Recast Overtime Premium

The U.S. Department of Labor Employment Standards Administration Wage and Hour Division states, “Unless specifically exempted, employees covered by the Act must receive overtime pay for hours worked in excess of 40 in a workweek at a rate not less than time and one-half their regular rates of pay . . . Where an employee in a single workweek works at two or more different types of work for which different straight-time rates have been established, the regular rate for that week is the weighted average of such rates. That is, the earnings from all such rates are added together and this total is then divided by the total number of hours worked at all jobs.” This information was retrieved from the following website: http://www.dol.gov/esa/regs/compliance/whd/whdfs23.htm

Overtime premium recast refers to the ability to reassign the premium portion of overtime charges to a specific recast project, account, and/or pay type that is different from the charge accounts noted on the original timesheet.

This screen allows you to recast overtime premiums and allows you to include “D-Replacement” timesheets when recasting overtime premiums. The timesheet period for the selected timesheet cycle can be either "Open" or "Closed.” You can run recast on all unposted timesheets for the login company or just one timesheet cycle/timesheet period combination.

Timesheets with computed leave or payroll, or those posted to Costpoint Payroll, Labor, or Leave, are excluded from the recasting process. You can recast hourly and/or salaried employees. Two additional timesheet lines generate for each timesheet line with a project account group, labor group, and/or pay type that is eligible for recasting, based upon the parameters assigned for these items in the Overtime Premium Recast screen. The two lines reduce the original timesheet line and charge the overtime premium portion to the recast project, recast account, and/or recast pay type.

The generated timesheet lines contain the recasted labor costs for the overtime premium portion, zero charge hours, the recast account, the recast project, and/or the recast pay type.

Contingent upon the setup in the Overtime Premium Recast screen, the recast project and/or recast account could be the same as the original timesheet line, or could be one specified in the Overtime Premium Recast screen. The recast organization could be the same as the original timesheet line, the timesheet line project's owning organization, the employee's home organization, or one specified in the Overtime Premium Recast screen.

The recast pay type, if specified in the Overtime Premium Recast screen, is written as the pay type on the generated timesheet lines. If you did not specify the recast pay type in the Overtime Premium Recast screen, the pay type designated in the Pay Type table for the original timesheet line's pay type (the pay type to use designated in the Pay Types screen for the original timesheet line's pay type record) has the next highest priority, and if no recast pay type is designated in either of these two screens, the Overtime Premium Recast Default Pay Type in the Overtime Settings screen (Administration\Configure\People) is used on the generated timesheet lines. This application gets the above information from the Overtime Premium Recast screen based on the timesheet line's account group code, labor group code, and pay type.

The Recast OT Premium TS Line Report prints as part of the recast process; it contains the recast timesheet lines in employee ID order. The report contains the original timesheet line, along with the "back-out" line and the overtime premium recast line. The generated timesheet lines contain the recast labor costs for the overtime premium portion, zero charge hours, the recast project, the recast account, and/or the recast pay type. The compute method code on the timesheet line is set to "G" for the generated lines and updated to append a "*" on the original timesheet line. If the program finds any invalid account/organization combinations, it prints an error report.

After reviewing the report, you can recast the changes to the Timesheet Line table to change the eligible timesheets.

If you use the Apply Weighted Average Rates screen, you must execute it before processing entries in this screen. If you don't execute it first, the correct overtime premium amounts won't recast for hourly non-exempt employees.

When should I use this screen?

Field Descriptions

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.

Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.

Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the drop-down box to make a selection. Your choices include "All" or "One." "All" is the system default.

Select "All" to include each leave cycle, and select "One" to designate a specific leave cycle.

Enter, or use Lookup to select, the timesheet cycle.

This non-editable field displays the text, "Range," indicating the option to add a timesheet period range.

Enter, or use Lookup to select, the timesheet period start date.

Enter, or use Lookup to select, the timesheet period end date.

Options

Timesheet Type

Select this checkbox to include "Regular" timesheets when recasting overtime premiums.

Select this checkbox to include "Labor Only" timesheets when recasting overtime premiums.

Select this checkbox to include "C-Correcting" timesheets when recasting overtime premiums.

Select this checkbox to include "D-Replacement" timesheets when recasting overtime premiums.

Pay Class

Select this checkbox to include "Hourly" employees for recasting overtime premiums, as designated in the Employee User Flow screen (People\Maintain\Employee).

Select this checkbox to include "Salaried" employees for recasting overtime premiums, as designated in the Employee User Flow screen (People\Maintain\Employee).