Use this screen to assign (GLCs) general labor categories to specific employees.
The Assign GLCs to Employees screen is an optional application that is used to validate GLCs when you enter timesheets.
A GLC is similar to a job title. "Accounting Clerk I" and "Software Engineer" might represent GLC descriptions, for example.
When you created records in the Employee Salary Information screen (People\Maintain\Employee), you assigned a GLC to each employee.
If you did not establish any GLC timesheet defaults nor access the Assign GLCs to Employees screen, it is the GLC you enter in the Employee Salary Information record that defaults onto a timesheet line.
You can use the Assign GLCs to Employees screen to designate the use of specific GLCs. This designation, however, does not prevent you from saving records that include GLC assignments not referenced in this screen. For example, in the Enter Timesheets screen, a warning message displays when you attempt to save a timesheet record and the GLC charged has not been assigned to this employee. The warning message does not prevent you from saving the record.
You must initialize the General Labor Categories (People\Configure\Labor) and Employee User Flow screens (People\Maintain\Employee) before using this application.
In order to change a GLC on a timesheet line, you must have selected the Allow GLC Change on Timesheet checkbox in the Labor Settings screen.
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Note: Since the Labor Settings screen is not available in this web version, you must make settings changes in the client/server version. After you complete your settings modifications, you must return to the web version and access the Reload Global Settings screen (Administration\Utilities\System Administration). This utility establishes continuity between the web and client/server environments. Select the appropriate checkbox and click the Action icon to execute synchronization. |
Use the fields in this block to select a GLC. You must select a GLC from this block in order to assign it to an employee. You may assign one or more GLCs to an employee. Data is displayed in this block, as entered in the General Labor Categories screen.
This non-editable field displays the GLC codes available for selection.
This non-editable field displays GLC descriptions.
Click this pushbutton to link the highlighted GLC and the highlighted employee record.
Clicking this pushbutton populates fields in the Assign GLCs to Employees block.
Use the fields in this block to select an employee record. You must select an employee record from this block in order to link it to a GLC. Data is displayed in this block, as entered in the Employee User Flow screen.
This non-editable field displays the employee IDs available for selection.
This non-editable field displays the name associated with each employee ID.
Use the fields in this block to view your record assignments. The GLC, GLC Description, Employee, and Employee Name fields are available in this block. You can use the Delete icon to remove unwanted entries.
The data in this block is evaluated after you enter a GLC code on a timesheet line and attempt to save the timesheet record. This validation may result in a warning message if the GLC you enter on a timesheet is not included in the GLCs you established for the employee in this screen. If no GLC has been assigned to an employee in this application, no validation is performed.
GLC *
This field displays the GLC code you selected.
Enter, or use Lookup to select, a different GLC.
This non-editable field displays the GLC description.
Employee *
This field displays the employee ID you selected.
Enter, or use Lookup to select, a different employee ID.
This non-editable field displays the employee name.
* A red asterisk denotes a required field.
Changes to this screen update the EMPL_LAB_CAT (Employee Labor Category) table.
The EMPL (Basic Employee Info) and GENL_LAB_CAT (General Labor Category) are source tables whose data is evaluated as you make your GLC/employee assignments.
