If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it otherwise requires that journal entries be approved, you can set up an internal process for approving journal entries through the Journal Entry Approval feature in Costpoint. If your firm implements Costpoint's Journal Entry Approval feature, use this screen to print a report listing all unapproved journal entries.
To make the report easier to review, you can select criteria to ensure the report presents unapproved journal entries sorted and grouped in the manner you choose.
If your company uses the Journal Entry Approval feature, use this screen to print the report before posting journal entries. The report lists all journal entries, according to the criteria you specify, that cannot post to the General Ledger until they are approved.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you save a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and consistently. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated parameters automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use these fields for each of the five selection criteria to specify the journal entries to include on the report.
Use this drop-down box to define the criterion's range.
All - All values for this selection criterion display on the report, and the Start and End fields are disabled.
One - Click the Start field, then click the Lookup to open a lookup list of all instances of the selection criterion. Select the intended criterion value.
Range - This option enables the Start and End fields, where you enter the values defining the range for this criterion.
From Beginning - This option disables the Start field. Enter the ending value in the End field.
To End - This option disables the End field. Enter the beginning value in the Start field.
Enter, or use Lookup to select, the criterion value that defines the range you selected in Option. See the Option field description for further information about defining the range through these fields.
Select the first and second sorting criteria for the report from the drop-down list options. To insert a page break between changes in a criterion's value, select the Page Break option.
Sorting options are:
Journal Entries - Select this criterion to sort journal entries by journal entry number.
JE Type - Select this criterion to sort journal entries by journal entry type.
Entry User ID - Select this criterion to sort journal entries by the user ID of the employee who entered the journal entry data.
Entry Date - Select this criterion to sort journal entries by the date their data was entered.
Transaction Currency - Select this criterion to sort journal entries by their transaction currency.
This screen accesses the JE_HDR (Journal Entry Header) table.