Post Leave

The leave accruals and deferrals first populate a temporary table. The table, Edit Employee Leave Accruals (People\Transactions\Leave), allows you to edit leave records. After you post leave, this record information is no longer available in this screen.

The Post Leave process retrieves record information from the Edit Employee Leave Accruals screen and updates the Leave History Inquiry application, the Labor History table, and the general ledger. If projects are associated with the leave types, the Post Leave process will update the project billing tables. Executing this process also updates the accrued leave balances in the Employee Leave screen (People\Maintain\Employee).

The Post Leave program finalizes leave records. If you realize an error was made after you post leave records, you can add a new record in the Edit Employee Leave Accruals screen, making any necessary corrections or adjustments to this new record. If you choose not to create a new record, you can wait until the next leave period to take corrective action. The Compute Leave Accruals process (People\Transactions\Leave) updates the Edit Employee Leave Accruals screen; therefore, a new record will be generated in the Edit Employee Leave Accruals application after you compute leave. You can make necessary corrections or adjustments to this new record.

When an employee/leave type/leave code combination from the Leave Edit table does not exists in the Employee Leave table, a new row for that combination will be inserted into the Employee Leave application. When you execute the Compute Leave Accruals process (People\Transactions\Leave) and determine leave excess for an employee, a new leave record is automatically created for the leave payout amount. This payout amount will be assigned to the specified payout leave type. Upon posting, the payout leave type code will be automatically assigned to the employee.

When should I use this screen?

You should review data from the Print Leave Edit Accruals screen (People\Transactions\Leave) before executing this process.

Field Descriptions

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.

You can use the checkbox (top right corner) to select/deselect the record. You might select this checkbox if you want to mark the record for deletion, for example. This option is particularly useful if you need to delete multiple records.

Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.

Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this group box to enter the leave cycle and accounting period.

This option includes one record. This field is non-editable.

Enter, or use Lookup to select, up to four alphanumeric characters to identify the leave cycle code for the open leave period that you want to post.

This option includes one record. This field is non-editable.

Enter, or use Lookup to select, the open fiscal year for the accounting period for which you want to post the leave accruals and deferrals.

Enter, or use Lookup to select, the open period for the accounting period for which you want to post the leave accruals and deferrals.

Enter, or use Lookup to select, the open subperiod for the accounting period for which you want to post the leave accruals and deferrals.

Table Information