Default Accounts

The Post Pool Journal function uses the debit allocation account/organization to post the amount of the pool allocation to the debit allocation account/organization in the base of the cost pool.  

Each cost pool has many debit allocation account/organizations, depending on where the indirect cost is being allocated.  If the allocation is going to another cost pool, enter the debit allocation account/organization in the Pool Cost subtask for that pool.  If it is going into the base of another pool, enter it as a base account/organization in the Pool Base subtask.     

The debit allocation account should be used only by the Post Pool Journal process (Projects\Process\Post).  No other pool can use this account/organization combination as a debit allocation account, and no other transaction types should post to this account.  The Post Pool Journal  process uses the debit allocation account/organization and the General Ledger to determine how much should be posted.  The account portion of the debit allocation account/organization should be a non-project account.

The credit allocation account is used to offset the pool costs.  The Post Pool Journal process (Projects\Process\Post) creates a journal entry that uses the debit allocation accounts to move costs to other pools and the credit allocation account to offset pool costs.

There is only one credit allocation account/organization per cost pool or service center. This creates a problem with financial statement presentation by organization.  If the pools costs are from multiple organizations and the credit allocation account/organization is a single organization,  financial statements printed by organization will be misleading.  You can use reclass pools to alleviate this problem.  See the question on reclass pools in the FAQs section of the Pool Details subtask for further discussion of this topic.

The Post Revenue process (Projects\Process\Post) uses cost and receivable variance accounts to post variance amounts when revenue is posted at target with variances.  You should enter cost and receivables variance account/organizations even if you will be posting only revenue at actual.  If you inadvertently post revenue with variances, the only way to reverse the posting is by using these accounts.  

If you post revenue at target rates, you can post variances that will effectively adjust the costs to target costs.  The variance account/organizations that you assign to a base account/org should have the same financial statement line assignment so the financial statements will show variances by cost pool.         

Enter, or use Lookup to select, an account to be used for posting the credit (or offset) for the cost pool. The account selected must be active for the fiscal year displayed.

Enter, or use Lookup to select, an organization to be used for posting the credit (or offset) for the cost pool. The organization selected must be active for the fiscal year displayed.

Enter, or use Lookup to select, a reference 1 to be used for posting the credit (or offset) for the cost pool.  The reference number selected must be valid for data entry.

Enter, or use Lookup to select, a reference 2 to be used for posting the credit (or offset) for the cost pool.  The reference number selected must be valid for data entry.

Enter, or use Lookup to select, an account to be used for posting the debit (or allocated amount) for the cost pool. The account selected must be active for the fiscal year displayed.

Enter, or use Lookup to select, an organization to be used for posting the debit (or allocated amount) for the cost pool. The organization chosen must be active for the fiscal year displayed.

Enter, or use Lookup to select, a reference 1 to be used for posting the debit (or allocated amount) for the cost pool.  The reference number selected must be valid for data entry.

Enter, or use Lookup to select, a reference 2 to be used for posting the debit (or allocated amount) for the cost pool.  The reference number selected must be valid for data entry.

Enter, or use Lookup to select, an account to be used for posting the cost variance between actual and target rates to the income statement for the cost pool. The account selected must be active for the fiscal year displayed.

Enter, or use Lookup to select, an organization to be used for posting the cost variance between actual and target rates to the Income Statement for the cost pool. The organization chosen must be active for the fiscal year displayed.

Enter, or use Lookup to select, a reference 1 to be used for posting the cost variance between actual and target rates to the Income Statement for the cost pool.  The reference number selected must be valid for data entry.

Enter, or use Lookup to select, a reference 2 to be used for posting the cost variance between actual and target rates to the Income Statement for the cost pool.

Enter, or use Lookup to select, an account to be used for posting the receivable variance between actual and target rates to the Balance Sheet for the cost pool. The account chosen must be active for the Fiscal Year displayed.

Enter, or use Lookup to select, an organization to be used for posting the receivable variance between actual and target rates to the balance sheet for the cost pool. The organization selected must be active for the fiscal year displayed.

Enter, or use Lookup to select, a reference 1 to be used for posting the receivable variance between actual and target rates to the balance sheet for the cost pool.

Enter, or use Lookup to select, a reference 2 to be used for posting the receivable variance between actual and target rates to the balance sheet for the cost pool.  The reference number selected must be valid for data entry.