Company Taxable Entity Information

Use this screen to set up "taxable entity" information for your company. Although many companies will need to set up only one company or taxable entity in this screen, you can set up multiple companies if you need to create reports for more than one taxable entity.

The name, federal tax ID, address, and phone number for each company are stored here. This information is used where appropriate on documents such as W-2s and 1099s, "ship to" addresses for purchase orders, and "remit to" billing addresses.

When should I use this screen?

Complete this screen as part of your system initialization procedures. You can set up the City, State/Province, Country, and Postal Code in the Codes section of the Maintain menu in the Administration domain.

Field Descriptions

Taxable Entity

Use the fields in this group box to enter the taxable entity ID and name of the taxable entity.

Enter a taxable entity ID of up to 10 alphanumeric characters in this field. You can have more than one taxable entity per company.

Enter a taxable entity name of up to 40 alphanumeric characters in this field.

Entity Info

Use the fields in this group box to enter pertinent information about the entity.

This non-editable field displays the company ID under which you are logged.

Enter your company's Federal Employer Tax Identification Number, including the third-digit dash, for this company ID. This number will display on W-2s and 1099s.

Contact Info

Enter the first address line in this field.

Note: Before printing 1099s, make sure that Address Line 1 contains all the necessary street address information for this company.

Enter the second address line in this field.

Note: Address Line 2 does not print on 1099s.

Enter the third address line in this field.

Note: Address Line 3 does not print on 1099s.

Enter the city (up to 25 alphanumeric characters) in this field.

Enter the state/province (up to 15 alphanumeric characters) in this field.

Enter the postal code (up to 10 alphanumeric characters) in this field.

Enter a country in this field (up to eight characters) or use Lookup.

Enter a phone number (up to 25 alphanumeric characters) for this company. If you enter a phone number, it will print on the third address line of the check.

Hint: Each user in Costpoint web is assigned a "default" Company ID, which is stored in the User ID table. This field cannot be accessed in the Users screen. In most cases, this default Company ID is "1." If you need to delete company "1" from Costpoint, all users who have a Company ID of "1" as their default must first be assigned a different valid Company ID.

To do this, each user must change his default Company ID, using the General Preferences screen (Administration\Maintain\Users\User Preferences), before exiting Costpoint web.