Use this subtask to enter labor information for employees for the line selected on the main screen. This information is posted to the Labor Summary table as if it had been entered through a timesheet.
This subtask is especially useful for mass entry of labor adjustments, such as account or labor category corrections. Any such labor adjustments done through journal entries should have no affect on payroll calculations, (the net effect of the corrections should be zero.)
Additionally, only the PLC and GLC defaults from the Employee table are recognized by this subtask.
Is it possible to post labor-related journal entries in this subtask?
Yes, you can use this subtask to post labor-related journal entries to ensure that the Labor Summary table is properly updated. However, it is generally best to make timesheet corrections in the Enter Timesheets screen in the People domain.
To begin entering data in this screen, put your cursor anywhere in this subtask and click. Then select the New Record icon in the toolbar.
Sub Line *
Enter a unique line number.
Employee *
Enter, or use Lookup to select, the Employee ID. The Employee ID must be active in the Employee User Flow screen in the People domain.
GLC *
Enter, or use Lookup to select, the General Labor Category to be charged by the employee. This GLC must be a valid category in the General Labor Category table.
Enter, or use Lookup to select, the Project Labor Category to be charged by the employee. This PLC must be a valid entry in the Project Labor Categories (PLCs) screen in the Projects domain.
The validation of this field depends on the project you enter in the table window of the Enter Journal Entries screen, as well as the PLC you enter in this column.
Hours *
Enter the hours to be charged for the employee.
Enter the labor cost, expressed in terms of your company's transaction currency, to be charged for the employee.
This non-editable field expresses the journal entry amount in terms of your company's functional currency.
Enter, or use Calendar Lookup to select, the Effective Bill Date (timesheet date) for the employee.
* A red asterisk denotes a required field.
GLC - The application checks the General Labor Category table to make sure the GLC entered on this line is present.
PLC - The application reads the Project User Flow screen to see if the Project Work Force Required checkbox is selected for the project entered on the voucher line. The following validations will occur:
If the work force is required, or if a work force has been entered, the application checks the Employee Work Force screen in the Projects domain to determine if this employee exists in the work force.
Next, the system checks the Assign PLC to Employee Work Force screen in Project User Flow (in the Empl Work Force screen) to make sure that the PLC is valid for this employee work force. If the work force is not required, the application proceeds to the next level of validation.
If a project work force does not exist or if it is not required, the application looks at the Assign PLCs screen in the Projects domain to determine whether the project entered on the voucher line has PLCs assigned to it. If the project exists in the screen but the PLC is not assigned to that project, the entry is rejected. If both the project on the voucher line and the PLC entered exist in the Assign PLCs screen, the entry will be accepted. If neither the project nor the PLC is found in the Assign PLCs screen, the application proceeds to the next level of validation.
The final level of validation for the PLC takes place in the Project Labor Categories (PLCs) screen in the Projects domain. If the PLC does not exist in this screen and has not been met by any prior validations, the PLC is rejected.
The following is a list of possible defaults that can take place when you enter a new line in the table window or leave a field/column in this subtask. The defaults in the Employee Labor subtask work in the same way and in the same order that they do in the Enter Timesheets screen in the Transactions menu of the People domain. The fields available for default are GLC and PLC.
Level 1: Work Force Defaults
If the project from the Enter Journal Entries screen requires a work force, the default is from the Defaults column in the Assign PLC to Employee Work Force screen (in the Empl Work Force screen in the Project User Flow in the Projects domain) that indicates which PLC should be used as a default for a specific employee. If the employee is not located in this screen, the system displays an error message.
Level 2: Employee Project Timesheet Defaults
If you enter a row for the employee in this subtask and the project exists in the Employee Project TS Defaults screen, the GLC and PLC will default into this subtask. This default is used if no prior defaults exist.
Level 3: Employee Project-Account-Group Timesheet Defaults
If the employee for the line selected in the Enter Journal Entries screen is set up in the Employee Project/Account Group Timesheet screen in the People domain, the GLC and PLC values will default into this subtask line. The Employee Project/Account Group Timesheet screen is used to set up defaults for a timesheet line based on projects for a specific employee. This level of default is only used if prior levels are not used.
Level 4: Link GLC to Project PLC
If the Link GLC to Project PLC screen in the Projects domain is set up for the project and GLC, the related PLC is defaulted into this subtask. The Link GLC to Project PLC screen provides the linkage between the GLC and PLC for a specific project. The PLC must already be assigned to a project in the Assign PLCs screen before it can be linked. This level of defaults is used only if prior levels are not used.
Level 5: Project Timesheet Defaults
If the project displayed in this subtask exists in the Project Timesheet Defaults screen in the People domain, the PLC and GLC will be defaulted. However, if the GLC is found but the PLC is not, then the application will try to retrieve the PLC from the General Labor Categories screen in the Configure menu in the People domain. The Project Timesheet Defaults screen is used to set up defaults for a timesheet line based on a project.
Level 6: Basic Employee Info
If the employee entered in this subtask has an existing record in the Employee User Flow screen, then the GLC and PLC information will default in. The Employee User Flow screen in the People domain is used to set up basic information about the employees being processed. This default will be used only if prior levels are not used.
Level 7: Salary Info and History
If no prior defaults are found, the GLC for the employee entered in this subtask (Employee Labor) will default in from the Employee Salary Information screen in the People domain. In order to achieve this level of default, the system attempts to match the subperiod entered in the Enter Journal Entries screen to the nearest preceding effective date entered in the Employee Salary Information screen. For example, if the subperiod entered on the JE is 3/15/2005, the entry in the Employee Salary Information screen closest to, but not later than, 3/15/2005 will be used to provide the GLC default. Entries later than 3/15/2005 will not be considered.
Level 8: General Labor Categories
When you enter a GLC and tab out of the column, the PLC linked to it in the General Labor Categories screen is defaulted into this subtask. The General Labor Categories screen is used to establish the GLC codes and related descriptions.
Changes in this screen update the JE_TRN_LAB_EMPL (JE Transaction Labor Employee) table.