Edit Employee Leave Accruals

Use this screen to edit leave accruals for specific employees. This screen is updated after you execute the Compute Leave Accruals program (People\Transactions\Leave).

If you discover an error after computing or posting leave, you can add records or make changes and corrections in this application.

Generally, this screen serves as a temporary holding place for record data that has not been posted. You should, therefore, edit leave records here before you post them. After you post leave, this record information is no longer available in this screen; however, you can create new records in this screen to correct records that have been posted.

For example, the Post Leave program (People\Process\Post) finalizes leave records. If you realize an error was made after you have posted leave records, you can add a new record in the Edit Employee Leave Accruals screen, making any necessary corrections or adjustments to this new record. If you choose not to create a new record, you can wait until after you compute leave accruals in the next leave period before you take corrective action. Since the Compute Leave Accruals process updates the Edit Employee Leave Accruals screen, a new record will be generated in the Edit Employee Leave Accruals application after you compute leave. You can make necessary corrections or adjustments to this new record.

If you add new records, you must ensure leave accruals (created using the Compute Leave Accruals program) have been posted in the open leave period.

When should I use this screen?

Use this screen to edit leave accruals after you execute the Compute Leave Accruals process and before you post records to the general ledger.

If unposted leave accrual records remain in this screen, you cannot close the leave period.

Field Descriptions

Identification

Use the field in this block to identify the employee whose leave accruals record you need to create, edit, or view.

Enter, or use Lookup to select, the ID of the employee whose leave information you want to review. The employee name displays in the adjacent, non-editable field.

Table Window

This field displays the leave type. Enter, or use Lookup to select, a different leave type.

This non-editable field displays the leave cycle you assigned to the employee in the Employee User Flow application (People\Maintain\Employee).

This non-editable field displays the leave start date associated with the current open leave period.

This non-editable field displays the leave end date associated with the current open leave period.

This non-editable field displays the leave year associated with the current open leave period.

This non-editable field displays the ceiling method in effect for the leave type at the time you computed leave.

This non-editable field displays the method for tracking leave, by either dollars or hours, that was in effect for the leave type at the time you computed leave.

You establish the tracking method (hours or dollars) in the Track Leave group box of the Leave Types screen (People\Configure\Leave).

This field displays the number of regular (non-overtime) hours on the timesheet for the leave period when the compute method is "H."

The "H" compute method is based on the hours worked, which is established in the Leave Codes screen.

You can edit this data as necessary.

Enter the number of overtime hours used to calculate the accrual. This option applies when computing leave types with a compute method of "E-Annually on Hire Date (Posted Hours)."

This field displays the hours associated with the leave accrual. You can edit this data as necessary.

This field displays the dollar amount associated with the leave accrual. You can edit this data as necessary.

This field displays the hours associated with the deferred leave. You can edit this data as necessary.

This field displays the dollar amount associated with the deferred leave. You can edit this data as necessary.

This field displays the hours associated with the leave lost. You can edit this data as necessary.

This field displays the dollar amount associated with the leave lost. You can edit this data as necessary.

Enter a description, up to 30 alphanumeric characters, for this record.

Table Information