Compute Leave Accruals

This application first updates a temporary table, Edit Employee Leave Accruals (People\Transactions\Leave), which allows you to edit the leave records. You can make corrections or revisions to records that have been computed any time before you execute the Post Leave program (People\Process\Post). After you post leave, however, this record information is no longer available in this screen.

If you realize an error was made after you post leave, you can add a new record in the Edit Employee Leave Accruals screen (People\Transactions\Leave), making any necessary corrections or adjustments to this new record. If you choose not to create a new record, you can wait until the next leave period to take corrective action. Since the Compute Leave Accruals process updates the Edit Employee Leave Accruals screen, a new record will be generated in the Edit Employee Leave Accruals application after you compute leave. You can make necessary corrections or adjustments to this new record.

When you process records in this application, leave types associated with the Use as Excess Leave Payout Leave Type checkbox, as evidenced in the Leave Types screen (People\Configure\Leave), will not be computed. In addition, if the leave type being computed has a compute method of "E-Annually on Hire Date (Posted Hours)" and the employee's anniversary month/day falls within the leave period being computed, the system will multiply the employee's total hours worked (regular and overtime) within the anniversary year by the accrual rate to determine the leave period accrual.

When should I use this screen?

You can compute leave accruals any time within an open leave period; in fact, you can execute this process as many times as necessary before executing the Post Leave process. Each time you execute this program, records are overwritten and any edits are lost.

Employee records with an "Inactive" or "Family Medical Leave" status, as entered in the Employee User Flow application (People\Maintain\Employee), are not processed.

Field Descriptions

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.

The checkbox (top right corner) allows you to select/deselect the record. You might select this checkbox if you want to mark the record for deletion, for example. This option is particularly useful if you need to delete multiple records.

Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.

Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

This option includes one record. This field is non-editable.

Enter, or use Lookup to select, up to four alphanumeric characters to identify the leave cycle for which you want to compute leave.

This non-editable field displays the open leave period end date for the leave cycle.

This non-editable field displays the leave cycle's maximum number of hours.

This data is used to determine the accrued leave during the leave period when the leave code has an "H" compute method. This method is based on the number of regular hours worked.

Options

Use this block to determine whether leave accruals should be computed for all employees.

Select this checkbox to indicate that all employee records assigned to the specified leave cycle should be computed. If you do not select this checkbox, you must enter at least one employee in the table below.

If an employee record already exists in the Leave History table (for the open leave period), it will not be processed because it has already been posted to the general ledger.

Table Window

Enter, or use Lookup to select, the employee ID for which you want to compute leave.

This non-editable field displays the employee name. If you did not select the All Employees checkbox, you must enter at least one employee ID in this field.

Table Information

Changes to this screen update the TS_HDR (Timesheet Header) and EMPL_LV_JNL (Employee Leave Journal) tables.

The following are source tables whose data is evaluated before you execute this process: