Employee Leave

Enter, or use Lookup to select, the employee ID. The employee name displays in the adjacent, non-editable field.

Enter, or use Lookup to select, the leave type to assign to this employee.

Enter, or use Lookup to select, the leave code to assign to this employee.

Enter, or use Calendar Lookup to select, the leave hire date associated with the leave code.

If you do not enter data in this field, the information in the Current Hire field of the Employee User Flow application (People\Maintain\Employee) will be evaluated.

This non-editable checkbox populates conditionally when you enter a leave code.

If you selected the Use as Excess Leave Payout Leave Type checkbox in the Leave Types screen (People\Configure\Leave) - as it relates to the leave code you enter in this application - this checkbox selects automatically.

This non-editable field displays the estimated accrual rate for this employee, using either the "P" (Leave Period) or "H" (Hours) accrual method for the current open leave period. This designation is assigned in the Compute Method field of the Leave Codes screen (People\Configure\Leave).

The "P" (Leave Period) compute method calculates leave accrued by the leave pay period, while the "H" (Hours) compute method calculates leave accrued by the number of regular hours in the period multiplied by the accrual rate.

This non-editable field displays the estimated accrual rate for this employee, as entered in the Compute Method field in the Leave Codes screen (People\Configure\Leave).  Valid options include:

A- (Annual Block Grant on Hire Date) - leave repeats annually based on the leave hire date or hire date.

B- (One-Time Block Grant on Hire Date) - leave computed on a one-time only basis. This method is based on the leave hire date or hire date.

C - (Annual Block Grant on Block Grant Date) - leave repeats annually on the same month and day each year.

D - (One-time Block Grant on Block Grant Date) - leave computed one-time only on a particular month, day, and year.  

H - (Regular Hours) - leave computed based on hours worked.  These hours are entered on timesheets with an open leave period.

P - (Leave Period) - leave computed per leave period, regardless of the number of hours worked.

This non-editable field displays the leave-year beginning balance, based on data in the Employee Leave Beginning Balances screen (People\Maintain\Employee).

This non-editable field displays the year-to-date leave accrual for this employee, based on leave accruals posted using the Post Leave process (People\Process\Post).

This non-editable field displays the year-to-date leave used for this employee, based on leave used as indicated on timesheets posted using the Post Labor program (People\Process\Post).

This non-editable field displays the current leave balance for this employee, based on the sum of the values in the Beginning Balance and YTD Accrual fields, minus the value in the YTD Used field.

This non-editable field displays the year-to-date deferred leave balance for this employee, based on the deferred leave accruals determined by execution of the Post Leave process (People\Process\Post).

This non-editable field displays the leave-year beginning balance for this employee's deferred leave, based on data in the Employee Leave Beginning Balances screen (People\Maintain\Employee).

This non-editable field displays the leave-year beginning balance for this employee's lost leave, based on data in the Employee Leave Beginning Balances screen (People\Maintain\Employee).

This non-editable field displays the year-to-date leave lost for this employee, based on the leave lost as indicated by the Post Leave process (People\Process\Post).

This non-editable field displays the cumulative leave lost balance for this employee.

The system calculates this value by adding the data in the Beginning Balance Lost and YTD Lost fields.