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Warning: Do not use this screen unless you completely understand the project transfer process. Please contact your system consultant for assistance. Do not attempt to run this process when other functions such as postings, rate computations, or revenue and billing calculations, are running in the system. |
Use this screen as the second in a three-screen process to transfer direct costs associated with a project, and only for the project transfer process. You can use this procedure to transfer any of the following types of projects: B&P (Bid & Proposal), Direct, Indirect, IR&D (Independent Research & Development), or WIP (Work in Process).
Use this screen after you have completed the Project Transfer Setup screen (Projects\Maintain\Allocations). Post all transactions for the current period before running this process. You will use the project transfer process most often to transfer current fiscal year costs from one project to another.
You must complete this screen before you use the Update Project Transfer History Tables screen (Projects\Process\Project). Once this three-screen process is completed, you must recompute rates, compute burden, load labor rates for billing and revenue, compute revenue, and post revenue.
What are the steps necessary for the Project transfer process?
To accomplish the project transfer, perform the following steps:
Set up the transfer in the Project Transfer Setup screen (Projects\Maintain\Allocations).
Create a journal entry in the Compute Project Transfer screen.
Print the Journal Entry Edit Report (Accounting\Review\General Ledger)to review the proposed journal entry.
Post the journal entry to the General Ledger.
Successfully execute the Update Project Transfer History Tables screen (Projects\Process\Project).
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to enter the transfer and receiving projects. You can also enter the accounting period for which you want to process the transfer.
Transfer Project *
This non-editable field displays the "One" option. This is because the project transfer process can only be processed for one project at a time.
Enter, or use Lookup to select, the project to be transferred.
A project is not available for Lookup in this screen unless the Active checkbox has been selected in the Project Transfer Setup screen (Projects\Maintain\Allocations\Project Transfer Setup) for this project.
You can transfer this outgoing project from any level of the project. Because a potentially large volume of data may be involved, you can compute only one transfer project at a time.
Receiving Project
This non-editable field displays the "One" option. This is because you can only transfer one project at a time.
This non-editable field displays the receiving project that was linked to the transfer project in the Project Transfer Setup screen (Projects\Maintain\Allocations\Project Transfer Setup).
Ending Subperiod
This non-editable field displays the "One" option. This is because you can only run this process for one accounting period at a time.
All transactions for the transfer project up to and including the ending subperiod entered in these fields will be included in the transfer.
This field displays the transfer project's fiscal year.
This field displays the transfer project's fiscal period.
This field displays the transfer project's subperiod.
This non-editable field displays the ending date of the subperiod entered in the Subpd (Start) field.
Use the fields in this block to select options for the transfer.
Select this checkbox to include the labor detail history for this project in the transfer.
The system will transfer labor hours and labor costs at the GLC (General Labor Category)/PLC (Project Labor Category/Employee/Vendor) level if you select this checkbox. A journal entry with labor detail will be created when the process is executed.
The journal entry tables, JE_TRN_LAB_EMPL and JE_TRN_LAB_VEND, will be updated.
Check Update Open Billing Detail Flag
Select this checkbox to update open billing detail when the journal entry created during the transfer is posted to the General Ledger.
Select this checkbox if the transactions on the receiving project are billable.
* A red asterisk denotes a required field.
Changes to this screen update the following tables:
JE_HDR (Journal Entry Header)
JE_TRN (Journal Entry Transaction)
JE_TRN_LAB_EMPL (Journal Entry Transaction Labor Employee) (if the Include Labor Detail History checkbox is selected)
JE_TRN_LAB_VEND (Journal Entry Transaction Labor Vendor) (if the Include Labor Detail History checkbox is selected)
PROJ_XFER* (Project Transfer) (transfer project setup will be set to inactive)
PROJ_XFER_LOG* (Project Transfer Log) (the journal entry created will be stored here)
* This table is unique to the project transfer process.
The following tables are used for source data during this screen's processing:
GL_POST_SUM (General Ledger Posting Summary)
LAB_HS (Labor History) (if the Include Labor Detail History checkbox is selected)
