Use this screen to create export files for your EDI billing transmissions. You can use EDI translation software selected by your company to map these files to a transaction set and transmit them electronically to your customers. You can create files for a range of customers and projects. Separate files, representing EDI envelopes, will be created for each customer. Each file can contain multiple projects of the same invoice type for the same customer. You can designate whether the files are test transmissions or production invoices submitted for payment. You can also select the path to which the files will be exported.
Execute this process after you have calculated and, if necessary, edited your bills. The bills must be unposted and be designated with a "Selected" status. You also must have set up the Billing EDI Settings screen (Administration\Configure\Projects) and the Maintain Project EDI Information screen for projects for which you want to create files.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this group box to select ranges for the projects and customers for which you want to create EDI billing files.
A separate file, which represents a transmission envelope, will be created for each customer for the projects and invoice type selected. Each envelope can contain multiple invoices for the same customer for a given invoice type.
Customers
Use this drop-down box to select the range of customers for which you want to create EDI files. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting value for the range of customers to include. If you select "All" or "From Beginning" in the Option field, this field will be disabled. If you select "One," "Range," or "To End," you must enter a value in this field.
Enter, or use Lookup to select, the ending value for the range of customers to include. If you select "All," "One," or "To End" in the Option field, this field will be disabled. If you select "Range" or "From Beginning" you must enter a value in this field.
Projects
Use this drop-down box to select the range of projects for which you want to create EDI files. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting value for the range of projects to include. If you select "All" or "From Beginning" in the Option field, this field will be disabled. If you select "One," "Range," or "To End," you must enter a value in this field.
Enter, or use Lookup to select, the ending value for the range of projects to include. If you select "All," "One," or "To End" in the Option field, this field will be disabled. If you select "Range" or "From Beginning" you must enter a value in this field.
Use the fields in this block to identify the type of invoices, the data type, and the output path for the files to be created.
Use the radio buttons in this group box to select the invoice types for which you want to create files. Files will be created only for the range of customers and projects that have been entered in the Maintain Project EDI Information screen with the invoice type selected.
Select this radio button to create files for commercial invoice types.
Select this radio button to create files for Form 1034 invoices.
Select this radio button to create files for progress payment invoice types.
Use the radio buttons in this group box to select the type of data contained in the export file, production or test.
This designation appears in the file header to indicate to your customers whether the file is a test transmission or an actual invoice submitted for payment. In a typical EDI arrangement, your customer may want an initial period in which invoices are submitted parallel using both electronic transmissions and hard copies.
|
|
Note: All files created for a given customer/project/invoice type range will include the same data indicator. |
Select this radio button to include production data in the export file.
Select this radio button to include test data in the export file.
Use the field in this group box to enter the output path where you would like your file to be stored.
Enter the location where you want to store the files.
* A red asterisk denotes a required field.
Changes to this screen updates the PROJ_EDI_INFO (Project EDI Information) table.
