|
Line |
Field |
Loop |
Description |
Type |
WAWF Min/Max |
CP Length |
WAWF Req Des |
WAWF Notes |
Entry/Calculation |
Source/Table |
Column/Field |
Data Entry Screen |
Data Entry Field |
|
START |
1 |
|
Form Counter |
N |
1/3 |
|
M |
Number of transactions within the file |
no. of "A" records |
|
|
The file creation process populates this field with the number of invoices in the file. |
|
|
A |
1 |
|
User ID |
AN |
8/30 |
20 |
M |
User ID responsible for submitting file to WAWF |
WAWF User ID |
Create WAWF Billing Files (Projects\Process\Billing) |
|
Enter the User ID in the Create WAWF Billing Files screen (Projects\Process\Billing). |
Enter the User ID in the User ID field. |
|
B |
1 |
|
Form Type |
ID |
5/5 |
5 |
M |
COMBO |
COMBO |
proj_wawf_info |
wawf_invc_type_cd |
Select the Form Type in the Project WAWF Information screen (Projects\Maintain\Billing). |
Select the COMBO radio button. |
|
1 |
1 |
|
Contract Number |
AN |
1/19 |
20 |
M |
See Field 2 notes on varying contract number sizes based on Delivery Order entry. |
|
bill_edit_invc_hdr |
prime_contr_id |
Enter the Contract Number in the Project User Flow (Projects\Maintain\Project). |
Enter the Contract Number in the Prime Contract No field. |
|
|
2 |
|
Delivery Order Number |
AN |
1/17 |
20 |
C |
A delivery order number must be blank, 4, 13, or 17 alphanumeric characters. If the Delivery Order Number is blank or is four alphanumeric characters in length, then the Contract Number reported in line 1, field 1, must be 13 alphanumeric characters. If the Delivery Order Number is 13 or 17 alphanumeric characters in length, then the Contract Number reported in line 1, field 1 must be 1/19 alphanumeric characters. |
|
bill_edit_invc_hdr |
cust_po_id |
Enter the Delivery Order Number in the Project User Flow (Projects\Maintain\Project). |
Enter the Delivery Order Number in the Purchase Order No field. |
|
|
3 |
|
Issue Date |
DT |
8/8 |
|
O |
CCYYMMDD |
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
4 |
|
Task Order |
AN |
N/A |
30 |
N/A |
Not used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
1A |
1 |
|
Foreign Currency Code |
AN |
3/3 |
3 |
O |
|
|
bill_edit_invc_hdr |
s_crncy_cd |
Enter the Foreign Currency Code in the Other Info subtask of the Project Billing Information screen (Projects\Maintain\Billing). |
The Foreign Currency Code is entered in the Billing Currency field in the Currency Info group box. |
|
2 |
1 |
|
Shipment Number |
AN |
2/22 |
15 |
M |
The Shipment Number will be converted to upper case. |
|
bill_edit_invc_hdr |
bill_no_id |
The shipment number will be represented as the bill number. The last bill number used is entered in the Project Billing Information screen (Projects\Maintain\Billing). The Calculate Bills screen (Projects\Process\Billing) increments this number by one and populates the file with this incremented number. |
The bill number is computed during the Calculate Bills process (Projects\Process\Billing) but can be changed in the Edit Standard Bills screen (Projects\Transactions\Billing). |
|
|
2 |
|
Shipment Date |
DT |
8/8 |
|
M |
CCYYMMDD |
|
bill_edit_invc_hdr |
invc_dt |
The Shipment Date is the invoice date. The invoice date will be the system date the invoice was computed. |
The invoice date can be edited in the Edit Standard Bills screen (Projects\Transactions\Billing). |
|
|
3 |
|
Estimated Shipment Date Indicator |
ID |
1/1 |
|
O |
Identifies if Shipment Date is estimated or not. Enter a capitalized E if date is Field 2 is an Estimated Shipment Date. If not, leave blank. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
|
4 |
|
Final Shipment |
ID |
1/1 |
1 |
M |
Identifies if the Shipment is the Final Shipment. Enter a capitalized Y for Yes or N for No. WAWF will default to N if left blank. |
|
proj_wawf_info |
wawf_last_ship_fl |
The checkbox indicating that this shipment was the final shipment is located in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Select the Final Shipment option in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
|
3 |
1 |
|
Services or Supplies |
ID |
3/3 |
3 |
M |
SPL for supplies or SVC for services must be capitalized. |
|
proj_wawf_info |
wawf_supply_svc_cd |
The user indicates whether this invoice is for services or for supplies in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The user indicates this invoice is for services or for supplies by selecting the Services or Supplies radio button in the Type group box. |
|
4 |
1 |
|
Bill of Lading |
AN |
1/30 |
|
O |
Not used |
|
If the invoice is not a fast pay invoice, do not create line 4 |
|
|
|
|
|
2 |
|
TCN |
AN |
1/30 |
|
N/A |
Not used |
|
|
|
|
|
|
|
3 |
|
First Line Haul Mode |
ID |
1/1 |
1 |
M |
Used only for Fast Pay Invoices for MOCAS. |
|
proj_wawf_info |
wawf_ln_haul_cd |
This field will be available for entry in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing) if invoice is a fast pay. |
Enter the first line haul mode in the COMBO subtask. See the WAWF Interface Design Document (IDD) for acceptable values. |
|
5 |
1 |
|
Discount Percent |
|
|
|
O |
This field must be blank if Discount Amount, Discount Date, or Net Days is entered. |
blank |
If the invoice is not a fast pay invoice, do not create line 5 |
|
|
|
|
|
2 |
|
Due Days |
|
|
|
C |
If Discount Percent is entered, this field is mandatory. |
blank |
|
|
|
|
|
|
3 |
|
Discount Amount |
|
|
|
O |
If Discount Percent, Due Days, or Net Days is entered this field must be blank. |
blank |
|
|
|
|
|
|
4 |
|
Discount Date |
|
|
|
C |
If the Discount Amount is entered this field is mandatory. |
blank |
|
|
|
|
|
|
5 |
|
Discount Type |
|
|
|
C |
If data is entered in fields 1 and 2, or 3 and 4, this field will default to the appropriate value. For fast pay invoices, insert 21. |
21 if wawf_fast_pay_fl = Y. |
proj_wawf_info |
wawf_fast_pay_fl |
Select the Fast Pay Invoice checkbox in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Select the Fast Pay Invoice checkbox in the COMBO subtask |
|
|
6 |
|
Net Days |
|
|
|
O |
If Discount Percent or Discount Amount is entered this field must be blank. |
blank |
|
|
|
|
|
6 |
1 |
|
Invoice Number |
AN |
1/22 |
15 |
M |
The invoice number will be converted to upper case. |
|
bill_edit_invc_hdr |
invc_id |
The last Company Wide Invoice Number assigned is stored in the Billing Settings screen. The number is incremented and assigned to each successive invoice computed by the Calculate Bills process (Projects\Process\Billing). |
The last Company Wide Invoice Number, from which the current invoice number will be created, is stored in the Last Company Wide Invoice No field. |
|
|
2 |
|
Invoice Date |
DT |
8/8 |
|
M |
CCYYMMDD |
|
bill_edit_invc_hdr |
invc_dt |
The Invoice Date will be the system date the invoice was computed. |
The Invoice Date can be edited in the Edit Standard Bills screen (Projects\Transactions\Billing). |
|
|
3 |
|
Final Invoice |
ID |
1/1 |
1 |
M |
Identifies if the Invoice is a Final Invoice. Enter a capitalized Y for Yes or N for No. This Field is used only if an Invoice Number is submitted in Field 1. |
|
proj_wawf_info |
wawf_last_invc_fl |
The checkbox indicating that this invoice was the final invoice is located in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The checkbox indicating that this invoice is the final invoice is located in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
|
|
4 |
|
Vendor's Invoice Number |
AN |
N/A |
|
N/A |
Not used |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
8 |
1 |
|
Inspection Point |
ID |
1/1 |
1 |
M |
Enter a capitalized S for Source or D for Destination or O for Other. |
|
proj_wawf_info |
wawf_inspect_pt_cd |
Select the radio button for the Inspection point in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Select the radio button for the Inspection Point in the Inspection group box. |
|
|
2 |
|
Acceptance Point |
ID |
1/1 |
1 |
M |
Enter a capitalized S for Source or D for Destination or O for Other. |
|
proj_wawf_info |
wawf_accept_pt_cd |
Select the radio button for the Acceptance Point in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing)n. |
Select the radio button for the Acceptance Point in the Acceptance group box. |
|
9 |
1 |
|
Prime Contractor CAGE |
AN |
5/5 |
5 |
M |
|
|
proj_wawf_info |
wawf_sender_cage_cd |
The Prime Contractor CAGE Code is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Prime Contractor CAGE Code is entered in the CAGE Code field in the Sender Information group box. |
|
|
2 |
|
CAGE Extension |
AN |
1/6 |
|
O |
Must be left blank if Prime Contractor CAGE is not entered. |
|
proj_wawf_info |
wawf_cage_ext_cd |
The Prime Contractor CAGE Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Prime Contractor CAGE Extension in the CAGE Code extension field in the Sender Information group box. |
|
10 |
1 |
|
Administration DoDAAC |
AN |
6/6 |
6 |
M |
|
|
proj_wawf_info |
wawf_admin_id |
The Administration DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Administration DoDAACs is entered in the Administration field in the DoDAAC group box. |
|
10B |
1 |
|
Inspect by DoDAAC |
AN |
6/6 |
6 |
C |
If the Inspection Point in Line 8, Field 1, is S, this Field is required. |
|
proj_wawf_info |
wawf_inspect_id |
The Inspect by DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Inspect By DoDAAC is entered in the Inspected By field in the DoDAACs group box. |
|
|
2 |
|
Inspect by Extension |
AN |
1/6 |
|
C |
If Inspect By was not used, then this field must be left blank. If Inspect by is entered, then this field is optional. |
|
proj_wawf_info |
inspect_ext_cd |
The Inspect by Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Inspect By Extension is entered in the Inspected By extension field in the DoDAACs group box. |
|
11 |
1 |
|
Ship from CAGE/DoDAAC |
AN |
5/6 |
6 |
O |
If Ship From doesn’t differ from the contractor’s Prime CAGE Code, Line 9, then this Field may be blank. |
|
proj_wawf_info |
wawf_ship_from_id |
The Ship From CAGE/DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Ship From CAGE/DoDAAC is entered in the Ship From field in the DoDAACs group box. |
|
|
2 |
|
Ship from extension |
AN |
1/6 |
|
C |
If Ship From CAGE/DoDAAC was not entered, then this Field must be left blank. If Ship From CAGE/DoDAAC is entered, then this Field is optional. |
|
proj_wawf_info |
ship_from_wxt_cd |
The Ship From CAGE/DoDAAC Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Ship From Extension in the Ship From extension field in the DoDAACs group box. |
|
|
3 |
|
FOB |
AN |
1/1 |
1 |
C |
Enter a capitalized S for Source or D for Destination or O for Other. |
|
proj_wawf_info |
wawf_fob_cd |
Select the radio button for the FOB in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Select the radio button for the FOB in the FOB group box. |
|
12 |
1 |
|
Payment Office DoDAAC |
AN |
6/6 |
6 |
M |
|
|
proj_wawf_info |
wawf_pmt_office _id |
The Payment Office DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Payment Office DoDAAC is entered in the Payment Office field in the DoDAACs group box. |
|
13 |
1 |
|
Ship To CAGE/DoDAAC |
AN |
5/6 |
6 |
M |
If Inspection Point in Line 8, Field 1, is S and Acceptance Point in Line 8, Field 2, is S, CAGE is permitted. Otherwise, this must be a DoDAAC. |
|
proj_wawf_info |
wawf_ship_to_id |
The Ship To/CAGE DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Ship To/CAGE DoDAAC is entered in the Contracting Officer/Ship To/Service Acceptor field in the DoDAACs group box. |
|
|
2 |
|
Ship To Extension |
AN |
1/6 |
|
O |
If Ship To was not used, then this field must be left blank. If Ship To is entered, then this field is optional. |
|
proj_wawf_info |
ship_to_ext_cd |
The Ship To/Service Acceptor Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Ship To/Service Acceptor Extension is entered in the Contracting Officer/Ship To/Service Acceptor extension field in the DoDAACs group box. |
|
13B |
1 |
|
Local Processing Office DoDAAC |
AN |
6/6 |
6 |
O |
|
|
proj_wawf_info |
wawf_local_proc_id |
The Local Processing Office DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Local Processing Office DoDAAC is entered in the Local Processing Office field in the DoDAACs group box. |
|
|
2 |
|
Local Processing Office Extension |
AN |
1/6 |
|
C |
If Local Processing Office was not used, then this field must be left blank. If Local Processing Office is entered, then this field is optional. |
|
proj_wawf_info |
local_proc_ext_cd |
The Local Processing Office Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Local Processing Office Extension is entered in the Local Processing Office extension field in the DoDAACs group box. |
|
13D |
1 |
|
3rd Party -Other Office DODAAC |
AN |
6/6 |
|
O |
Must be entered if line 8, Fields 1 or 2 were OTHER. |
|
proj_wawf_info |
wawf_inspect_other or wawf_accept_other |
Enter the 3rd Party-Other Office DoDAAC in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the 3rd Party-Other Office DoDAAC in the Other field of the Inspection Point group box or the Acceptance Point group box. |
|
|
2 |
|
3rd Party - Other Office Extension |
AN |
1/6 |
|
C |
If 3rd Party - Other Office DoDAAC was not used, then this field must be left blank. If 3rd Party - Other Office DoDAAC is entered, then this field is optional. |
|
proj_wawf_info |
inspect_other_ext_cd or accept_other_ext_cd |
Enter the 3rd Party-Other Office Extension in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the 3rd Party-Other Office Extension in the Other extension field of the Inspection Point group box or the Acceptance Point group box. |
|
14 |
1 |
|
Mark For Delivery DoDAAC |
AN |
5/6 |
6 |
O |
|
|
proj_wawf_info |
wawf_mark_deliv_id |
The Mark For Delivery DoDAAC is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Mark For Delivery DoDAAC is entered in the Mark For Delivery field in the DoDAACs group box. |
|
|
2 |
|
Mark For Delivery Extension |
AN |
1/6 |
|
C |
If Mark for Delivery was not used, then this field must be left blank. If Mark for Deliver is entered, then this field is optional. |
|
proj_wawf_info |
mark_deliv_ext_cd |
The Mark for Delivery Extension is entered in the Project WAWF Information screen (Projects\Maintain\Billing). |
The Mark for Delivery Extension is entered in the Mark for Delivery extension field in the DoDAACs group box. |
|
|
3 |
|
Mark For Delivery Representative |
AN |
N/A |
|
N/A |
Not used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
14B |
1 |
|
Mark For Delivery Comments |
AN |
1/75 |
75 |
O |
|
|
proj_wawf_info |
wawf_comments |
The Mark For Delivery Comments are entered in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The Mark For Delivery Comments are entered in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
|
14C |
1 |
|
Mark For Delivery Secondary Comments |
AN |
1/75 |
75 |
O |
|
|
proj_wawf_info |
wawf_2nd_comments |
The Mark For Delivery Secondary Comments are entered in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The Mark For Delivery Secondary Comments are entered in the Combo subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
|
15 |
1 |
15 |
Line Item |
AN/ID |
1/6 |
10 |
M |
This Field may contain a CLIN, SLIN, Tax Code, or Miscellaneous Fee / Charge/ Allowance. |
Truncate at six. |
Other SB Attachment |
Line Item |
Within the Project WAWF Information screen (Projects\Maintain\Billing), the user can select among three CLIN Mapping Methods. If Default CLIN is selected, all billed amounts will be grouped into the entered CLIN. If Use ACRN Mapping is selected, the mapping from the Maintain ACRN Bills screen (Projects\Maintain\Billing) will be used and the CLIN will come from PROJ_ACRN_DETL.acrn_ln_item. If CLIN Mapping is selected, the user will be required to map projects to CLINs (PROJ_WAWF_CLIN.clin_id). It will be an option whether the user needs to map accounts and/or PLCs to a project/CLIN line. Within these methods, there are also two different methods of mapping units. If the units are mapped by account, the units will be grouped within the assigned CLIN based on the account number charged. If they are combined based on the transaction CLIN or catalog, they will be grouped within the file based on the CLIN or catalog charged at transaction. The user will have the ability to include discounts and taxes within the CLIN or have them inserted into the file as a line item type 3 or 4. Other charges entered in the Header of the Edit Standard Bills screen (Projects\Transactions\Billing) will be inserted as a line item 2 and the other charge code will be in the field. |
Billed amounts will be grouped based on the CLIN linked to projects and optionally accounts and/or PLCs. If Use ACRN Mapping is selected, the project/CLIN/ACRN mapping will be completed in the Maintain ACRN Bills screen (Projects\Maintain\Billing) (PROJ_ACRN_DETL). If Default CLIN is used, we will group the amount of the invoice into the CLIN entered in the default CLIN field. If CLIN Mapping is used, we will group the billed amounts based on the CLIN/project link (PROJ_WAWF_INFO.clin_id) and account/PLC, if mapped. Other charges will be grouped by charge code, and if taxes and discounts are not included in the CLIN, they will be grouped together. |
|
|
2 |
15 |
Line Item Type |
ID |
1/1 |
|
M |
1 - CLIN/SLIN, 2 - Fee/Charge, 3 - Allowance, 4 -Tax |
|
Other SB Attachment |
Line Item Type |
The file creation process populates this field according to the WAWF Notes. |
All billed charges from Open Billing Detail will be considered as a CLIN (1), sales tax as a Tax (4), other charges as Fee/Charge ("2"), and Discounts as Allowance (3). If Include Discounts and Taxes in CLIN is selected, the taxes will be combined within the CLIN if Default CLIN or CLIN Mapping is used. If ACRN mapping is used, discounts and taxes will always be included within the CLIN. |
|
|
3 |
15 |
GFE |
ID |
1/1 |
|
N/A |
This Field cannot be entered unless the Line Item Type in Field 2 is a 1 (CLIN/SLIN). Optional even if CLIN/SLIN per telcon with WAWF. |
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
16 |
1 |
15 |
Stock Number |
AN |
1/25 |
20 |
C |
If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory. If Line 15, Field 2 is not a 1, skip this line |
|
Other SB Attachment |
Stock Number or "NONE" if there is no stock number |
The file creation process populates this field with NONE if the Line Item Type is CLIN/SLIN and more than one item is grouped in CLIN or there is no PART.nsn_id. If one item is billed and the PART.nsn_id exists, insert the nsn_id. The file creation does not populate this field for other line item type of 2, 3, or 4. |
|
|
|
2 |
15 |
Product Service Type |
ID |
2/2 |
|
C |
If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory. If Line 15, Field 2 is not a 1, skip this line |
|
Other SB Attachment |
Product Service Type |
The file creation process populates this field with MG if the Line Item Type is CLIN/SLIN, or FS if the transaction type is units and a stock number exists for the item billed. If there is more than one item billed within the CLIN, use MG. This field will not populate if the line item type is 2, 3, or 4. |
|
|
16A |
1 |
15 |
Description |
AN |
1/75 |
60 |
C |
If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory. If Line 15, Field 2 is not a 1, skip this line |
|
Other SB Attachment |
Description |
The file creation process populates this field with Amount Billed for XXXXXX, where XXXXXX is the CLIN entered in the Default CLIN field, the CLIN in the Maintain ACRN Bills screen (Projects\Maintain\Billing), or the CLIN in the CLIN Mapping subtask in the Project WAWF Information screen (Projects\Maintain\Billing). If Line Item Type = 2, 3, or 4, this field will not be populated. If this is a Units billing, the Description is entered in the Parts User Flow (Materials\Maintain\Items\Parts User Flow), Services User Flow (Materials\Maintain\Items\Services User Flow), or Goods User Flow (Materials\Maintain\Items\Goods User Flow) and will be used if only one item is grouped within the CLIN. |
If the mapping method is Use ACRN Mapping, the CLIN is populated as the line item in the CTW of the Maintain ACRN Bills screen (Projects\Maintain\Billing). If Default CLIN is used, populate the CLIN in the default CLIN field in the Project WAWF Information screen (Projects\Maintain\Billing). If CLIN Mapping is used, populate the CLIN in the CLIN Mapping subtask where projects are linked. |
|
16B |
1 |
15 |
ACRN |
AN |
2/2 |
2 |
C |
This field is optional if the line item type in line 15, field 2 is 1. If Line 15 is not field 2 is not a 1, skip this line. |
|
proj_acrn_detl |
acrn_id |
The file creation process populates this field with the ACRN linked to the line item in the Maintain ACRN Bills screen (Projects\Maintain\Billing). This will only be used if Use ACRN Mapping is selected. |
Enter the ACRN in the child table window in the Maintain ACRN Bills screen (Projects\Maintain\Billing) |
|
|
2 |
15 |
SDN |
AN |
13/15 |
|
C |
Process does not populate this field |
blank |
|
|
not populated |
|
|
16D |
1 |
15 |
UID Type |
AN |
3/5 |
5 |
M |
16D -16F is considered a loop within loop 15 - Enter UID1, UID2, ESN, GIAI, GRAI, OTHER, or VIN (see WAWF ICD document for definitions of types). |
Join the BILL_EDIT_DETL.item_id to PROJ_WAWF_UID_DETL.wawf_item_id. If there is a join, pull info for item from PROJ_WAWF_UID_DETL for this loop. If no join is found, skip 16D. |
proj_wawf_uid |
wawf_uid_type_cd |
Enter the UID Type in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter or selects a dropdown value for the UID Type in the UID Type column in the UID Information group box. |
|
|
2 |
15 |
Issuing Agency Code |
AN |
1/3 |
3 |
C |
IAC is required if UID Type is UID1 or UID2. |
|
proj_wawf_uid |
wawf_uid_iac_cd |
Enter the Issuing Agency Code in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Issuing Agency Code in the IAC column of the UID Information group box. See WAWF Interface Control Document Appendix K for valid codes. |
|
|
3 |
15 |
Enterprise Identifier |
AN |
5/13 |
13 |
C |
Enterprise Identifier is required if UID Type is UID1 or UID2. If EID is entered, then IAC is mandatory. |
|
proj_wawf_uid |
wawf_uid_eid_cd |
Enter the Enterprise Identifier in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Enterprise Identifier in the Enterprise Identifier column in the UID Information group box. See WAWF Interface Control Document Appendix K for valid codes. |
|
|
4 |
15 |
Original Part Number |
AN |
1/32 |
32 |
O |
Original Part Number is required if UID Type is UID2 and Batch and Lot Number is not entered. |
|
proj_wawf_uid |
wawf_uid_part_id |
Enter the Original Part Number in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Original Part Number in the Part No. column of the UID Information group box. |
|
|
5 |
15 |
Batch and Lot Number |
AN |
1/20 |
|
O |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
6 |
15 |
Unit Price |
|
|
|
N/A |
Not Used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
|
7 |
15 |
Unit of Measure |
|
|
|
N/A |
Not Used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
|
8 |
15 |
Miscellaneous |
|
|
|
N/A |
Not Used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
|
9 |
15 |
Current Part Number |
AN |
1/32 |
|
O |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
10 |
15 |
Current part Number Cost |
R9.2 |
1/16 |
|
C |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
11 |
15 |
Current Part Number Effective Date |
N |
8/8 |
|
C |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
12 |
15 |
Original Manufacturer's Code |
AN |
1/3 |
|
O |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
|
13 |
15 |
Original Manufacturer's ID |
AN |
5/13 |
|
C |
|
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
16F |
1 |
16D |
UID - Unique Identifier |
AN |
1/78 |
78 |
C |
16D -16F is considered a loop within loop 15. The number of UIDs reported must match the quantity reported in Line 17, field 1. |
|
proj_wawf_uid_detl |
wawf_uid_cd |
Enter the UID - Unique Identifier in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the UID - Unique Identifier in the Unique Identifier column of the UID Information group box. |
|
|
2 |
16D |
UID - Serial Number |
AN |
1/30 |
30 |
O |
|
|
proj_wawf_uid_detl |
wawf_uid_serial_no |
Enter the UID - Serial Number in the UID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the UID - Serial Number in the UID Serial No column of the UID Information group box. |
|
16G |
1 |
15 |
ACRN |
AN |
2/2 |
2 |
C |
Use this field to report multiple ACRNs per line item. |
|
proj_acrn_detl |
acrn_id |
The file creation process populates this field with the ACRN linked to the line item in the Maintain ACRN Bills screen (Projects\Maintain\Billing). This will only be used if Use ACRN Mapping is selected. |
Enter the ACRN in the child table window in the Maintain ACRN Bills screen (Projects\Maintain\Billing). |
|
|
2 |
15 |
ACRN Price |
R9.2 |
1/15 |
|
C |
Use this field to report the ACRN amount for this line item. |
Total ACRN price must equal the line item total. |
proj_acrn_detl |
acrn_cur_alloc_amt |
The file creation process populates this field with the computed current ACRN allocation amount linked to the line item in the Maintain ACRN Bills screen (Projects\Maintain\Billing). |
The current ACRN allocation amount is populated by the Calculate ACRN Bills process. |
|
17 |
1 |
15 |
Quantity Shipped / Invoiced or Provided Information |
R8.2 |
1/11 |
14,4 |
C |
If UID Information is entered in Line 16D or 16F, then this field must be a whole number. If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory. If Line 15, Field 2 is not a 1, skip this line |
Allows eight before the decimal and two after (10,2). |
Other SB Attachment |
Quantity Shipped |
If Combine Units by Transaction CLIN is selected in the Project WAWF Information screen (Projects\Maintain\Billing), the file creation process for units billings populates this field with the number of units entered through the Enter Units Usage screen (Projects\Transactions\Units) or the Import Units Usage Data screen (Projects\Review\Utilities\Import), posted via the Post Units Usage screen (Projects\Process\Post), and calculated through the Calculate Bills process (Projects\Process\Billing). If Map Units by Account is selected in the Project WAWF Information screen, the billed units will be combined with other billed amounts and the file creation process populates this field with a 1. For non unit billings where the Line Item Type = 1, the file creation process populates this field with a 1. For non unit billings where the Line Item Type is other than 1, the file creation process does not populate this field. |
If the units mapping method is Combine Units by Transaction CLIN, the quantity shipped will be the billed quantity. If the units mapping method is Map Units by Account, the quantity shipped will be 1. For CLINs where there are no units billed, the quantity shipped will be 1. |
|
|
2 |
15 |
Ship Advice Code |
ID |
1/1 |
|
O |
|
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
|
3 |
15 |
Actual Quantity |
N |
1/8 |
|
C |
If the Line Item number 15 is zero Lots and the document contains MILSTRIPs, UIDs, Pack Data, or the pack Later Indicator is set to Y, then this field is mandatory. Actual Quantity cannot be negative and if no Quantity is sent, then this Field should be zero or blank. |
blank |
|
|
The file creation process does not populate this optional field at this time. |
|
|
18 |
1 |
15 |
Unit of Measure Code |
AN |
2/2 |
3 |
C |
If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory. If Line 15, Field 2 is not a 1, skip this line |
|
Other SB Attachment |
Unit of Measure |
The Unit of Measure Code will be populated during file creation for a Units billing with the value linked to an item in the Parts User Flow (Materials\Maintain\Items\Parts User Flow), Services User Flow (Materials\Maintain\Items\Services User Flow), or Goods User Flow (Materials\Maintain\Items\Goods User Flow). For non-units billings or multiple items linked to one CLIN, the file creation process will populate this field with EA if the Line Item Type = 1. If the Line Item Type is 2, 3, or 4, the file creation process will not populate the Unit of Measure Code. |
|
|
19 |
1 |
15 |
Unit Price |
R9.6 |
1/16 |
14,4 |
M |
If the Line Item Type in Line Number 15, Field 2, is 1, then this is the Unit Price. If the Line Item Type in Line Number 15, Field 2, is 2, 3, or 4, this is the amount of the Fee, Allowance, or Tax. |
if Line Item Type is 2, 3, or 4, the field size is 11,2. |
Other SB Attachment |
Unit Price |
If the unit mapping is Combine Units by Transaction CLIN used with ACRN or CLIN Mapping, the unit price will be the total amount billed or current ACRN allocation amount (could include taxes, discounts, over ceiling, retainage, other costs, etc) divided by the billed quantity (or 1 if there are not billed units). If the unit mapping is Map Units by Account used with ACRN or CLIN Mapping, the unit price will be the total billed for the CLIN. If the line item type is 2, 3, or 4, the unit price will be the total of the other charges, discounts, or taxes. |
|
|
20 |
1 |
|
Issue By DoDAAC |
AN |
6/6 |
6 |
O |
|
|
proj_wawf_info |
wawf_issue_id |
Issue By DoDAAC is entered in the DoDAACs group box of the Project WAWF Information screen (Projects\Maintain\Billing). |
The Issue By DoDAAC is entered in the Issued By field in the DoDAACs group box. |
|
21A |
1 |
|
ARP - Alternate Release Procedure |
ID |
1/1 |
1 |
O |
Enter a capitalized Y for Yes, or N for No. If left blank, will default to N. ARP is only allowed for Source/Source and Source/Destination documents. |
|
proj_wawf_info |
wawf_arp_fl |
The ARP - Alternate Release Procedure checkbox is located in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The ARP - Alternate Release Procedure checkbox is located in the COMBO subtask. |
|
|
2 |
|
COC - Certificate of Conformance |
ID |
1/1 |
1 |
O |
Enter a capitalized Y for Yes, or N for No. If left blank, will default to N. |
|
proj_wawf_info |
wawf_cert_fl |
The COC - Certificate of Conformance checkbox is located in the COMBO subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
The COC - Certificate of Conformance checkbox is located in the COMBO subtask. |
|
|
3 |
|
Construction Certificate |
ID |
N/A |
|
N/A |
Not used. |
blank |
|
|
The WAWF process does not use this field at this time. The file creation process does not populate this field. |
|
|
23 |
1 |
|
Initiator Comments |
AN |
1/80 |
254 |
C |
|
|
bill_edit_invc_hdr |
bill_desc |
Initiator Comments are entered in the Header subtask of the Edit Standard Bills screen (Projects\Transactions\Billing). |
Initiator Comments are entered in the Bill Heading field of the Edit Standard Bills screen (Projects\Transactions\Billing) and must be entered if there was a final invoice previously submitted for the contract number and delivery order. |
|
25 |
1 |
|
Attachment Indicator |
ID |
1/1 |
|
M |
Enter a capitalized Y for Yes or Y for No. |
If wawf_attachment is null, insert N, otherwise insert Y. |
|
|
The file creation process populates the Attachment Indicator field with a Y when there is an attachment, or an N when there is not an attachment. |
If an attachment file name is entered or Use Invoice ID as Attachment File Name is selected, the value in this field will be Y. |
|
26 |
1 |
|
Attachment Files |
ID |
1/100 |
100 |
C |
If the Attachment in Line Number 25, Field 1, is Y, then this Field is mandatory. This Field will contain the name of the file to be attached to the document. |
Insert file name only, not path. |
proj_wawf_info |
wawf_attachment |
The file creation will use the attachment file name that the user entered in the subtask of the invoice type or we will use the invoice id if that option is selected. |
Enter a file attachment name or select to use the invoice ID as the attachment name in the CV subtask. |
|
28 |
1 |
28 |
Tag Type |
AN |
4/4 |
4 |
O |
Enter RFID when RFID tag data is going to be reported. If RFID is entered in Field 1, then RFID Tag Data must be reported in Field 2. |
If more than one row is entered in proj_wawf_info, the additional lines should identified as 28A, 28B, and so forth. |
proj_wawf_rfid |
wawf_rfid_tag_cd |
Enter the Tag Type in the RFID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Tag Type in the Tag Type column of the RFID Information group box. |
|
|
2 |
28 |
Tag ID |
ID |
4/64 |
64 |
O |
Enter RFID Tag Data. Must be 16, 24, 32, or 64 characters. Characters allowed will be numerals 0-9 and letters A-F. |
If RFID is not reported in line 28, field 1 enter NONE here. |
proj_wawf_rfid |
wawf_rfid_tag_id |
Enter the Tag ID in the RFID Information subtask of the Project WAWF Information screen (Projects\Maintain\Billing). |
Enter the Tag ID in the Tag ID column of the RFID Information group box. |
|
29 |
1 |
29 |
CLIN |
AN |
4/6 |
6 |
C |
Line 29 is mandatory if Line 28 is reported or if Line 15, field 2 is a 1. |
Line 29 and 30are a loop. |
|
|
All CLINs reported in the file must be reported in this field. |
|
|
|
2 |
29 |
Quantity |
R8.2 |
1/11 |
14,4 |
C |
|
The number of UIDs reported must match the quantity reported here |
|
|
The quantity reported for each CLIN must be reported in this field. |
|
|
30 |
1 |
29 |
UID - Unique Identifier |
AN |
1/78 |
78 |
C |
The Unique Identifier that ensures uniqueness of items that are listed in the DoD UID Registry. The number of UIDs reported must match the quantity reported in Line 29, Field 2. |
|
proj_wawf_uid_detl |
wawf_uid_cd |
All items that reported UIDs in Line 16D-16F will be reported here directly below the item to which the UID relates. |
|
|
SEPARATOR OR END |
1 |
|
Separator or End |
ID |
5/11 |
|
M |
Use =SEPARATOR= to signal that there are more documents in the file. Use =END= to signal that this is the end of the file. |
=SEPARATOR= or =END= |
default |
|
The file creation process enters Separator or End to indicate that there is at least one additional document following or that this is the end of the last document, respectively. |
|