Use this screen to reverse specific information on timesheets you entered using the Enter Timesheets program (People\Transactions\Timesheets). This process creates a new timesheet.
Only "Bonus," "Correcting," "Labor Only," and "Regular" timesheets can be reversed in this screen; in addition, you can reverse timesheets that have already been posted.
If you entered timesheets using the Enter Timesheets program before realizing the data in the Accounting Period group box was incorrect, for example, you can create "reversing" timesheets for the affected records.
If you process records in this screen, the Reverse TS Flag checkbox selects automatically in the Enter Timesheets screen (People\Transactions\Timesheets).
After you enter information in the Timesheet Cycle, Timesheet Type, Date of Timesheets to Reverse, and Reversing Timesheet Date fields, you must click the Action icon to invoke the timesheet reversal.
You must execute the Post Labor process (People\Process\Post) after the new timesheets are created.
You can reverse timesheets at any time; however, if you need to process timesheets using the Compute Payroll program, the new timesheet date must be within an open payroll period.
How can I reverse a timesheet that has already been posted?
You enter a timesheet using the Enter Timesheets program, for example. This timesheet has 40.00 hours associated with it. After you post this timesheet, you realize you entered the accounting period and work hours incorrectly.
To correct this timesheet, you can access the Create Reversing Timesheets program and enter data in the Timesheet Cycle, Timesheet Type, Date of Timesheets to Reverse, and Reversing Timesheet Date fields.
After clicking the Action icon to execute the create reversing timesheets process, a new timesheet is automatically created. This new timesheet has a "correcting" timesheet type. The original 40.00 work hours now appears as -40.00 hours.
In order to create a valid timesheet with the correct accounting period and work hours, you must "reverse" this newly generated "correcting" timesheet again using the Create Reversing Timesheets program. During this second reversal, you must select the "correcting" timesheet type.
Next, you must click the Action icon to execute the reversal process.
You can access the Enter Timesheets application to enter the correct accounting period and work hours. You also can contact Deltek Support for further assistance, particularly if you have a large number of timesheets to correct.
Can I reverse a "bonus" timesheet type?
You can reverse a bonus timesheet; however, you should access the Enter Timesheets program instead of the Create Reversing Timesheets process to make needed corrections so there will not be an issue when you compute payroll for bonuses.
In this circumstance, you must create a second "bonus" timesheet to correct the original one.
Creating this second timesheet will establish a negative bonus amount associated with the original timesheet. Next, you must create a third "bonus" timesheet.
This third timesheet will contain the correct bonus amount and any other needed corrections; this third timesheet will not be needed if the original bonus timesheet was created in error.
When you are ready to compute payroll, you can simply choose the "bonus" timesheet type, and all three bonus timesheets will be included in the payroll process if the timesheet dates are within the open payroll period.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
The checkbox (top right corner) allows you to select/deselect the record. You might select this checkbox if you want to mark the record for deletion, for example.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as "PERIOD" or "QUARTERLY."
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to establish the timesheet cycle, timesheet type, and timesheet dates associated with the timesheets you want to reverse.
This option includes only one record. This field is non-editable.
Enter, or use Lookup to select, up to four alphanumeric characters to identify the timesheet cycle for which you want to create reversing timesheets.
This option includes only one record. This field is non-editable.
Select the timesheet type you want to reverse.
Your choices from the drop-down box are "Bonus," "Correcting," "Labor Only," and "Regular."
Date of Timesheets to Reverse (Option) *
This option includes only one record. This field is non-editable.
Enter, or use Calendar Lookup to select, the timesheet date for which you want to create reversing timesheets.
Use the field in this block to establish the date that will be associated with the timesheets you want to reverse.
Enter, or use Calendar Lookup to select, the date for the new timesheets.
* A red asterisk denotes a required field.
Changes to this screen update the TS_HDR (Timesheet Header) and TS_LN (Timesheet Line) tables.
The TS_PD (Timesheet Periods) and TS_PD_SCH (Timesheet Period Schedule) are source tables whose data is evaluated before this utility is executed.