Use this screen to set up the base portion of your cost pools. In addition, you can use this screen with the Pool Cost Creation (Projects\Maintain\Allocations) and the Create Pool Links (Projects\Process\Allocations) screens to quickly establish or add to your cost pools. To use the Pool Base Creation screen, you must start by entering a valid cost pool. You must have already established and saved the cost pool in the Cost Pools screen. You must save the actual Cost Pools screen (Projects\Maintain\Allocations) along with the Allocation Credit Account and Allocation Credit Organization fields in the Default Accounts tab of the Cost Pools screen before you proceed to the Pool Base Creation screen. This is the most efficient way to set up cost pools.
The wildcard feature is available for the Base Account and Base Organization fields to help you quickly set up the account/organization combinations that will form the base (denominator) portion of your cost pools. Instead of using the wildcard feature, you also can enter individual base account/organization combinations in this screen, which is helpful if some of your combinations are not easily set up using wildcards. Another alternative is to establish your bases by selecting them in the Cost Pools screen, using the Pool Base subtask. You also can enter the accounts, organizations, and reference numbers of the allocations, cost variances, and receivable variances in this screen. However, all fields other than the Base Account and Base Organization fields must be filled in using validated entries or Lookup.
You can add only new account/organization combinations in this screen; to change or delete existing combinations, use the Pool Base subtask of the Cost Pools screen (Projects\Maintain\Allocations). If you want to delete account/organization combinations from the base of a pool that has already been posted, please contact General Support for assistance.
After completing this screen and, optionally, the Pool Cost Creation screen (Projects\Maintain\Allocations), you can establish the links for the accounts and organizations selected in the Create Pool Links screen. After you have run the Create Pool Links screen (Projects\Process\Allocations), you can review and fine-tune the combinations, if necessary, in the Pool Base subtask of the Cost Pools screen (Projects\Maintain\Allocations).
Use this screen when initializing a cost pool or service center (if the service center has an automatic base calculation). After you initialize base accounts, allocations, and variances, use this screen only to add additional combinations. You should review this screen and run the Create Pool Links screen (Projects\Process\Allocations) each month to accommodate changes and additions to the account/organization structure.
Use the fields in this block to identify the allocation group, fiscal year, and pool for which you want to create base records.
Enter, or use Lookup to select, the allocation group number of the pool for which you want to create base account/organizations.
The field to the right displays the description of the allocation group number.
Enter, or use Lookup to select, the fiscal year of the pool for which you want to create base records.
Enter, or use Lookup to select, the pool number for which you want to create base records.
The field to the right displays the description of the pool number.
Use the fields in this table window to enter the base accounts, organization wildcards, and allocation account/organizations that you want to add to the base of the pool selected.
Enter, or use Lookup to select, a valid account that you want to add to the base of your pool. When the Create Pool Links screen (Projects\Process\Allocations) is run, any base accounts entered here or accounts included in the wildcard string will be added to the base of the pool listed in the Pool Number field.
When entering account numbers, you must enter the delimiters (dashes) between segments.
You can enter wildcards in this field. The wildcards are "%" and "_". Examples of their use are as follows:
|
% |
= |
All |
|
%123 |
= |
Ends with 123 |
|
123% |
= |
Begins with 123 |
|
%123% |
= |
Contains 123 |
|
1_3 |
= |
Begins with 1 and ends with 3 and is 3 characters long |
Note that the "%" wildcard denotes "any character, any length," while the "_" wildcard indicates "any single character."
Enter, or use Lookup to select, a valid organization that you want to add to the base of your pool. When the Create Pool Links screen (Projects\Process\Allocations) is run, any base organization entered here or organizations included in the wildcard string will be added to the base of the pool listed in the Pool Number field. When entering the organization, you must enter the delimiters (periods) between segments.
You can enter wildcards in this field. The wildcards are "%" and "_". Examples of their use are as follows:
|
% |
= |
All |
|
%123 |
= |
Ends with 123 |
|
123% |
= |
Begins with 123 |
|
%123% |
= |
Contains 123 |
|
1_3 |
= |
Begins with 1 and ends with 3 and is 3 characters long |
Note that the "%" wildcard denotes "any character, any length," while the "_" wildcard indicates "any single character."
Enter, or use Lookup to select, a valid allocation account number. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a valid allocation organization.
You cannot enter wildcards in this field. This field initially defaults to the organization specified in the Default Accounts subtask of the Cost Pools screen (Projects\Maintain\Allocations). If you delete this default and leave the field blank, the base organization will be used.
Enter, or use Lookup to select, a reference 1 if you are using reference number 1 for data entry. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a reference 2 if you are using reference number 2 for data entry. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a valid cost variance account number. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a valid cost variance organization.
You cannot enter wildcards in this field. This field initially defaults to the organization specified in the Default Accounts subtask of the Cost Pools screen (Projects\Maintain\Allocations). If you delete this default and leave the field blank, the base organization will be used.
Enter, or use Lookup to select, a reference 1 cost variance account if you are using reference number 1 for data entry. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a reference 2 cost variance account if you are using reference number 2 for data entry. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a valid receivable variance account number. You cannot enter wildcards in this field.
Receivable Variance Organization
Enter, or use Lookup to select, a valid receivable variance organization.
You cannot enter wildcards in this field. This field initially defaults to the organization specified in the Default Accounts subtask of the Cost Pools screen (Projects\Maintain\Allocations). If you delete this default and leave the field blank, the base organization will be used.
Enter, or use Lookup to select, a reference 1 receivables variance account if you are using reference number 1 for data entry. You cannot enter wildcards in this field.
Enter, or use Lookup to select, a reference 2 receivables variance account if you are using reference number 2 for data entry. You cannot enter wildcards in this field.
* A red asterisk denotes a required field.
Changes to this screen update the POOL_BASE_ACCTS (Pool Base Accounts) table.