The Customer Product Journal contains product billings entered in the Enter Customer Product Bills screen (Projects\Transactions\Billing). Use this screen to post invoices with a status of "Selected." The journal debits the billed receivable account that is set up in the default subtask for this customer or the default billed receivable account in the A/R Settings screen (Adminstration\Configure\Accounting). The system posts any sales tax that should be accrued or any other miscellaneous charges.
You can print and post the Customer Product Billing Journal to the ledger as many times as necessary during an accounting subperiod. Failure to post the Customer Product Billing Journal may result in an understatement of your revenue and billed receivables. You can print the Journal without posting to the General Ledger. However, you must print the journal before posting.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to select the period to which you want to post the bill. You can also limit the bills that will be posted by selecting specific invoices or customers to post.
Accounting Period
This non-editable field displays "One," because you can post bills to only one period at a time.
Enter, or use the Lookup to select, the fiscal year to which you want to post invoices.
Period *
Enter, or use Lookup to select, the period to which you want to post invoices.
Subpd *
Enter, or use Lookup to select, the subperiod to which you want to post invoices.
This non-editable field displays the ending date of this subperiod.
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Note: Open Customer Product Bills are stored in the CUST_PROD_INVC_HDR and CUST_PROD_INVC_LN tables. These tables do not store open invoices by fiscal year, period and subperiod. When the posting program is executed, it looks only for a status of "Selected" and posts these invoices to the fiscal year, period and subperiod selected in this screen. Therefore, you should verify the status of invoices before posting them to the General Ledger. |
Select the manner in which you want to group invoices to be posted. Options are:
Customer - Select this option to post a range of invoices based on the Customer ID.
Invoice Number - Select this option to post a range of invoices based on invoice number.
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the starting value for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive. If you select "One," "Range," or "To End," you must enter a value in this field.
Enter, or use Lookup to select, the ending value for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive. If you select "Range" or "From Beginning" you must enter a value in this field.
* A red asterisk denotes a required field.
The following are posted as part of the Customer Product Bills posting:
Receivable - The program looks to the CUST_DFLT_ACCT tables for the account/org/ref1/ref2 with a transaction type of "R." If no accounts are found, the program looks to the AR_DFLT_ACCT table for the default receivable account. The Invoice Amount net of sales tax and shipping is posted as the billed receivable for invoices with a status of "Selected."
Sales - The program looks to the CUST_DFLT_ACCT tables for the account/org/ref1/ref2 with a transaction type of "S." If no accounts are found, the program looks to the AR_DFLT_ACCT table for the default sales account.
Sales tax - The program looks to the SALES_TX_ACCT table for the account/org/ref1/ref2 for each sales tax code. Account/orgs used in the posting of sales tax are determined for each sales tax code. So if sales tax is accrued to multiple sales tax codes, multiple account/orgs will be updated with sales tax amounts.
Shipping - The program looks to the AR_DFLT_ACCT table for the default accounts identified for shipping and handling charges. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, shipping charges are not stored by Customer.
Discounts - The program looks to the AR_DFLT_ACCT table for the default accounts identified for discounts offered. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, discount amounts are not stored by Customer.
The final step in the Post Customer Product Bills screen is to calculate and store the available terms discount. This is different from the volume or good customer discount posted above because the customer receives this discount if he pays the invoice promptly. However, since it is not known whether the customer will make this payment in time to take advantage of the discount, only an informational entry is made. The system multiplies the invoice amount by the terms discount to arrive at the customer's discount amount. This amount is posted to the AR_HDR_HS table as a memo entry. If the discount is taken, it is reflected as part of the entry to Cash Receipts. The posting of Cash Receipts updates the AR_HDR_HS with the discount taken, thus providing you with a complete history by Customer of discounts offered and discounts taken.
Changes to this screen update the following tables:
AR_DETL_HS (Accounts Receivable Detail History)
AR_HDR_HS (Accounts Receivable Header History)
CUST_PROD_HR_HS (Customer Product Header history)
CUST_PROD_LN_HS (Customer Product Line History)
FS_SUM (Financial Statement Summary)
GL_DETL (General Ledger Detail)
GL_POST_SUM (General Ledger Posting Summary)
REF_SUM (optional) (Reference Summary)
