The Standard Billing Journal contains project billings computed and updated in the Edit Standard Bills screen (Projects\Transactions\Billing). Use this screen to post invoices with a status of "Selected." The journal debits the billed receivable that has been assigned in the project's project account group. Unbilled amounts are posted to the unbilled receivable account that has been identified in the project’s project account group.
If discounts have been taken, these amounts are posted and shipping charges and sales tax are accrued.
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Note: When you post a bill in a currency other than your company's functional currency, the system stores information about both currencies in AR_HDR_HS. If your billing currency changes during the life of the project, you should use the Update Billing Currency Amounts toolkit. |
You can print and post the Standard Billing Journal to the ledger as many times as necessary during an accounting subperiod. Failure to post the Standard Product Billing Journal may result in an overstatement of your unbilled receivables and an understatement of billed receivables. You can print the Journal without posting to the General Ledger. However, you must print the journal before posting.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use these options to select the fiscal year, period and subperiod in which you want to post invoices. Invoices marked "Selected" will be posted.
You can limit the invoices to post by billing cycle and billing user groups in this block.
Accounting Period
This non-editable field contains a value of "One." Only this option is available because you can only post to one period at a time.
Enter, or use Lookup to select, a fiscal year to which you want to post the bills. The fiscal year selected must be open.
Period *
Enter, or use Lookup to select, a period to which you want to post the bills. The period selected must be open.
Subpd *
Enter, or use Lookup to select, a subperiod to which you want to post the bills. The subperiod selected must be open.
This non-editable field displays the subperiod ending date entered in the Subpd field.
Projects *
Use this drop-down box to select the range option for this process. The following options are available:
All - Select this option to include all available projects. The Start and End fields are disabled for this option.
One - Select this option to include only one project. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of projects. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the projects from the beginning of the available projects to a specific project in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the projects from a specific project to the end of all the available projects. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting project for the range to include. You must enter a value if you selected "Range," "One," or "To End." If you select "All" or "From Beginning" in the Projects Option field, this field will be inactive.
Enter, or use Lookup to select, the ending project for the range to include. You must enter a value in this field if you selected "Range" or "From Beginning." If you select "All," "One," or "To End" in the Projects Option field, this field will be inactive.
Billing Cycles *
Use this drop-down box to select the range option for the process. The following options are available:
All - Select this option to include all available billing cycles. The Start and End fields are disabled for this option.
One - Select this option to include only one billing cycle. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of billing cycles. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the billing cycles from the beginning of the available billing cycles to a specific billing cycle in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the billing cycles from a specific billing cycle to the end of all the available billing cycles. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting billing cycles for the range to include in this process. You must enter a value if you selected "Range," "One," or "To End." If you select "All" or "From Beginning" in the Billing Cycles Option field, this field will be inactive.
Enter, or use Lookup to select, the ending billing cycle for the range to include in this process. You must enter a value in this field if you selected "Range" or "From Beginning." If you select "All," "One," or "To End" in the Billing Cycles Option field, this field will be inactive.
Bill User Groups *
Use this drop-down box to select the range option for the process. The following options are available:
All - Select this option to include all available billing user groups. The Start and End fields are disabled for this option.
One - Select this option to include only one billing user group. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of billing user groups. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the billing user groups from the beginning of the available billing user groups to a specific billing user group in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the billing user groups from a specific billing user group to the end of all the available billing user groups. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting billing user groups for the range to include in this process. You must enter a value if you selected "Range," "One," or "To End." If you select "All" or "From Beginning" in the Bill User Groups Option field, this field will be inactive.
Enter, or use Lookup to select, the ending billing user groups for the range to include in this process. You must enter a value in this field if you selected "Range" or "From Beginning." If you select "All," "One," or "To End" in the Bill User Groups Option field, this field will be inactive.
* A red asterisk denotes a required field.
Changes to this screen update the following tables:
AR_DETL_HS
AR_HDR_HS
BILL_INVC_HDR_HS
BILLING_DETL_HS
BILLING_SUM
FS_SUM
GL_DETL
GL_POST_SUM
PROJ_ACRN_DETL (Optional)
PROJ_BILL_ACRN (Optional)
PROJ_BILL_HS
REF_SUM (Optional)
