Use the Enter Timesheets screens to enter, edit, and view timesheet information.
The timesheet is an integral component of the People domain. Much of the application setup and configuration you establish throughout the labor applications culminates in the Enter Timesheets screens, where data is accumulated in order to calculate labor costs.
The Enter Timesheets application consists of one block, group boxes, pushbuttons, a table window, and two subtasks. You can use the fields in these screens as follows:
The Identification block displays fields to enter the timesheet date, employee ID, timesheet type, and sequence number. The group boxes in this block display fields to enter the labor hours, accounting period, reference date, batch ID, and timesheet status.
Use the Hrs Totals, Auto Adjust, and Std Variance pushbuttons to perform automatic calculations of labor costs and labor hours. In some cases, use of these pushbuttons to perform calculations is based on setup you established in the Overtime Settings (Administration\Configure\People) or Labor Settings screen.
Use the Default Line, Generate Fringe Line, Default MO Data, and Default SO Data pushbuttons to import timesheet line defaults. These pushbuttons allow specific fields to populate automatically based on previous setup in specific timesheet line default applications and subtasks. Since timesheet defaults play a significant role in the Enter Timesheets process, the Timesheet Defaults topic provides detailed information about each default level.
The Table Window displays fields in which you can enter timesheet line detail, including the project, account, organization, labor group or union, pay type, and workers' compensation code. You can rearrange the table window fields in the order that is most useful to you, and you can enter up to 999 lines on one timesheet.
Use the Manufacturing Order Timesheet Information subtask to display the Manufacturing Order and Routing Operation group boxes. The fields in these group boxes allow you to add manufacturing order timesheet information.
Use the Sales Order Timesheet Information subtask to display fields to add sales order timesheet information.
You can use these screens to enter daily, weekly, bi-weekly, semi-monthly, or monthly timesheets.
If you have processed timesheets using the Post Labor (People\Process\Post), Post Payroll, Compute Payroll, or Compute Leave Accruals program (People\Transactions\Leave), the timesheets cannot be edited. You may view these timesheets, but you cannot make any modifications.
If you need to make changes to a posted timesheet, you must do so by entering another timesheet using the Enter Timesheets application, using another application or utility such as the Create Reversing Timesheets process (People\Process\Timesheets), or using the Enter Correcting Timesheets program (People\Transactions\Timesheet).
If you have defined the "overtime" pay type in the Pay Types screen (People\Configure\Labor) and selected the OK for Salaried Employees checkbox, you should review your setup of the Overtime Settings screen (Administration\Configure\People) because additional validations are performed in this application.
In the Overtime Settings screen, you must select the Allow Overtime for Salaried Employees checkbox.
After selecting this checkbox and saving this setting, you should be able to re-enter the timesheet without issue.
If your company policy allows employees to use leave in excess of their balance, you should adjust your settings in the Leave Types screen (People\Configure\Leave), accordingly.
You should select the Soft Edit or No Edit radio buttons in the Edit Method group box of the Leave Types screen. After saving this record setting, you should be able to enter the timesheet successfully.
If your company policy does not allow employees to use leave in excess of their balance, the error message is valid and the employee will not be paid for this leave.
In this case, your selection of the Hard Edit radio button in the Edit Method group box of the Leave Types screen prevents you from saving the timesheet until you enter valid data.
What is a "cost-only" pay type and how does its use affect timesheet calculations?
A "cost-only" pay type is used when specific costs need to be added to the timesheet.
For example, you can use the "cost-only" pay type if an employee receives a $100 car allowance. You can skip the Hours field on the timesheet and enter $100 in the Amount field.
A second scenario might occur if an employee receives a bonus based on a certain number of hours worked on a specific project.
In this circumstance, you can enter data in the Hours field. For instance, if you enter 20 hours in the Hours field, the Amount field will be calculated for you. Upon saving the record, data in the Hours field is reset to zero.
How can I fix a posted timesheet that was charged to the wrong project?
There are several ways to correct a posted timesheet that was charged to the wrong project:
Enter a "Labor Only" timesheet using the Enter Timesheets screen. You must enter a negative timesheet line to "back out" the incorrect timesheet data. You can enter the timesheet date that the correction relates to in the Reference Date field. A "labor-only" timesheet is not processed by the payroll applications.
Enter a timesheet using the Enter Timesheets screen, using the "Correcting" timesheet type. You should enter a negative line to "back out" the incorrect timesheet data. You must enter a positive timesheet line to reflect the correct data. You can enter the timesheet date that the correction relates to in the Reference Date field. This type of timesheet is processed by the payroll applications.
Enter a timesheet using the Enter Correcting Timesheets screen. When you use this program, "D-Correcting" and "N-Reversing" timesheets are created. The system automatically generates an "N-Reversing" timesheet to reverse all charges on the original timesheet. The "D-Correcting" timesheet is created after you make the necessary corrections and save the new timesheet.
To pay overtime to a salaried employee, you will need to set up the following:
Select the Allow Overtime for Salaried Employees checkbox in the Overtime Settings screen (Administration\Configure\People).
Set up a pay type such as "OS1," for example, and define the pay type description as "overtime salaried straight time" in the Pay Types screen. Enter a factor of "1.0." Select the OK for Exempt Employees and the OK for Salaried Employees checkboxes. In the Enter Timesheets screen, enter the detail, selecting the "OS1" pay type.
Auto adjust the timesheet. "Overtime" pay types are not included in the auto adjust process.
You will need to add this employee to the Employee Work Force screen (Projects\Maintain\Labor Categories) in order to proceed without error.
How can I correct a "Bonus" timesheet type?
You must correct this timesheet manually in the Enter Timesheets screen, as opposed to the Enter Correcting Timesheets screen.
You should use the "Bonus" timesheet type to make the correction. If you want to use the same timesheet date, use the next available sequence number.
If you choose to use the "Correcting" timesheet type, this data will not be included when computing payroll for bonuses.
Use the fields in this block to specify the date, employee, timesheet type, and sequence number.
Date *
Enter, or use Calendar Lookup to select, the timesheet date. You must enter the date in the MM/DD/YYYY format.
You must enter a date within an open timesheet period. You can use the Timesheet Periods screen to open a timesheet cycle.
The timesheet date must fall within an open period in order for you to save the timesheet record.
Employee *
Enter, or use Lookup to select, the employee ID.
After you enter the employee ID, the employee name defaults into the adjacent, non-editable field.
Type *
Use the drop-down box to make a selection. Your choices include the following:
Regular - Use this timesheet type to enter the employee's regular or original timesheet for the period. Normally, you will enter "Regular" timesheets first (before you enter any related corrections). This is the most commonly used timesheet type. It is evaluated by the Compute Payroll program for regular payroll.
Bonus - A bonus is a dollar amount provided to an employee in addition to his regular pay. If you select this timesheet type, the system evaluates data in the Supplemental Earnings Tax Percent field of the Federal Taxes screen along with the Tax Rate Supp field in the Local Taxes and State Taxes screens in order to determine the withholding used in the Compute Payroll program. Generally, the withholding percentage for bonus pay is higher than the withholding percentage for regular compensation. This timesheet type is evaluated by the Compute Payroll program for bonus payroll.
Labor Only - Use this timesheet type to correct or modify timesheets that will not affect the employee's wages. If you need to create a timesheet simply to correct a project (changing the project ID from 1000.10 to 1000.12, for example), you will use this timesheet type because this change does not impact employee wages. This timesheet type is not processed by the Compute Payroll program.
Correcting - Use this timesheet type to modify or correct original ("Regular") timesheets. Use this type of timesheet to correct an error that affects the employee's pay. You should use this timesheet type when you need to manually correct timesheet data. If you want to retain timesheet history, you can use this timesheet type even if the original timesheet has not been posted and remains editable. This timesheet type is evaluated by the Compute Payroll program for regular payroll.
D-Correcting - This timesheet type indicates the original timesheet was corrected using the Enter Correcting Timesheets program. You can make additional modifications to a "D-Correcting" timesheet in the Enter Timesheets program prior to posting this timesheet. This timesheet type is evaluated by the Compute Payroll program for regular payroll.
N-Reversing - The system automatically generates this timesheet type after you correct and save a posted timesheet using the Enter Correcting Timesheets application. This timesheet displays negative values because its data counters or nullifies the content associated with the original timesheet. This timesheet type is available for view only in the Enter Timesheets application, and therefore cannot be edited. This timesheet type is evaluated by the Compute Payroll program for regular payroll.
LV-Payout - The system automatically generates this timesheet type after you add a record using the Create Leave Payout Timesheets process (People\Process\Timesheets). These timesheets are used to pay leave balances to terminated employees. This timesheet type is evaluated by the Compute Payroll program for regular payroll.
Enter the sequence number in this field. The default value is "1."
The number you enter in this field is based on the data you enter in the Date, Employee, and Type fields. You may enter one timesheet for each unique date/employee ID/timesheet combination, with a maximum of nine sequences.
"D-Correcting" timesheets begin with a sequence "11," (or one, one). The first "1" represents the sequence and the second "1" denotes the first correction; therefore, "11" represents the first sequence of the "D-Correcting" timesheet and the first correction of a regular timesheet.
A sequence "21" represents the second sequence of a "D-Correcting" timesheet and first correction of a regular timesheet. A sequence "99" represents the ninth sequence of the "D-Correcting" timesheet and the ninth correction of a regular timesheet; it is unlikely, however, that you will ever create a sequence "99" timesheet.
Use the fields in this group box to specify the number of regular and overtime hours.
Enter the total number of regular hours for this timesheet. Regular hours are non-overtime hours.
You can enter up to two places to the right of the decimal in this numeric field.
Enter the total number of overtime hours for this timesheet.
You can enter up to two places to the right of the decimal in this numeric field.
This non-editable field displays the sum of the values you entered in the Regular and Other fields.
Use the fields in this group box to enter the General Ledger posting data that will be assigned to this timesheet. The fiscal year/period/subperiod combination you select must be valid based on your setup in the Fiscal Year, Accounting Period, and Subperiods applications. Each accounting period must also have an "open" status. If the fiscal year/period/subperiod combination is not valid, you will not be able to save the timesheet record.
Enter, or use Lookup to select, the fiscal year to which this timesheet should be assigned for posting purposes.
Period *
Enter, or use Lookup to select, the period to which this timesheet should be assigned for posting purposes.
Enter, or use Lookup to select, the subperiod to which this timesheet should be assigned for posting purposes.
Use the fields in this group box to specify the reference date, auto adjust percentage, and batch information.
Enter, or use Calendar Lookup to select, the reference date. You must enter the date in the MM/DD/YYYY format.
A date automatically displays in this field if you entered a "D-Correcting" timesheet using the Enter Correcting Timesheets application. In this circumstance, the displayed date originates from the data in the Original Timesheet Date field of the Enter Correcting Timesheets program. A reference date that displays on a "Regular" timesheet in the Enter Timesheets program originates from the data in the Timesheet Date field of the "D-Correcting" timesheet that you entered in the Enter Correcting Timesheets screen.
Similarly, if you enter a "Correcting" timesheet using the Enter Timesheets screen, you should manually enter a date in the Reference Date field. The field should display the date of the original timesheet. After you save the record, this timesheet date populates the Reference Date field on the original timesheet.
Warning: If you enter a date in the Reference Date field when initially entering a "Regular" timesheet in the Enter Timesheets program, this timesheet cannot be corrected after you post the record. You should not use this field to enter date information unless you are certain the data you enter is valid. |
Enter the reference number of the original timesheet. The reference number you enter in this field allows you to associate the two timesheets.
Costpoint uses the data in the Reference Date and Reference Sequence Number fields to identify "R" (Regular) timesheets in order to calculate the auto-adjusted rates.
"Labor Only" timesheets can now calculate labor costs based on the reference date of the regular timesheet if the Use Ref Date in Correcting and Labor Only TS checkbox is selected in the Labor Settings screen.
If you selected the Use Ref Date in Correcting and Labor Only TS checkbox in the Labor Settings screen, the timesheet type is "L" (Labor Only), and a reference date exists, the hourly rate and timesheet line defaults should be based on the reference date, not the timesheet date.
Enter an auto adjust percentage in this field.
This field may populate automatically after you enter data in the Employee field, contingent upon the data you entered in the Default Auto-Adjustment Percent field in the Timesheet Periods screen.
The system uses this percentage to recalculate pay, despite the number of hours worked.
The auto adjust feature synchronizes the timesheet information with the data in the Employee Salary Information application (People\Maintain\Employee) to eliminate any pay variance.
If, for example, a salaried employee works 50.00 hours in a week, you will enter 100% in this field if the employee is to be paid his regular pay based on data in the Employee Salary Information screen.
In this circumstance, you will adjust the pay at 100%, and the employee will be paid his regular base pay for the week. Therefore, this employee will be paid for 40.00 hours, even though he worked 50.00.
After you enter a value in the Auto Adjust Percent field, you can select the Auto Adjust pushbutton to calculate pay on the timesheet lines. The new calculation displays in the Amount field of the timesheet.
If you choose not to use this pushbutton, the automatic adjust calculation "may" be performed after you save the record, contingent upon the setup in the Overtime Settings screen (Administration\Configure\People).
Note: The auto adjust feature works in conjunction with the setup you establish in the Overtime Settings screen (Administration\Configure\People). Your selection of fields in the Selective Auto-Adjust and Automatic Auto-Adjust group boxes will determine which employees are eligible for the auto adjust calculation, and whether or not the calculation is performed using the Auto Adjust pushbutton in the Enter Timesheets screen or upon saving the record. The system will display a message if the employee is not eligible for the auto adjust calculation, based on the settings in this screen. |
Enter, or use Lookup to select, the batch you want to associate with this timesheet.
The Lookup displays batches you previously defined in the Timesheet Entry Batch screen (People\Transactions\Timesheets). The Timesheet Entry Batch screen allows you to create or define batches by estimating the number of regular and overtime hours associated with specific timesheets. This application also allows you to estimate the total number of timesheets you expect to enter.
As you enter data in the Enter Timesheets screen, the batch you choose to associate with the timesheet serves as a validation tool to assist you during data entry.
After you save the timesheet data, the details specific to the labor hours you established in the table window of the Enter Timesheets application are automatically imported into the table window of the Timesheet Entry Batch screen (People\Transactions\Timesheets).
You can access the Timesheet Entry Batch application to compare your estimates to the actual timesheet data.
If there are significant discrepancies, you may want to review the timesheet information in the Enter Timesheets screen before you post labor, compute payroll, or compute leave.
Creating a batch and linking it to your timesheets allows you to double-check your timesheet entries to ensure content accuracy.
The fields in this group box display specific information about the overtime state and employee class. The data in these fields displays automatically after you tab out of the Employee field.
OT State *
This field displays the overtime state.
This default data originates from information you entered in the Employee Salary Information screen (People\Maintain\Employee). You can enter, or use Lookup to select, a different overtime state for this timesheet.
The data in this field represents the state where the work is being performed and is used as the basis for the Allocate Compensated Overtime Across Timesheet Lines program, which calculates overtime.
Use the Overtime Rules by State screen (People\Configure\Overtime) to define the method for calculating overtime hours related to this state. If the state's overtime rules specify that overtime hours are based upon the number of hours worked in a day, you must enter daily timesheets so the Allocate Compensated Overtime Across Timesheet Lines program will calculate accurately.
The Overtime Rules by Location screen (People\Configure\Overtime) supersedes the Overtime Rules by State screen if the labor locations charged on the timesheet lines are found in the Overtime Rules by Location program.
This non-editable field displays the pay class. The data originates from the Rate Type field in the Employee Salary Information screen (People\Maintain\Employee).
This non-editable field displays the FLSA (Fair Labor Standards Act) status. The data originates from your selection of the FLSA Exempt checkbox in the Employee Salary Information screen (People\Maintain\Employee).
This non-editable field displays the labor group or union code. The data originates from the Labor Group field in the Employee Salary Information screen (People\Maintain\Employee).
This group box displays non-editable checkboxes that are associated with the Post Labor, Post Payroll, Compute Payroll, and Compute Leave Accruals applications (People\Transactions\Leave). If you have executed one or more of these programs, the system automatically selects the related checkbox. The "check" indicator is a system-generated symbol assigned to a checkbox after its process completes.
If this non-editable checkbox is selected, the timesheet has been posted to the General Ledger for labor distribution purposes.
If this non-editable checkbox is selected, the payroll has been posted to the General Ledger for payroll purposes.
If this non-editable checkbox is selected, payroll has been computed for this timesheet.
If this non-editable checkbox is selected, leave has been computed for this timesheet.
The Leave Computed checkbox is only selected for leave accruals based on a calculation of hours worked.
If this non-editable checkbox is selected, the timesheets were created using the Create Reversing Timesheets program (People\Process\Timesheets)and will be marked, "Reversing TS."
The fields in this group box are non-editable and populate automatically based on information you enter in the Hours field of the table window.
This non-editable field displays the total regular, non-overtime hours you enter on the timesheet lines.
This non-editable field displays the total overtime hours you enter on the timesheet lines.
This non-editable field displays the sum of the values in the Regular Hours and Other Hours fields.
This non-editable field displays the sum of the values in the Amount field on the timesheet lines.
The fields in this non-editable group box display system-generated user and date information.
This field displays the user ID of the person who entered (or is entering) the timesheet.
This field displays the system date the timesheet was entered (or is being entered).
Use the Hrs Totals, Auto Adjust, and Std Variance pushbuttons to perform automatic calculations of labor costs and labor hours. In some cases, use of these pushbuttons to perform calculations is based on setup you established in the Overtime Settings (Administration\Configure\People) or the Labor Settings screen.
Click this pushbutton to perform an automatic calculation of regular and overtime hours.
As you enter each timesheet line, the system automatically displays a running total of the sum of the regular and overtime hours. This amount displays in the Total Hours field of the Timesheet Totals group box.
Note: If you selected the "Field" validation frequency when you initially logged into Costpoint, these running totals are calculated automatically without clicking the Hrs Totals pushbutton. If you did not select the "Field" validation frequency when you initially logged into Costpoint, you must click the Hrs Totals pushbutton in order to track the sum of work hours you enter as you complete each timesheet line. The "Field" validation frequency provides a check or examination of the data you enter in each field. As you tab out of each field, the system evaluates this data. If this data is invalid, an error message displays. The "Application" validation frequency performs this data check after you attempt to save a record. If you entered invalid data in any field within this record, error messages will display at the bottom of the screen. You must resolve validation errors before you can save a record. |
Click this pushbutton to compute pay based on data in the Employee Salary Information screen (People\Maintain\Employee), rather than the actual costs on specific timesheet lines.
The Auto Adjust pushbutton synchronizes the timesheet information with the data in the Employee Salary Information screen to eliminate any pay variance.
The functionality of this pushbutton works in conjunction with the data you enter in the Auto Adjust Percent field.
Validation is also performed based on the setup you established in the Overtime Settings screen (Administration\Configure\People).
Click this pushbutton to generate a separate timesheet line that displays the difference between total labor costs at the standard rate and the labor costs at the salary rate. The standard variance pushbutton functionality eliminates any differential by generating a second timesheet line which displays the variance.
This functionality is based on your selection of the Enable checkbox in the Use Standard Rates group box of the Labor Settings screen along with the data in the Acct field. If you have established these settings, the system evaluates data in the Estimated Annual Hours and Effective Rate fields displayed in the Standard Rates group box in the Employee Salary Information screen (People\Maintain\Employee). This value is compared to the salary amount in the Rates group box of the Employee Salary Information screen (People\Maintain\Employee).
Selection of the Std Variance pushbutton creates a "V" timesheet line type. When you process the timesheet, the employee will be paid the regular salary amount, and the standard rate information will be used for project billing purposes.
Standard variance applies only to salaried employees.
Use the fields in the table window to enter timesheet line detail. If you established timesheet line defaults, certain fields will populate automatically, as explained in the Timesheet Defaults topic. In addition, defaults and validations have been added to the withholdings fields to accommodate multi-state withholdings, as determined by the employee's pay cycle. These checks and validations are triggered if the employee's pay cycle is set for multi-state withholdings.
This field displays the timesheet line number. As you add timesheet lines, this number increases sequentially.
Timesheet lines remain in the order you enter them. Lines with the same account number are not combined.
You can use the scrollbar to view additional timesheet lines.
Use the drop-down box to select a timesheet line type. The system-defined options are "A," "B," "C," "L," "M," "S," "V," and "1-9."
A - This line type allows you to enter data in all fields on the timesheet line. The default timesheet line type is "A."
B - This line type allows you to associate the timesheet line with two leave types: FMLA (Family Medical Leave Act), which deducts hours from FMLA leave hours, and the leave type that is associated with the account number on the timesheet line. With this leave type, hours are deducted and payment of these hours is included in the Compute Payroll process.
C - The system automatically generates this line type. You cannot manually enter a "C" line type. The creation of this line type, which represents cash in lieu of fringe benefits, is based on the previous setup of record data in the Wage Determination Rates screen (People\Configure\Labor). The data in the Project, Labor Location, Labor Category, and Labor Group fields of the Wage Determination Rates screen must match the data on the timesheet lines. In addition, you must enter data in the Amount per Hour field, and you must have selected the Cash radio button. This line type works in conjunction with the Generate Fringe Line pushbutton.
L - This line type allows you to enter timesheet data when no labor costs are involved. If, for example, an employee has no vacation or sick time available yet needs to use FMLA leave, you should use this line type. FMLA leave hours will be deducted from the FMLA leave balance. This line type is commonly referred to as a "Leave Memo" line type.
M - This line type allows you to add a manufacturing order timesheet line. Use and selection of this line type allows you to add or modify data in the Manufacturing Order Timesheet Information subtask.
S - This line type allows you to add a sales order timesheet line. Use and selection of this line type allows you to add or modify data in the Sales Order Timesheet Information subtask.
V - The system automatically generates this line type. You cannot manually enter a "V" line type. This line type is created when you use the Std Variance pushbutton.
1-9 - You can assign default values for the Pay Type, Account, and Organization fields. You associate these defaults with line types 1 through 9 in the Employee Timesheet Line Type Defaults and/or Timesheet Line Type Defaults screens (People\Maintain\Timesheet Defaults). When line types 1 through 9 are entered on the timesheet, these defaults will be used to populate the Pay Type, Account, and/or Organization fields. If you want to populate other fields on the same timesheet line, you must click on the Default Line pushbutton. You established data associated with the Default Line pushbutton in the Employee User Flow screen. If you designated data in the Pay Type, Account, or Organization field in the Employee User Flow screen, this data will overwrite the default data you established in the Employee Timesheet Line Type Defaults and the Timesheet Line Type Defaults screens.
Enter, or use Lookup to select, up to 30 alphanumeric characters to identify a project.
There are 10 levels of project-specific timesheet line defaults. There is a summary of each level in the Timesheet Defaults topic.
This non-editable field displays the project name associated with the data you entered in the Project field on this timesheet line.
Enter, or use Lookup to select, up to six alphanumeric characters to identify the project abbreviation.
If you established the project/abbreviation in the Project User Flow screen (Projects\Maintain\Project) and you enter data in this field, its related project will default in the Project field on the timesheet line.
Enter, or use Lookup to select, up to six alphanumeric characters to identify the project account abbreviation.
If you established project/account abbreviations in the Project User Flow screen (Projects\Maintain\Project) and you enter data in this field, its related account number will default in the Account field on the timesheet line.
Account *
Enter, or use Lookup to select, up to 15 alphanumeric characters to identify the General Ledger account to which the labor costs and labor hours on each timesheet line will be charged.
This non-editable field displays the account name associated with the data you entered in the Account field on this timesheet line.
Enter, or use Lookup to select, up to 20 alphanumeric characters to identify the organization to charge this timesheet line.
This non-editable field displays the organization name associated with the data you entered in the Organization field on this timesheet line.
Enter, or use Lookup to select, up to six alphanumeric characters to identify the organization abbreviation.
If you established the organization abbreviation in the Organization Elements screen (Accounting\Maintain\Organizations) and you enter data in this field, its related organization will default in the Organization field.
Pay Type *
Enter, or use Lookup to select, up to three alphanumeric characters to identify the pay type code for this timesheet line.
Hours *
Enter the employee labor hours, if applicable.
Any hours you enter in this field also update data in the Timesheet Totals group box.
If a cost-only pay type is charged, "0.00" displays in this field.
Costpoint automatically computes the amount or labor costs for each timesheet line.
Labor costs are calculated in a variety of ways, depending on the system settings in effect.
Based on your setup in the Labor Settings, Wage Determination Rates (People\Configure\Labor), Pay Types (People\Configure\Labor) and Employee Salary Information screens (People\Maintain\Employee), various calculations may be performed in order to calculate the labor amount. The auto adjust feature, use of standard variance pay rates, and wage determination can determine the value displayed in this field.
Labor costs, however, are not displayed if labor suppression is in effect. Labor suppression is established in the Users screen (Administration\Maintain\Users) and, if active, prevents display of the Amount field on the timesheet line.
Enter, or use Lookup to select, up to six alphanumeric characters to identify a GLC (general labor category).
The GLC code must display in the General Labor Categories screen.
If you assigned GLC codes to this employee in the Assign GLCs to Employees screen (People\Maintain\Employee), a warning displays if the GLC charged was not assigned, although you can still save the timesheet record. If no GLC assignments were established for the affected employee, then the system does not perform any validation.
If you selected the Allow GLC Change on Timesheet checkbox in the Labor Settings screen, you can change the GLC code for this timesheet line. If you did not select the Allow GLC Change on Timesheet checkbox, you cannot change the GLC. In this case, you must accept the GLC defaults.
Enter, or use Lookup to select, up to six alphanumeric characters to identify a PLC (project labor category) to be used for billing purposes.
There are various levels of PLC timesheet line defaults. There is a summary of each level in the Timesheet Defaults topic.
When you enter a PLC on a timesheet line, the subperiod end date will default into this field.
Each field in the Accounting Period group box, therefore, must contain data in order for the subperiod end date to default into this field.
You can edit this date, but no validation will be performed on the changed date.
When no PLC exists on a timesheet line, completion of this line is not required.
The effective bill date represents the date the PLC billing rate becomes effective.
Enter, or use Lookup to select, the labor location or local applicable to the work location.
If you selected the Require Labor Location on Timesheet checkbox in the Labor Settings screen, you must enter data in this field.
Enter, or use Lookup to select, the state withholding code this timesheet line represents. This field is applicable only to union employees.
If you selected the Enable Union Functionality checkbox in the Labor Settings screen and the Union Employee checkbox is selected for the employee in the Employee User Flow screen (People\Maintain\Employee), this field will automatically default with the indicated project's withholding state from the Union Profiles screen.
The withholding state (for the union/project) defaults on the timesheet line based on the matching union, local, and GLC that are assigned to the employee in the Employee Salary Information screen (People\Maintain\Employee).
Enter, or use Lookup to select, the locality withholding code this timesheet line represents. This field is applicable only to union employees.
If you selected the Enable Union Functionality checkbox in the Labor Settings screen and the Union Employee checkbox is selected for the employee in the Employee User Flow screen (People\Maintain\Employee), this field will automatically default with the indicated project's locality withholding code from the Union Profiles screen.
The locality withholding code (for the union/project) defaults on the timesheet line based on the matching union, local, and GLC that are assigned to the employee in the Employee Salary Information screen (People\Maintain\Employee).
Enter, or use Lookup to select, up to six alphanumeric characters to identify the workers' compensation code for this timesheet line.
Enter, or use Lookup to select, the fringe code to be used for this timesheet.
If you selected the Enable Union Functionality checkbox in the Labor Settings screen and a fringe was generated in the Enter Crew Timesheets screen, data will default into this field automatically.
This field does not display if you did not select the Enable Union Functionality checkbox in the Labor Settings screen.
This non-editable field displays the hours entered on the timesheet line.
If a cost-only pay type was charged, the Hours field displays "0.00."
Enter, or use Lookup to select, the reference information.
You can modify the field reference heading in the G/L Settings screen to better suit the needs of your company.
Reference numbers created for data entry are commonly used in conjunction with Impromptu reports.
Enter, or use Lookup to select, the reference information.
You can modify the reference field heading in G/L Settings screen to better suit the needs of your company.
Reference numbers created for data entry are commonly used in conjunction with Impromptu reports.
Enter, or use the Notes icon to add, more information pertinent to this timesheet line.
You can enter up to 254 characters for each timesheet line.
The Default Line, Generate Fringe Line, Default MO Data, and Default SO Data pushbuttons import timesheet line defaults. Some of these pushbuttons allow specific fields to populate automatically based on previous setup in the timesheet line defaults applications, while others display data contingent upon the line type or configuration of system settings.
Click this pushbutton to import timesheet line defaults established in the Default subtask of the Employee User Flow screen.
Click this pushbutton to create a timesheet line for fringe handling which is represented by the "C" line type.
This function works in conjunction with the Wage Determination Rates screen (People\Configure\Labor).
Once a timesheet line is created for wage determination, a second line needs to be created to apply fringe handling.
By clicking the pushbutton, the system will evaluate data in the Wage Determination Rates screen to determine if the fringe handling is a "cash" fringe. If so, the system creates a timesheet line using data from the WD Fringe Handling screen.
Click this pushbutton to populate fields related to a manufacturing order timesheet line.
You must select the "M" timesheet line type, enter data in the Manufacturing Order Timesheet Information subtask, then click this pushbutton to populate the designated fields.
Click this pushbutton to populate fields related to a sales order timesheet line.
You must select the "S" timesheet line type, enter data in the Sales Order Timesheet Information subtask, then click this pushbutton to populate the designated fields.
Note: Since the Labor Settings screen is not available in this web release, you must make settings changes in the client/server version. After you complete your settings modifications, you must return to the web version and access the Reload Global Settings screen (Administration\Utilities\System Administration). This utility establishes continuity between the web and client/server environments. Select the appropriate checkbox and click the Action icon to execute synchronization. |
* A red asterisk denotes a required field.
Click on this link to open the Manufacturing Order Timesheet Information subtask, which displays the Manufacturing Order and Routing Operation group boxes. Use the fields in these group boxes to add manufacturing order timesheet information.
Click on this link to open the Sales Order Timesheet Information subtask, where you can add sales order timesheet information.
Changes in this screen update the TS_HDR (Timesheet Header), TS_LN (Timesheet Line), and TS_ENTRY_BATCH (Timesheet Entry Batch) tables.