Leave Codes

Enter, or use Lookup to select, up to six alphanumeric characters to identify the leave code.

Enter up to 30 alphanumeric characters to describe the leave code.

Enter, or use Lookup to select, up to four alphanumeric characters to identify the leave type.

Enter, or use Lookup to select, the leave code for paying out excess leave balances.

Select this checkbox to include negative balances in leave year carryover during execution of the Close Leave Year (People\Transactions\Calendar Year End) process.

If you do not select this checkbox, the negative balances will be brought to zero.

Select this radio button if the starting basis for calculating the number of days to defer leave is the employee's hire date; this date is displayed in the Current Hire field in the Employee User Flow screen (People\Maintain\Employee).

Select this radio button if the starting basis for calculating the number of days to defer leave is the employee's leave hire date; this date is displayed in the Leave Hire Date field in the Employee Leave screen (People\Maintain\Employee).

Enter the number of days, up to four numeric characters, by which you want to defer the availability of leave by an employee for this leave code.

This deferral applies even though the employee is accruing credit for leave earned, based on the employee's leave hire date or hire date.

For example, a company policy might allow leave to accrue from an employee's hire date, but may require a 90-day waiting period from the hire date before the employee can begin to use the accrued leave.

If the compute method is A, B, C, or D, you should not enter data in the Basis for Leave Deferrals group box.  When the days to defer has ended, the deferred hours will not automatically transfer from the YTD Deferred field to the YTD Accrued field in the Employee Leave screen after you execute the Compute Leave Accruals program.

Enter up to four numeric characters to identify the number of months of completed service required to be eligible for the accrual rate.

After an employee completes the designated months of service, the employee's leave accrual rate changes beginning with the leave period that contains the employee's anniversary date (the anniversary date calculation depends upon which selection you made in the Months of Service Calculation group box in the Leave Settings screen (Administration\Configure\People).  

For example, if you enter "12" in this field, the employee will accrue the leave rate after completing 12 months of service. The table below shows the possible period when the new accrual rate will take effect.

Hire Date	Method	One Year	Open Leave Period	Starting Leave Period Accruals
02/01/94	Start	02/01/95	02/01/95 - 02/14/95	02/01/95 - 02/14/95
02/02/94	Start	02/02/95	02/01/95 - 02/14/95	02/15/95 - 02/28/95

As illustrated above, if the anniversary date coincides with the pay period start date, the employee will receive the new accrual rate. However, if the anniversary date is after the start date, the new rate will not become effective until the next pay period.

Use the drop-down box to make a selection.  Your selection determines the method for computing the leave code.

Your choices include the following:

A (Annual Block Grant on Hire Date) - Leave repeats annually based on the leave hire date or hire date.

B (One-Time Block Grant on Hire Date) - Leave is computed on a one-time only basis.  This method is based on the leave hire date or hire date.

C (Annual Block Grant on Block Grant Date) - Leave repeats annually on the same month and day each year.  If you select this method, you must enter a date in the Annual (C) Block Grant Date field.

D (One-time Block Grant on Block Grant Date) - Leave is computed once only in a particular month, day, and year.  If you select this method, you must enter a date in the One-Time (D) Block Grant Date field.

E (Annually on Hire Date (Posted Hours)) - When the system computes leave, if the employee's anniversary month/day falls within the leave period being computed and the leave type assigned to the employee has this compute method, the system multiplies the employee's total hours worked within the anniversary year by the accrual rate to determine the leave period accrual.

H (Regular Hours) - Leave is computed based on hours worked.  These hours are entered on timesheets with an open leave period.

P (Leave Period) - Leave is computed per leave period, regardless of the number of hours worked.

Enter the date (MM/DD) on which this block grant of leave will be distributed each year.

You can enter data in this field only if the Compute Method field displays "C-Annual Block Grant on Block Grant Date."

Enter, or use Calendar Lookup to select, the date.  You must enter the date in the MM/DD/YYYY format. This represents the date on which this one-time block grant of leave is to be distributed.

You can enter data in this field only if the Compute Method field displays "D-One-Time Block Grant on Block Grant Date."

Enter up to 12 numeric characters (XXXXXX.XXXXXX) to identify the hourly accrual rate.  This data represents hours at which an employee accrues leave, based upon the compute method selected.

If you entered "H" in the Compute Method field, the system will multiply the rate entered here by the timesheet regular hours or by the data displayed in the Lv Hours Ceiling field in the Leave Periods screen, depending on which field displays the lower amount of hours.

If the data displayed in the Compute Method field is "P," the amount entered here will be the amount of accrued hours per leave period.

You must indicate the rate or amount in hours, even if you are tracking by dollars.

Enter the maximum amount of unused leave to carry forward to the next period in hours.  If there is no limit, enter all 9s.  This maximum value is 999,999.99.

If you selected the Leave Period radio button in the Ceiling Method group box in the Leave Types screen, enter the maximum amount of unused leave an employee can carry over to the next leave period during the year.

The employee will be able to sustain this ceiling only until the leave hours are used. Once the balance is less than the ceiling, the employee will resume accruing leave.

Enter the maximum amount of unused leave an employee can carry over to the next leave year in hours.  If there is no limit, enter all 9s.  The maximum value is 999,999.99.

If you are tracking by hours, enter hours in this field. If you are tracking by dollars, enter a dollar ceiling.

The employee will be allowed to have a leave balance higher than the leave year ceiling during the year.  The Close Leave Year process will reduce the employee's balance to the leave ceiling amount.