Use this screen to print journal entries before posting them to the General Ledger. The Journal Entry Edit Report provides detail supporting your journal entries. You should print and review it before posting.
You can use this screen to print the report as often as necessary any time after you enter and save journal entries. You should review this report before posting your journal entries.
Use this screen to print journal entries before posting to the General Ledger. The report provides detail supporting journal entries; you should print and review it before posting. In addition, it is instrumental in providing an accurate audit trail.
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Note: You can apply organizational security to this function. Use this optional feature to grant or remove rights for individual users to view and/or update specific organizations. In order to do so, you must first set up the necessary org security screens in the Maintain menu in the Administration domain. You can then activate org security through the use of the Users and System Settings screens. |
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Note: This report displays Input File Numbers for journal entries created by the Journal Entry Preprocessor. |
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you save a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and consistently. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated parameters automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to specify the selection ranges.
This non-editable field displays a value of "One."
Start *
Enter, or use Lookup to select, the desired fiscal year for which to print.
Use this drop-down box to select the range of subperiods to include on the report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the correct starting period for the range. If you selected "All" or "From Beginning" in the Period (Option) field, this field will be inactive.
Enter, or use Lookup to select, the correct subperiod If you selected "All" or "From Beginning in the Subpd (Option) field, this field will be inactive.
This non-editable field displays the starting date.
Enter, or use Lookup to select, the correct ending period for the range. If you selected "All" or To End" in the Period (Option) field, this field will be inactive.
Enter, or use Lookup to select, the correct subperiod for the range. If you selected "All" or To End" in the Subpd (Option) field, this field will be inactive.
This non-editable field displays the ending date.
Use this drop-down box to select the range of journal entries to include on the report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting journal entry number for the range of journal entries included on the report. Your entry in this field will vary, depending on the Journal Entries (Option) you selected. If you selected "All" or "From Beginning" in the Journal Entries (Option) field, this field will be inactive.
Enter, or use Lookup to select, the ending journal entry number for the range of journal entries included on the report. Your entry in this field will vary, depending on the Journal Entries (Option) you selected. If you selected "All" or "To End" in the Journal Entries (Option) field, this field will be inactive.
Use this drop-down box to select the range of users to include on the report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting user for the range of users included on the report. Your entry in this field will vary, depending on the User (Option) you selected. If you selected "All" or "From Beginning" in the User (Option) field, this field is inactive.
Enter, or use Lookup to select, the ending user for the range of users included on the report. Your entry in this field will vary, depending on the User (Option) you selected. If you selected "All" or "To End" in the User (Option) field, this field is inactive.
Use the fields in this block to tailor the appearance of your report.
Select this checkbox to insert a page break in the report after each period changes.
Select this checkbox to insert a page break after each subperiod changes.
Select this checkbox to insert a page break after each journal entry changes.
If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Journal Entry Approval feature. If your firm uses the Approve Journal Entry feature, you can use these options to include journal entries on the report by their approval status.
Include both approved and unapproved
Select this option to include journal entries on the report regardless of their approval status. The system selects this option by default.
Select this option to include only unapproved journal entries on the report. To enable this option, select the Unposted Only option in the Posting Status group box.
Select this option to include only approved journal entries on the report. To enable this option, select the Posted Only option in the Posting Status group box.
Select either the Unposted Only or the Posted Only option to include journal entries on the report by their posting status.
Select this checkbox to print reference numbers on the report.
Select this checkbox to print account names on the report.
Select this checkbox to include journal line notes on the report.
Select this checkbox to include adjusting entries on your report.
Select this checkbox to include recurring entries on your report.
Select this checkbox to include reversal adjusting entries on your report.
Select this checkbox to include reversal recurring entries on your report.
Select this checkbox to include project transfer entries on your report.
Select this checkbox to include multi-job allocations entries on your report.
* A red asterisk denotes a required field.
This report prints data stored in the JE_HDR (JE Header), JE_TRN (JE Transaction), JE_TRN_LAB_EMPL (JE Transaction Labor Employee), and the JE_TRN_LAB_VEND (JE Transaction Labor Vendor) tables.
