Note: Depending on the billing and payment status of the selected invoice, certain fields may be non-editable and/or the screen appearance may be different.
Use this subtask to review or edit billing transactions that occur in a currency other than your company's functional currency. You can select the transaction currency of the bill, select the rate group and rate date for the bill, and select an option to freeze the conversion rate in this screen.
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Note: Depending on the billing and payment status of the selected invoice, certain fields may be non-editable and/or the screen appearance may be different. |
Use this subtask before entering the billing lines in the table window in the Billing Detail tab.
Use the fields in this block to select a transaction currency for the bill. You can freeze the conversion rate and select rate groups and dates.
Enter, or use Lookup to select, the transaction currency for this voucher. This is the currency you will use to print your invoice.
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Note: Changing the billing currency for a project that has previous billings will result in incorrect cumulative billing figures. |
Enter, or use Lookup to select, a rate group for this transaction. Rate groups are assigned in the Maintain Exchange Rate Groups screen. For those transactions entered without a rate group (the transaction and functional currency are the same), this field will populate with the default rate group from the Multicurrency Settings screen.
Use the fields in this group box to select the rate date and the freeze rate option. You can also review the conversion rates.
The system will use the date of the invoice to determine the exchange rate when exchange rates are tracked by date. The system will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will be included only if the Use period rate, if available checkbox has been selected in the Multicurrency Settings screen.)
If your currency exchange rates are tracked by period, the transaction rate used for this billing to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This field is editable and if changes are made to this date, the Billing to Func or Func to Euro and Euro to Func fields will default to "0."
This field mimics the Billing to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field will be the product of the Billing to Euro and Euro to Func fields. The fraction that is displayed to the right of the Billing to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to freeze the original exchange rate used for the transaction. You should select this checkbox if you do not want an unrealized gain or loss to be computed for this outstanding receivable.
Enabling this checkbox will prevent the Update Open A/R Exchange Rates process from inserting the most current exchange rate into the record for this transaction in the Accounts Receivable history tables. This process updates the open Accounts Receivable tables with the most current exchange rates to allow for the calculation of unrealized gains and losses.
The Compute/Post Unrealized Gains/Losses process computes gains and losses based on the rates inserted into the Accounts Receivable history tables during the Update Open A/R Exchange Rates process.
Selecting this checkbox will not prevent the calculation of realized gains and losses.
Trans to Func or Billing to Euro
For those transactions that involve countries that participate with the Euro, this field will be titled Billing to Euro and will display the rate for the invoice to Euro currency. This field will appear as Billing to Func if non-Euro currencies are being exchanged.
For those transactions that involve countries that participate with the Euro, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will appear as N/A if non-Euro currencies are being exchanged.
Select this pushbutton to refresh the rate fields with current exchange rate information.
* A red asterisk denotes a required field.
Changes to this screen update the PROJ_PROD_INVC_HDR (Project Product Invoice Header) screen.
