Use this screen to enter a set of vendors that is designated to charge the project. This "set," or work force, can be validated during A/P voucher or timesheet entry, so that only those vendors entered on the project work force can charge the project. It can also be used to designate specific project labor categories for anyone who does work on the project. Using the Project Work Force to default PLCs can greatly expedite the voucher entry process. Generally, a project work force is necessary when the customer places a limitation on who can charge the project, or when the project has specific labor category billing rates that must be used.
When the Project Work Force Required checkbox on the Basic Info screen in the Project User Flow (Projects\Maintain\Project) is selected, you must enter a project work force, which will be validated during Timesheet or A/P Voucher entry. If the Project Work Force Required checkbox is not selected, entry of a Project Work Force is optional. In this case, no validation will occur during timesheet or voucher entry. PLCs can still be assigned to the Project Work Force for tracking or billing purposes, even if no timesheet or voucher validation is required.
If the Use Top Level Work Force checkbox has been selected in the Basic Info screen, you can set up the project work force in this screen at the top level and it will be effective for the entire project. If the Use Top Level Work Force checkbox has not been selected, you must set up the project work force at the project transaction level.
The Vendor Work Force screen consists two table windows and one subtask and they can be used in the following manner:
The Vendors table window displays all the vendors that have been established in the Vendors screen. These are the vendors that are available for inclusion in the vendor work force.
The Vend Work Force table displays all the vendors that have been selected for the vendor work force.
The Assign PLC to Vendor Work Force subtask contains a table window where you can assign PLCs to each vendor and establish a default PLC.
You should use this screen when initializing a project when the Project Work Force Required checkbox is selected in the Basic Info screen in the Project User Flow (Projects\Maintain\Project) or when you want to use the project workforce to default the PLC on the timesheet or in voucher entry. After initialization, you need to maintain this screen only when changes/additions to the Work Force require it.
Project *
Enter, or use Lookup to select, the project for which you want to set up vendors.
Use the table window in this block to select the vendors that you want for this workforce.
This non-editable field displays each vendor available to be added to the project work force.
If the project is the top level and the Use Top Level Work Force checkbox has been selected in the Basic Info screen in the Project User Flow (Projects\Maintain\Project), your selections will apply to the top level and to all the lower levels of the project. If the Use Top Level Work Force checkbox has not been selected, you must select vendors for each project transaction level.
This non-editable field displays the name of each vendor in the Vendor field. The name was defined in the Maintain Vendors screen.
Once you have selected vendors in the Vendors table window, use this pushbutton to move them to the Selected Vendors table window.
Use this table window to review the vendors that have been selected for use on the workforce.
Vendor *
This non-editable field displays the vendor authorized to charge this project.
If the project is the top level and the Use Top Level Work Force checkbox has been selected in the Basic Info screen in the Project User Flow (Projects\Maintain\Project), your selections will apply to the top level and to all the lower levels of the project. If the Use Top Level Work Force checkbox has not been selected, you must select vendors for each project transaction level.
This non-editable field displays the name of each vendor shown in the Vendor field. The name was defined in the Maintain Vendors screen.
* A red asterisk denotes a required field.
Use this link to open the Assign PLC to Vendor Work Force subtask, where you can assign PLCs to each vendor and establish a default PLC.
Changes to this screen update the PROJ_VEND (Project Vendor) table.