Use this subtask's "drill-down" feature to review and edit the individual transactions that compose the billing lines. This screen is available when you highlight Line 10 of the form 1443 on the main screen.
After you edit the billing lines, incorporate the changes into the bill by using the Recalculate pushbutton. This process brings the changes into the main screen and changes the affected bill lines.
You can edit the Billing Amount, Write Off Amount, Hold Amount, Write Off Description, and Hold Reason Description fields.
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Warning: Exercise caution when changing the Billing Amount field. If you change billing amounts here, the inception-to-date incurred costs will not match billed amounts. The best method of correcting billing amounts is to adjust the transaction in the original source journal. |
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Note: You cannot edit the Write Off Amount and Hold Amount fields of subcontractor delivery invoices included on Line 10. Because this transaction is obtained from the Subcontractor Progress Payments screen (Projects\Configure\Billing History), it is not possible to distinguish a partial transaction. If you need to place a subcontractor transaction for Line 10 "On Hold," you can accomplish this by changing the Accepted field in the Subcontractor Progress Payments screen. If a subcontractor invoice in the Subcontractor Progress Payments screen does not contain a "Y" in the Accepted field, it will be excluded from billing calculations. |
Use this subtask after you have calculated the bill and before you have printed or posted the bill.
Use the fields in this group box to view the amounts from Line 10 on the main screen.
This non-editable field displays the current billable amount from the Open Billing Detail (Projects\Maintain\Billing) or Subcontractor Progress Payments (Projects\Configure\Billing History) screens. Note that the progress payment bills always print inception-to-date amounts.
This non-editable field displays the ITD amount from the previous bill for this bill line. The Posted Progress Billing Detail screen is the source for this field.
This non-editable field is the sum of the Current and Previous billable lines.
Use the fields in this table window to view the details of the transactions that make up the amount on Line 10 of Government Form 1443.
This non-editable field displays the project to which the transaction was posted.
This non-editable field displays the account to which the transaction was posted.
This non-editable field displays the organization to which the transaction was posted.
This non-editable field displays the reference number 1 to which the transaction was posted, if applicable.
This non-editable field displays the reference number 2 to which the transaction was posted, if applicable.
This non-editable fields displays the fiscal year to which the transaction was posted.
This non-editable field displays the period to which the transaction was posted.
This non-editable field displays the subperiod to which the transaction was posted.
This non-editable field displays the type of transaction. The type will either be "B" (Burden transactions), "COM" (Cost of Money transactions), or "C" (Cost transactions).
This non-editable field displays the pool number that burdened the transaction. It is applicable only to transaction lines with "B" and "COM" types.
This non-editable field displays the amount of the transaction that was posted.
This field displays the amount of the transaction that is billable.
The system initially calculates the billing amount as equal to the transaction amount. You can change the amount in this field. However, the best way to make changes to the billing amounts is by adjusting the transaction in the original source journal.
This field displays costs that were previously placed on hold and now have been determined to be unbillable at any time. This field can be edited.
Changes to this field automatically update the Billing Amount field. If this bill is recalculated, the write-off amount will be reset. If the bill is posted with an amount in this field, the amount will be permanently written off.
This field displays the portion of the Transaction Amount that was placed on hold and excluded from the bill. This field can be edited.
Changes to this field automatically update the Billing Amount field. Once an amount is placed in this field, you must manually edit the Billing Amount field to include the amount on the bill. If you recalculate the bill the amount in this field will remain on hold.
Partial Transaction Previously Billed
This non-editable field displays the billing history amount for previously billed transactions.
This non-editable field displays the ID type, either "Employee" or "Vendor," for labor transactions.
This non-editable field displays the employee or vendor ID for those transactions with an ID Type.
This non-editable field displays the full employee or vendor name for the selected ID.
This non-editable field displays the Project Labor Category (PLC) of the transaction.
This non-editable field displays the description of the PLC used in this transaction.
This non-editable field displays the voucher number, if the transaction was entered in the Enter A/P Vouchers (Accounting\Transactions\Vouchers) or Enter PO Vouchers screens (Accounting\Transactions\Vouchers).
This non-editable field displays the invoice number if the transaction was entered in the Enter A/P Vouchers (Accounting\Transactions\Vouchers) or Enter PO Vouchers screens (Accounting\Transactions\Vouchers).
This non-editable field displays the timesheet date of the transaction.
Use this field to enter general comments on the transaction.
This non-editable field displays the journal that was used to enter and post the transaction.
This non-editable field displays the source of the transaction, either "System" or "User."
Use this field to enter the reason that any amounts have been written off.
Use this field to enter the reason that any amounts have been placed on hold.
This non-editable field displays the GLC (General Labor Category) assigned to the employee on this transaction.
This non-editable field displays the description of the GLC assigned to the employee on this transaction.
This non-editable field displays the cash receipt number assigned when the transaction was posted in the Enter Cash Receipts screen (Accounting\Transactions\Cash Receipts).
This non-editable field displays the description of the transaction as it was entered.
Use this pushbutton to recalculate the bill if you have edited the Billing Amount, Write Off Amount, or Hold Amount fields. This action changes the bill line and incorporates your edits into the bill by changing the lines that have been affected.
