If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it otherwise requires that journal entries be approved, you can set up an internal process for approving journal entries through the Journal Entry Approval feature in Costpoint. If your firm implements Costpoint's Journal Entry Approval feature, use this screen to print a report listing all approved but unposted journal entries.
To make the report easier to use, you can filter the journal entries using the same sorting option and time frame you will use to post the journal entries. This provides you with a list of the journal entries that will be included in the posting run.
If your company uses the Journal Entry Approval feature, use this screen to print the report before posting journal entries. The report lists all journal entries, according to the criteria you specify, that will post to the General Ledger.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you save a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and consistently. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated parameters automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Select the criterion you want the report to use to sort journal entry data.
Sorting options are:
JE Type - Select this criterion to sort journal entries by journal entry type.
Approver - Select this criterion to sort journal entries by journal entry approver.
Entry User - Select this criterion to sort journal entries by the user ID of the employee who entered the journal entry data.
Entry Date - Select this criterion to sort journal entries by the data entry date.
Select an option from the drop-down list to define the range of the Print Report By criterion.
All - All values for this selection criterion display on the report, and the Start and End fields are disabled.
One - Click the End field, then click the Lookup to open a lookup list of all instances of the selection criterion. Select the intended criterion value.
Range - This option enables the Start and End fields, where you enter the values defining the range for this criterion.
From Beginning - This option disables the End field. Enter the ending value in the End field.
To End - This option disables the End field. Enter the beginning value in the Start field.
Enter, or use Lookup to select, the criterion value that defines the selection Option. See the Option field description for further information about using Start and/or End.
Select this option to insert a page break between each change in the sort criterion's value.
Use this drop-down list to define the time frame covered by the report.
All - All values for the sort criterion display on the report, and the Fiscal Year and Period fields are disabled.
One - Click each of the starting fields, then enter the Fiscal Year and Period to include on the report.
Range - This option enables the starting and ending Fiscal Year and Period fields. Enter the starting and ending Fiscal Year and Period to define the range of entries to include on the report.
From Beginning - This option disables the starting fields. Click each of the ending fields and enter the Fiscal Year and Period that ends the range of entries to include on the report.
To End - This option disables the ending fields. Click each of the starting fields and enter the Fiscal Year and Period that begin the range of entries to include on the report.
Starting/Ending Fiscal Year and Period
Select the starting and/or ending values for the Fiscal Year and Period that define the timeframe for which to include journal entries for the Period. See the Period field description for further information about using these fields. The End Date fields to the right display your selection in date format.
This screen accesses the JE_HDR (Journal Entry Header) table.