Use this subtask to enter the information that will serve as the basis for the allocation when the allocation method on the main screen is either "Cost Incurred" or "Hours Incurred." To customize the basis, enter a range for projects, accounts, or organizations. For each line, you can specify a debit (receiving) account that will be used by all project/organization combinations in that range. In the Debit Org Code field, you can specify which organization (owning, performing, or fixed) is to receive the allocation. You can enter more than one line in the table window.
If your allocation method is either "Cost Incurred" or "Hours Incurred," the PROJ_SUM table must contain amounts or hours, respectively, for the range of projects/accounts/organizations entered in order to have a basis for allocation. After you post the allocation, you must run the Compute Burden Cost screen (Projects\Process\Project) again.
Use this subtask when initializing the Multi-Job Allocation Setup screen.
In this table window you can specify which project/account/org combinations will form the base for the allocation code. The system will add the total cost in the PROJ_SUM table for all project/account/org combinations to get the total base amount. It will then divide the cost incurred for each project/account/org line by the total to obtain a percentage. This percentage, multiplied by the total amount in the Cost Accounts subtask, will be debited to the project on each line of this table. The account and org that are debited are displayed in the Debit Account and Debit Organization fields of the table.
Line *
This non-editable field displays the line numbers automatically generated by the system.
Enter, or use Lookup to select, a valid starting project for the range of projects that will receive an allocation.
Enter, or use Lookup to select, a valid ending project in the range of projects that will receive an allocation.
Enter, or use Lookup to select, a valid starting account for the range of accounts that will be included in the base of the allocation. The system uses this account to determine the allocation amount that will be charged to the project.
Enter, or use Lookup to select, a valid ending account for the range of accounts to be included in the base of the allocation. The system uses this account to determine the allocation amount that will be charged to the project.
Enter, or use Lookup to select, a valid starting organization for the range of organizations to be included in the base of the allocation. The system uses this organization to determine the allocation amount that will be charged to the project.
Enter, or use Lookup to select, a valid ending organization in the range of organizations that should be included in the base of the allocation. The system uses this organization to determine the allocation amount that will be charged to the project.
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Note: When entering the project, account, and organization ranges, be sure there are no overlapping values. |
Enter, or use Lookup to select, a valid debit account that will receive the allocation amount during the creation of the journal entry. The debit account specified for each line will be used by each unique project/organization combination in those ranges.
The debit account has the same characteristics as any other direct account (i.e., they must be detail and project required accounts and they must be included in the receiving project's account group and in any transaction validation screens specified for the project).
Use the drop-down box to select one of three options: "FIXED," "OWNING," or "PERFORMING."
If you select "FIXED," the allocation will debit the same organization for each project that receives an allocation. Specify this organization in the Debit Organization field.
If you select "OWNING," the allocation will debit the organization designated as the owning organization in the Basic Project Information screen for each project that receives an allocation.
If you select "PERFORMING," the organizations that contributed the costs to be allocated will be debited for each project that receives an allocation. If multiple organizations contribute costs, the allocation will be pro-rated based on the direct costs, and indirect costs, if selected.
Enter, or use Lookup to select, a valid organization to debit. Use this field only if the selection in the Debit Org Code field is "FIXED."
Changes to this screen update the PROJ_ALLOC_QTYBASE (Project Allocation Quantity Base) table.
