Use this subtask to enter billing lines and amounts that will appear on standard bills based on your predetermined schedule. After you set up this screen, these amounts will be included on the bill when the invoice date from the Calculate Bills screen (Projects\Process\Billing) is the same as, or later, than the Date To Bill field of the schedule. If you are using standard 1035 formats, you can enter a line description for each of the schedule amounts that will print on the bill. If you are using a generic format, the line descriptions from the generic format screen will be used as the line description on the bill. When you post the invoice, posting information such as the invoice number and the period of posting will be updated on this screen.
Schedule amounts do not populate the Open Billing Detail (OPEN_BILLING_DETL) screen (Projects\Maintain\Billing). They are inserted into the Edit Standard Bills (BILL_EDIT_DETL) screen (Projects\Transactions\Billing) with a transaction type of "SCH." When these amounts are posted, schedule amounts are written to the Maintain Billing History screen (BILLING_SUM and BILLING_DETL_HIST). Schedule amounts are not burdened by indirect cost pools nor is a fee applied to them. In addition, they are not considered in cost ceiling calculations because they are not categorized as costs. They are, however, considered in total ceiling calculations for billing.
If you want to bill schedule amounts only, set up the project in the Project Bill Info screen by selecting "Unit Price Transactions Only" in the Formula field in the Set Up Information tab. This will prevent records from updating the Open Billing Detail table when transactions are posted.
If you have entered an additional line for the same account but for a different subperiod, the amount will be inserted on the same line as the earlier schedule amount if the line descriptions are identical. If the line descriptions are different, a separate line will be inserted in the bill.
You must enter amounts in the schedule before the bill is calculated if you want the amounts to appear on the bill. In addition, the invoice date must be the same as, or later than, the Date to Bill to be included on the bill.
Use the fields in this table to enter scheduled billings.
Enter the date when this scheduled amount should be included on a bill. When the invoice date from the Calculate Bills screen (Projects\Process\Billing) is the same as or later than the Date To Bill, the amount will be included on the bill.
Enter the amount for this schedule item.
Account *
Enter the account for this schedule amount.
The account is used to determine where the schedule line will appear in the bill. After checking the account number, the system inserts the schedule amounts in chronological order based on the Line Heading in the Generic Billing Formats screen (Projects\Maintain\Billing) and the Line Description in this screen. For bills using the 1035 format, the system will, after checking the account number, insert the schedule amounts in alphabetical order based on the account name and the Line Description in this screen.
This non-editable column displays the name of the account.
Enter a line description, which will print on the bill, for this schedule amount.
This field displays the posted flag. When entering history rows, enter "Y" (Yes) in this column. When entering the schedule amount or any other new rows, enter "N" (No) in this column. After a bill is posted, this flag will be "Y" (Yes).
This non-editable field displays the invoice number of the bill on which this schedule amount was included. This column will be blank until the bill has been posted.
This non-editable field displays the fiscal year in which the bill was posted.
This non-editable field displays the period in which the bill was posted.
This non-editable field displays the subperiod in which the bill was posted.
* A red asterisk denotes a required field.
Changes to this screen update the BILL_SCHEDULE table.