Print Leave Edit Accruals

The information is this screen encompasses the results of a leave computation. For instance, after you execute the Compute Leave program, you can use this screen to view the accrued hours for each employee.

This application is commonly used and allows you to review the leave data (for accuracy) before posting leave accruals. You can also distribute this report to authorized personnel, and you can file it for record-keeping purposes.

You can select the Preview Default Report icon to print the report output to your screen, or you can select the Print Default Report icon to send the report to a printer. You should review the report to ensure the validity of your selections.

If you are satisfied with the report output, you must select the Action icon to execute this process.

When should I use this screen?

You may execute this report at any time during the leave period; however, you should execute this report and check it before processing data in the Compute Payroll screen to ensure that proper accrual rates are used. The leave period dates are taken from the current open leave period dates in the Leave Periods screen (People\Configure\Leave).

If leave is accrued based on hours worked (the Compute Method is "H" in the Leave Tables screen), this report will not be meaningful until the hours are entered and reviewed on timesheets for the leave period.

Field Descriptions

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.

Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.

Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the drop-down box to make a selection. Your choices include "All" or "One." "All" is the system default.

Select "All" to include each leave cycle, and select "One" to designate a specific leave cycle.

Enter, or use Lookup to select, a leave cycle code.

Sort By

Use the drop-down box to make a selection. Your choices include "Home Organization," "Employee Name," and "Employee ID."

Home Organization - Select this option to sort the report by the organization that is assigned to the leave code in the Leave Edit table. If your primary sort is by Home Organization, you must then select either Employee Name or Employee ID for your secondary sort. The report prints all levels of the organization.

Employee Name - Select this option to sort the report by employee name, as entered in the Employee User Flow screen (People\Maintain\Employee).

Employee ID - Select this option to sort the report by employee ID. Both the employee name and ID display on the report.

Use the drop-down box to make a selection. Your choices include "Employee Name," "Employee ID," and "None."

Employee Name - Select this option to sort the report by employee name, as entered in the Employee User Flow screen (People\Maintain\Employee).

Employee ID - Select this option to sort the report by employee ID. Both the employee name and ID display on the report.

None - Select this option to indicate there is no secondary sort.

The options that are available for selection in this field are contingent upon your selection in the 1st Sort field.

Table Information

The following are source tables whose data is evaluated as you execute this report: