MOCAS - Standard Bills - Combo FTP File Layout

Line

Field

Loop

Description

Type

WAWF

Min/

Max

CP

Length

WAWF

Req

Des

WAWF Notes

Entry/Calculation

Source/Table

Column/Field

Data Entry Screen

Data Entry Field

START

1

Form Counter

N

1/3

M

Number of transactions within the file

No. of "A" records

The file creation process populates this field with the number of invoices in the file.

A

1

User ID

AN

8/30

20

M

User ID responsible for submitting file to WAWF

WAWF User ID

Create WAWF Billing Files

Enter the User ID in the Create WAWF Billing Files screen.

Enter the User ID in the User ID field.

B

1

Form Type

ID

5/5

5

M

COMBO

COMBO

proj_wawf_info

wawf_invc_type_cd

Select the Form Type in the Maintain Project WAWF screen.

Select the COMBO radio button.

1

1

Contract Number

AN

1/19

20

M

See Field 2 notes on varying contract number sizes based on Delivery Order entry.

bill_edit_invc_hdr

prime_contr_id

Enter the Contract Number in the Maintain Project Master screen.

Enter the Contract Number in the Prime Contract No field.

2

Delivery Order Number

AN

1/17

20

C

A delivery order number must be blank, 4, 13, or 17 alphanumeric characters.  If the Delivery Order Number is blank or is four alphanumeric characters in length, then the Contract Number reported in line 1, field 1, must be 13 alphanumeric characters.  If the Delivery Order Number is 13 or 17 alphanumeric characters in length, then the Contract Number reported in line 1, field 1 must be 1/19 alphanumeric characters.

bill_edit_invc_hdr

cust_po_id

Enter the Delivery Order Number in the Maintain Project Master screen.

Enter the Delivery Order Number in the Purchase Order No field.

3

Issue Date

DT

8/8

O

CCYYMMDD

blank

The file creation process does not populate this optional field at this time.

4

Task Order

AN

N/A

30

N/A

Not used.

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

1A

1

Foreign Currency Code

AN

3/3

3

O

bill_edit_invc_hdr

s_crncy_cd

Enter the Foreign Currency Code in the Other Info subtask of the Project Billing Info screen.

The Foreign Currency Code is entered in the Billing Currency field in the Currency Info group box.

2

1

Shipment Number

AN

7/8

15

M

Must be seven characters in the format of AAAXNNN and must have a Z in the eighth position if the invoice is a final shipment. Prefixes SER and BVN are not allowed.

bill_edit_invc_hdr

bill_no_id

The shipment number will be represented as the bill number.  The last bill number used is entered in the Project Billing Info screen.  The Calculate Billings function increments this number by one and populates the file with this incremented number.

The bill number is computed during the Calculate Billings process but can be changed in Edit Standard Bills.

2

Shipment Date

DT

8/8

M

CCYYMMDD

bill_edit_invc_hdr

invc_dt

The Shipment Date is the invoice date.  The invoice date will be the system date the invoice was computed. 

The invoice date can be edited in the Edit Standard Bills screen.

3

Estimated Shipment Date Indicator

ID

1/1

O

Identifies if Shipment Date is estimated or not.  Enter a capitalized E if date is Field 2 is an Estimated Shipment Date. If not, leave blank.

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

4

Final Shipment

ID

1/1

1

M

Identifies if the Shipment is the Final Shipment.  Enter a capitalized Y for Yes or N for No. WAWF will default to N if left blank.

proj_wawf_info

wawf_last_ship_fl

The checkbox indicating that this shipment was the final shipment is located in the COMBO subtask of the Maintain Project WAWF Information screen.

The checkbox indicating that this shipment was the final shipment is located in the Combo subtask of the Maintain Project WAWF Information screen.  If this is selected, the shipment number must have a Z as the eighth character.

3

1

Services or Supplies

ID

3/3

3

M

SPL for supplies or SVC for services must be capitalized.

proj_wawf_info

wawf_supply_svc_cd

The user indicates whether this invoice is for services or for supplies in the COMBO subtask of the Maintain Project WAWF Information screen.

The user indicates this invoice is for services or for supplies by selecting the Services or Supplies radio button in the Type group box.

4

1

Bill of Lading

AN

1/30

O

Not used

If the invoice is not a fast pay invoice, do not create line 4

2

TCN

AN

1/30

N/A

Not used

3

First Line Haul Mode

ID

1/1

1

M

Used only for Fast Pay Invoices for MOCAS.

proj_wawf_info

wawf_ln_haul_cd

This field will be available for entry in the COMBO subtask of Maintain Project WAWF Information if the invoice is fast pay.

Enter the first line haul mode in the COMBO subtask.  See the WAWF Interface Design Document (IDD) for acceptable values.

5

1

Discount Percent

O

This field must be blank if Discount Amount, Discount Date, or Net Days is entered.

blank

If the invoice is not a fast pay invoice, do not create line 5

2

Due Days

C

If Discount Percent is entered, this field is mandatory.

blank

3

Discount Amount

O

If Discount Percent, Due Days, or Net Days is entered this field must be blank.

blank

4

Discount Date

C

If the Discount Amount is entered this field is mandatory.

blank

5

Discount Type

C

If data is entered in fields 1 and 2, or 3 and 4, this field will default to the appropriate value.  For fast pay invoices, insert 21.

21 if wawf_fast_pay_fl = Y.

proj_wawf_info

wawf_fast_pay_fl

Select the Fast Pay Invoice option in the COMBO subtask of the Maintain Project WAWF Information.

Select the Fast Pay Invoice checkbox in the COMBO subtask

6

Net Days

O

If Discount Percent or Discount Amount is entered this field must be blank.

blank

6

1

Invoice Number

AN

1/8

15

M

The invoice number will be converted to upper case.

bill_edit_invc_hdr

bill_no_id

The last Bill Number used is entered in the Project Billing Info screen.  The Calculate Billings function increments this number by one and populates the file with this incremented number.

The Bill Number is computed during the Calculate Billings process and should only be eight characters long for MOCAS.

2

Invoice Date

DT

8/8

M

CCYYMMDD

bill_edit_invc_hdr

invc_dt

The Invoice Date will be the system date the invoice was computed. 

The Invoice Date can be edited in the Edit Standard Bills screen.

3

Final Invoice

ID

1/1

1

M

Identifies if the Invoice is a Final Invoice. Enter a capitalized Y for Yes or N for No. This Field is used only if an Invoice Number is submitted in Field 1.

proj_wawf_info

wawf_last_invc_fl

The checkbox indicating that this invoice was the final invoice is located in the COMBO subtask of the Maintain Project WAWF Information screen.

The checkbox indicating that this invoice is the final invoice is located in the COMBO subtask of the Maintain Project WAWF Information screen.

4

Vendor's Invoice Number

AN

N/A

N/A

Not used

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

8

1

Inspection Point

ID

1/1

1

M

Enter a capitalized S for Source or D for Destination or O for Other.

proj_wawf_info

wawf_inspect_pt_cd

Select the radio button for the Inspection point in the Combo subtask of the Maintain Project WAWF Information screen.

Select the radio button for the Inspection Point in the Inspection group box.

2

Acceptance Point

ID

1/1

1

M

Enter a capitalized S for Source or D for Destination or O for Other.

proj_wawf_info

wawf_accept_pt_cd

Select the radio button for the Acceptance Point in the Combo subtask of the Maintain Project WAWF Information screen.

Select the radio button for the Acceptance Point in the Acceptance group box.

9

1

Prime Contractor CAGE

AN

5/5

5

M

proj_wawf_info

wawf_sender_cage_cd

Enter the Prime Contractor CAGE Code in the Maintain Project WAWF Information screen.

Enter the Prime Contractor CAGE Code in the CAGE Code field in the Sender Information group box.

2

CAGE Extension

AN

1/6

O

Must be left blank if Prime Contractor CAGE is not entered.

proj_wawf_info

wawf_cage_ext_cd

The Prime Contractor CAGE Extension is entered in the Maintain Project WAWF Information screen.

Enter the Prime Contractor CAGE extension in the CAGE Extension field in the Sender Information group box.

10

1

Administration DoDAAC

AN

6/6

6

M

Must be a DoDAAC activity.

proj_wawf_info

wawf_admin_id

Enter the Administration DoDAAC in the Maintain Project WAWF Information screen.

For MOCAS, the Administration DoDAAC must represent a DCMA Activity.

10B

1

Inspect by  DoDAAC

AN

6/6

6

C

If the Inspection Point in Line 8, Field 1, is S, this Field is required.

proj_wawf_info

wawf_inspect_id

Enter the Inspect by DoDAAC in the Maintain Project WAWF Information screen.

Enter the Inspect by DoDAAC in the Maintain Project WAWF Information screen.

2

Inspect by Extension

AN

1/6

C

If Inspect By was not used, then this field must be left blank.  If Inspect by is entered, then this field is optional.

proj_wawf_info

inspect_ext_cd

The Inspect by Extension is entered in the Maintain Project WAWF Information screen.

The Inspect By Extension is entered in the Inspected By extension field in the DoDAACs group box.

11

1

Ship from CAGE/DoDAAC

AN

5/6

6

O

If Ship From doesn't differ from the contractor’s Prime CAGE Code, Line 9, then this Field may be blank.

proj_wawf_info

wawf_ship_from_id

Enter the Ship From CAGE/DoDAAC in the Maintain Project WAWF Information screen.

Enter the Ship From CAGE/DoDAAC in the Ship From field in the DoDAACs group box.

11

1

Ship from CAGE/DoDAAC

AN

5/6

6

O

If Ship From doesn't differ from the contractor’s Prime CAGE Code, Line 9, then this Field may be blank.

proj_wawf_info

wawf_ship_from_id

The Ship From CAGE/DoDAAC is entered in the Maintain Project WAWF Information screen.

The Ship From CAGE/DoDAAC is entered in the Ship From field in the DoDAACs group box.

3

FOB

AN

1/1

1

C

Enter a capitalized S for Source or D for Destination or O for Other.  If line 3 is SVC, this field is not used.

proj_wawf_info

wawf_fob_cd

Select the radio button for the FOB in the Combo subtask of the Maintain Project WAWF Information screen.

If Line 3 is SVC, this field is not used.

12

1

Payment Office DoDAAC

AN

6/6

6

M

proj_wawf_info

wawf_pmt_office _id

Enter the Payment Office DoDAAC in the Maintain Project WAWF Information screen.

The Payment Office DoDAAC is entered in the Payment Office field in the DoDAACs group box.

13

1

Ship To CAGE/DoDAAC

AN

5/6

6

M

If Inspection Point in Line 8, Field 1, is S and Acceptance Point in Line 8, Field 2, is S, CAGE is permitted. Otherwise, this must be a DoDAAC.

proj_wawf_info

wawf_ship_to_id

Enter the Ship To/CAGE DoDAAC in the Maintain Project WAWF Information screen.

Enter the Ship To/CAGE DoDAAC in the Contracting Officer/Ship To/Service Acceptor field in the DoDAACs group box.

2

Ship To Extension

AN

1/6

O

If Ship To was not used, then this field must be left blank.  If Ship To is entered, then this field is optional.

proj_wawf_info

ship_to_ext_cd

The Ship To/Service Acceptor Extension is entered in the Maintain Project WAWF Information screen.

The Ship To/Service Acceptor Extension is entered in the Contracting Officer/Ship To/Service Acceptor extension field in the DoDAACs group box.

13D

1

3rd Party -Other Office DODAAC

AN

6/6

O

Must be entered if line 8, Fields 1 or 2 were OTHER.

proj_wawf_info

wawf_inspect_other or wawf_accept_other

Enter the Local Processing Office DoDAAC in the Maintain Project WAWF Information screen.

Enter the Local Processing Office DoDAAC in the Local Processing Office field in the DoDAACs group box.

2

3rd Party - Other Office Extension

AN

1/6

C

If 3rd Party - Other Office DoDAAC was not used, then this field must be left blank.  If 3rd Party - Other Office DoDAAC is entered, then this field is optional.

proj_wawf_info

inspect_other_ext_cd or accept_other_ext_cd

Enter the 3rd Party-Other Office Extension in the COMBO subtask of the Maintain Project WAWF Information screen.

Enter the 3rd Party-Other Office Extension in the Other extension field of the Inspection Point group box or the Acceptance Point group box.

14

1

Mark For Delivery DoDAAC

AN

5/6

6

O

proj_wawf_info

wawf_mark_deliv_id

Enter the Mark For Delivery DoDAAC in the Maintain Project WAWF Information screen.

Enter the Mark For Delivery DoDAAC in the Mark For Delivery field in the DoDAACs group box.

2

Mark For Delivery Extension

AN

1/6

C

If Mark for Delivery was not used, then this field must be left blank.  If Mark for Deliver is entered, then this field is optional.

proj_wawf_info

mark_deliv_ext_cd

The Mark for Delivery Extension is entered in the Maintain Project WAWF Information screen.

The Mark for Delivery Extension is entered in the Mark for Delivery extension field in the DoDAACs group box.

3

Mark For Delivery Representative

AN

N/A

N/A

Not used.

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

14B

1

Mark For Delivery Comments

AN

1/75

75

O

proj_wawf_info

wawf_comments

Enter Mark for Delivery Comments in the Combo subtask of the Maintain Project WAWF Information screen.

Enter Mark for Delivery Comments in the Mark for Delivery Comments field.

14C

1

Mark For Delivery Secondary Comments

AN

1/75

75

O

proj_wawf_info

wawf_2nd_comments

Enter Mark for Delivery Secondary Comments in the Combo subtask of the Maintain Project WAWF Information screen.

Enter Mark for Delivery Secondary Comments in the Mark for Delivery Secondary Comments field.

15

1

15

Line Item

AN/ID

4 or 6

10

M

This Field can contain a CLIN/SLIN or Miscellaneous Fee.  Taxes and Allowances are not allowed.

Only one Miscellaneous Fee can be included in a document:  only F460 or I260 is allowed.

MOCAS Attachment

Line Item

Within the Maintain Project WAWF Information screen, you can select among three CLIN Mapping Methods.  If Default CLIN is selected, all billed amounts will be grouped into the entered CLIN.  If Use ACRN Mapping is selected, the mapping from the Maintain ACRN Bills screen will be used and the CLIN will come from PROJ_ACRN_DETL.acrn_ln_item.  If CLIN Mapping is selected, the user will be required to map projects to CLINs (PROJ_WAWF_CLIN.clin_id).  It will be an option whether the user needs to map accounts and/or PLCs to a project/CLIN line.  Within these methods, there are also two different methods of mapping units.  If the units are mapped by account, the units will be grouped within the assigned CLIN based on the account number charged.  If they are combined based on the transaction CLIN or catalog, they will be grouped within the file based on the CLIN or catalog charged at transaction.  The user will have the ability to include discounts and taxes within the CLIN, otherwise they will be excluded.  Other charges entered in the Header of Edit Standard Bills will be inserted as a line item 2 and the other charge code will be in the field.

Billed amounts will be grouped based on the CLIN linked to projects and optionally accounts and/or PLCs.  If Use ACRN Mapping is selected, the project/CLIN/ACRN mapping will be completed in the Maintain ACRN Bills screen (PROJ_ACRN_DETL).  If Default CLIN is used, we will group the amount of the invoice into the CLIN entered in the default CLIN field.  If CLIN Mapping is used, we will group the billed amounts based on the CLIN/project link (PROJ_WAWF_INFO.clin_id) and account/PLC, if mapped.  Other charges will be grouped by charge code, and if taxes and discounts are not included in the CLIN, they will be excluded from the file.

2

15

Line Item Type

ID

1/1

M

1 - CLIN/SLIN, 2 - Fee/Charge (Taxes and Allowances are not allowed)

1 or 2

MOCAS Attachment

Line Item Type

The file creation process populates this field according to the WAWF Notes.

All billed charges from Open Billing Detail will be considered as a CLIN (1), other charges as Fee/Charge (2).  If Include Discounts and Taxes in CLIN is not selected, the taxes and discounts will not be included in the file.  If ACRN mapping is used, discounts and taxes will always be included within the CLIN.

3

15

GFE

ID

1/1

N/A

This Field cannot be entered unless the Line Item Type in Field 2 is a 1 (CLIN/SLIN).  Optional even if CLIN/SLIN per telcon with WAWF.

blank

The file creation process does not populate this optional field at this time.

16

1

15

Stock Number

AN

1/25

20

C

If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory.  If Line 15, Field 2 is not a 1, skip this line

MOCAS Attachment

Stock Number

If line 3 is SPL, the file creation process populates this field with NONE if the Line Item Type is CLIN/SLIN and more than one item is grouped in CLIN or there is no PART.nsn_id.  If one item is billed and the PART.nsn_id exists, insert the nsn_id.  If the line item type is CLIN/SLIN and line 3 is SVC, the value will be SERVICES.  The file creation does not populate this field for other line item type of 2, 3, or 4.

2

15

Product Service Type

ID

2/2

C

If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory.  If Line 15, Field 2 is not a 1, skip this line

MOCAS Attachment

Product Service Type

If line 3 is SPL, the file creation process populates this field with MG if the Line Item Type is CLIN/SLIN, or FS if the transaction type is units and a stock number exists for the item billed.  If there is more than one item billed within the CLIN, use MG.  If line 3 is SVC, the value will be SV.  This field will not populate if the line item type is 2, 3, or 4. 

16A

1

15

Description

AN

1/75

60

C

If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory.  If Line 15, Field 2 is not a 1, skip this line

MOCAS Attachment

Description

The file creation process populates this field with Amount Billed for XXXXXX, where XXXXXX is the CLIN entered in the  default CLIN field, the CLIN in Maintain ACRN Bills, or the CLIN in the CLIN Mapping subtask in Maintain Project WAWF Info.  If Line Item Type = 2, 3, or 4, this field will not be populated.  If this is a Units billing, the Description is entered in the Maintain Parts, Services and Goods screens and will be used if only one item is grouped within the CLIN.

If the mapping method is Use ACRN Mapping, the CLIN is populated as the line item in the CTW of Maintain ACRN Bills.  If Default CLIN is used, populate the CLIN in the Default CLIN field in Maintain Project WAWF Information.  If CLIN Mapping is used, populate the CLIN in the CLIN Mapping subtask where projects are linked.

16B

1

15

ACRN

AN

2/2

2

C

This field is optional if the line item type in line 15, field 2 is 1.  If Line 15 is not field 2 is not a 1, skip this line.

proj_acrn_detl

acrn_id

The file creation process populates this field with the ACRN linked to the line item in Maintain ACRN Bills.  This will only be used if Use ACRN Mapping is selected.

Enter the ACRN in the child table window in Maintain ACRN Bills

2

15

SDN

AN

13/15

C

Process does not populate this field

blank

Not populated.

16D

1

15

UID Type

AN

3/5

5

M

16D -16F is considered a loop within loop 15 - Enter UID1, UID2, ESN, GIAI, GRAI, OTHER, or VIN.  (See the WAWF ICD document for definitions of types.)

Join the BILL_EDIT_DETL.item_id to PROJ_WAWF_UID_DETL.wawf_item_id.   If there is a join, pull info for item from PROJ_WAWF_UID_DETL for this loop.  If no join is found, skip 16D.

proj_wawf_uid

wawf_uid_type_cd

Enter the UID Type in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter or selects a drop-down value for the UID Type in the UID Type column in the UID Information group box.

2

15

Issuing Agency Code

AN

1/3

3

C

IAC is required if UID Type is UID1 or UID2.

proj_wawf_uid

wawf_uid_iac_cd

Enter the Issuing Agency Code in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter the Issuing Agency Code in the IAC column of the UID Information group box.  See WAWF Interface Control Document Appendix K for valid codes.

3

15

Enterprise Identifier

AN

5/13

13

C

Enterprise Identifier is required if UID Type is UID1 or UID2.  If EID is entered, IAC is mandatory.

proj_wawf_uid

wawf_uid_eid_cd

Enter the Enterprise Identifier in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter the Enterprise Identifier in the Enterprise Identifier column in the UID Information group box.  See WAWF Interface Control Document Appendix K for valid codes.

4

15

Original Part Number

AN

1/32

32

O

Original Part Number is required if UID Type is UID2 and Batch and Lot Number is not entered.

proj_wawf_uid

wawf_uid_part_id

Enter the Original Part Number in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter the Original Part Number in the Part No. column of the UID Information group box.

5

15

Batch and Lot Number

AN

1/20

O

blank

The file creation process does not populate this optional field at this time.

6

15

Unit Price

N/A

Not Used

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

7

15

Unit of Measure

N/A

Not Used

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

8

15

Miscellaneous

N/A

Not Used

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

9

15

Current Part Number

AN

1/32

O

blank

The file creation process does not populate this optional field at this time.

10

15

Current part Number Cost

R9.2

1/16

C

blank

The file creation process does not populate this optional field at this time.

11

15

Current Part Number Effective Date

N

8/8

C

blank

The file creation process does not populate this optional field at this time.

12

15

Original Manufacturer's Code

AN

1/3

O

blank

The file creation process does not populate this optional field at this time.

13

15

Original Manufacturer's ID

AN

5/13

C

blank

The file creation process does not populate this optional field at this time.

16F

1

15

UID - Unique Identifier

AN

1/78

78

M

16D -16F is considered a loop within loop 15.  The number of UIDs reported must match the quantity reported in Line 17, field 1.

proj_wawf_uid_detl

wawf_uid_cd

Enter the UID - Unique Identifier in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter the UID - Unique Identifier in the Unique Identifier column of the UID Information group box.

2

15

UID - Serial Number

AN

1/30

30

O

proj_wawf_uid_detl

wawf_uid_serial_no

Enter the UID - Serial Number in the UID Information subtask of the Maintain Project WAWF Information screen.

Enter the UID - Serial Number in the UID Serial No column of the UID Information group box.

16G

1

15

ACRN

AN

2/2

2

C

Use this field to report multiple ACRNs per line item.

proj_acrn_detl

acrn_id

The file creation process populates this field with the ACRN linked to the line item in Maintain ACRN Bills.  This will only be used if Use ACRN Mapping is selected.

Enter the ACRN in the child table window in Maintain ACRN Bills

2

15

ACRN Price

R9.2

1/15

C

Use this field to report the ACRN amount for this line item.

Total ACRN price must equal the line item total.

proj_acrn_detl

acrn_cur_alloc_amt

The file creation process populates this field with the computed current ACRN allocation amount linked to the line item in Maintain ACRN Bills.

The current ACRN allocation amount is populated by the Calculate ACRN Bills process.

17

1

15

Quantity Shipped / Invoiced or Provided Information

R8.2

1/8

14,4

C

If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory.  If Line 15, Field 2 is not a 1, skip this line.

No decimals allowed. If line 3 is SVC, enter a 1.

If line 3 is SVC, the value must be 1.  If line 3 is SPL then -  If Combine Units by Transaction CLIN is selected in Maintain Project WAWF Info, the file creation process for units billings populates this field with the number of units entered through the Enter Units Usage screen or the Upload Unit Usage Data screen, Posted via Post Unit Usage and Calculated through the Calculate Billings process.  If Map Units by Account is selected in Maintain Project WAWF Info, the billed units will be combined with other billed amounts and the file creation process populates this field with a 1.  For non unit billings where the Line Item Type = 1, the file creation process populates this field with a 1.  For non unit billings where the Line Item Type is other than 1, the file creation process does not populate this field.

No decimals will be allowed for MOCAS.  If units are entered that are fractional, they will be rounded.

2

15

Ship Advice Code

ID

1/1

O

blank

The file creation process does not populate this optional field at this time.

3

15

Actual Quantity

N

1/8

C

If the Line Item number 15 is Zero Lots and the document contains MILSTRIPs, UIDs, Pack Data, or the pack Later Indicator is set to Y, this field is mandatory.  Actual Quantity cannot be negative and if no Quantity is sent, this field should be zero or blank.

blank

The file creation process does not populate this optional field at this time.

18

1

15

Unit of Measure Code

AN

2/2

3

C

If the Line Item Type in Line Number 15, Field 2, is 1, this Field is mandatory.  If Line 15, Field 2 is not a 1, skip this line

If line 3 is SVC, enter LO.

If line 3 is SVC, then the value is LO.  If line 3 is SPL, the Unit of Measure Code will be populated during file creation for a Units billing with the value linked to an item in the Maintain Parts, Services or Goods screens.  For non-units billings or multiple items linked to one CLIN, the file creation process will populate this field with EA if the Line Item Type = 1. If the Line Item Type is 2, 3, or 4, the file creation process will not populate the Unit of Measure Code.

19

1

15

Unit Price

R9.6

1/15

14,4

M

If the Line Item Type in Line Number 15, Field 2, is 1, then this is the Unit Price.  If the Line Item Type in Line Number 15, Field 2, is 2, 3, or 4, this is the amount of the Fee, Allowance, or Tax.  

if Line Item Type is 2, then the field size is 11,2.

mu_bill_amt

If line 3 is SVC, the unit price is the total amount billed for the CLIN.  If line 3 is SPL - If the unit mapping is Combine Units by Transaction CLIN used with ACRN or CLIN Mapping, the unit price will be the total amount billed or current ACRN allocation amount (could include taxes, discounts, over ceiling, retainage,  other costs, etc) divided by the billed quantity (or 1 if there are not billed units).  If the unit mapping is Map Units by Account used with ACRN or CLIN Mapping, the unit price will be the total billed for the CLIN.  If the line item type is 2, the unit price will be the total of the other charges, discounts, or taxes. 

20

1

Issue By DoDAAC

AN

6/6

6

O

proj_wawf_info

wawf_issue_id

Enter the Issue By DoDAAC in the DoDAACs group box of the Maintain Project WAWF Information screen.

The Issue By DoDAAC is entered in the Issued By field in the DoDAACs group box.

21A

1

ARP - Alternate Release Procedure

ID

1/1

1

O

Enter a capitalized Y for Yes, or N for No. If left blank, will default to N.

proj_wawf_info

wawf_arp_fl

The ARP - Alternate Release Procedure checkbox is located in the COMBO subtask of the Maintain Project WAWF Information screen.

The ARP - Alternate Release Procedure checkbox is located in the COMBO subtask.

2

COC - Certificate of Conformance

ID

1/1

1

O

Enter a capitalized Y for Yes, or N for No. If left blank, will default to N.

proj_wawf_info

wawf_cert_fl

The COC - Certificate of Conformance checkbox is located in the COMBO subtask of the Maintain Project WAWF Information screen.

The COC - Certificate of Conformance checkbox is located in the COMBO subtask.

3

Construction Certificate

ID

N/A

N/A

Not used.

blank

The WAWF process does not use this field at this time.  The file creation process does not populate this field.

23

1

Initiator Comments

AN

1/80

254

C

Must be entered if there is a previously submitted final Invoice against Contract Number and Delivery Order.

bill_edit_invc_hdr

bill_desc

Enter Initiator Comments in the Header subtask of the Edit Standard Bills screen.

Initiator Comments are entered in the Bill Heading field of Edit Standard Bills and must be entered if there was a final invoice previously submitted for the contract number and delivery order.

25

1

Attachment Indicator

ID

1/1

M

Enter a capitalized Y for Yes, or N for No.

If wawf_attachment is null, insert N, otherwise insert Y.

The file creation process populates the Attachment Indicator  field with a "Y" when there is an attachment, or an "N" when there is not an attachment.

Enter a file attachment name or select to use the invoice ID as the attachment name in the COMBO

26

1

Attachment Files

ID

1/100

100

C

If the Attachment in Line Number 25, Field 1, is Y, this Field is mandatory. This Field will contain the name of the file to be attached to the document.

Include only the file name, not the path.

proj_wawf_info

wawf_attachment

The file creation will use the attachment file name that the user entered in the subtask of the invoice type or we will use the invoice id if that option is selected.

The file creation will use the attachment file name that the user entered in the COMBO subtask or the invoice ID if that option is selected.

28

1

28

Tag Type

AN

4/4

4

O

Enter RFID Tag Data.  Must be 16, 24, 32, or 64 characters.  Characters allowed will be numerals 0-9 and letters A-F.

If more than one row is entered in proj_wawf_info, the additional lines should identified as 28A, 28B, etc.

proj_wawf_rfid

wawf_rfid_tag_cd

Enter the Tag Type in the RFID Information subtask of the Maintain Project WAWF Information screen.

Enter the Tag Type in the Tag Type column of the RFID Information group box.

2

28

Tag ID

ID

16/64

64

O

Enter RFID Tag Data.

If RFID is not reported in line 28, field 1 enter NONE here. 

proj_wawf_rfid

wawf_rfid_tag_id

Enter the Tag ID in the RFID Information subtask of the Maintain Project WAWF Information screen.

Enter the Tag ID in the Tag ID column of the RFID Information group box.

29

1

29

CLIN

AN

4/6

6

C

Line 29 is mandatory if Line 28 is reported.

Line 29 and 30 are a loop.

All CLINs reported in the file must be reported in this field. 

2

29

Quantity

R8.2

1/11

14,4

C

The number of UIDs reported must match the quantity reported here.

The quantity reported for each CLIN must be reported in this field.

30

1

29

UID - Unique Identifier

AN

1/78

78

C

The Unique Identifier that ensures uniqueness of items that are listed in the DoD UID Registry.  The number of UIDs reported must match the quantity reported in Line 29, Field 2.

proj_wawf_uid_detl

wawf_uid_cd

All items that reported UIDs in Line 16D-16F will be reported here directly below the item to which the UID relates.

SEPARATOR OR END

1

Separator or End

ID

5/11

M

Use =SEPARATOR= to signal that there are more documents in the file. Use =END= to signal that this is the end of the file.

=SEPARATOR= or =END=

default

The file creation process enters Separator or End  to indicate that there is at least one additional document following or that this is the end of the last document, respectively.