Customs Info

The fields on this screen are not required.  If the invoice is not VAT taxable, you do not need to populate any of the fields in this screen.  

If the invoice is VAT taxable, you can use the fields in this screen to provide the data that is required in value-added tax reporting.

This non-editable field displays the VAT registration number of the customer entered in the main screen. To modify the VAT registration for this customer, use the VAT Info subtask of the Customers screen (Accounting\Maintain\Customers).

Enter, or use Calendar Lookup to select, the tax date applicable for this invoice.  The invoice date from the main screen defaults into this field.

This non-editable field displays the tax location of the customer entered in the main screen. To modify the tax location for this customer, use the VAT Info subtask of the Customers screen (Accounting\Maintain\Customers).

Enter, or use Lookup to select, the receiving country for the selected invoice. The countries available are those saved in the EU Countries screen.

Enter, or use Lookup to select, the traffic direction for the selected invoice.  The directions available are those saved in the Customs Traffic Direction Codes screen.

Enter any permit or license for the selected invoice.

If this invoice requires an intrastat reference, enter the number here. Intrastat declarations are required for goods and services sold between European Union countries. These reference numbers help to keep statistical records of the importing and exporting of each EU country.

Enter, or use Lookup to select, the delivery terms for this invoice. The items available for selection are those saved in the Shipping Methods screen.

Enter, or use Lookup to select, the mode of transportation for this invoice.

This code identifies the type of transportation used to deliver the item to its destination. The items available for selection are those entered in the EU Mode of Transportation screen.

Nine codes are defined for VAT certification in the United Kingdom:

1 - Sea

2 - Rail Transport

3 - Road Transport

4 - Air Transport

5 - Postal

6 - Not Allocated

7 - Fixed (Installations)

8 - Inland Waterway - (noncreditable in the UK)

9 - Own Propulsion

Enter, or use Calendar Lookup to select, the supply date for this invoice. The invoice date will default into this field.

For most United States operations, the supply date is not used. Only the date of invoice (which is equal to the date of value of the shipment) is used for calculating the shipment value (via currency exchange rates).

For European and other overseas operations, the supply date is the same as the date of merchandise arrival and is used for the calculation of the value of the shipment (via currency exchange rates).

Enter, or use Lookup to select, the traffic direction for the selected invoice. The directions available are those saved in the Customs Traffic Direction Codes screen.

Enter, or use Lookup to select, a ship-from country.

Enter the weight of one item in the selected invoice. You can place one digit to the right of the decimal separator.

Enter the unit of measurement for the Mass field. Use abbreviations such as Kg, Lb, etc.

Enter, or use Lookup to select, the country of origin for the selected invoice. The countries available are those saved in the EU Countries screen.

Enter, or use Lookup to select, the NOTC (Nature of Transaction Code) for the selected invoice. The NOTCs available are those saved in the EU Nature of Transaction Codes (NOTC) screen.

Enter, or use Lookup to select, the EC commodity code for the selected invoice. The only commodity codes available for lookup are those saved in the EU Commodity Codes screen. The field to the right displays the commodity name.

Note: These commodity codes are different than those in Costpoint Purchasing. These codes are a listing of "Harmonized Descriptions and Coding" defined by the Custom Cooperation Council in Brussels. They codes were adopted by the United States in 1989 and are nearly identical in all countries. Please check the requirements of the countries to which you are selling.

Enter the number of supplementary units for the selected invoice. Supplementary units are required where a second quantity is indicated based on the Intrastat Reference field.

Enter, or use Lookup to select, the code for correcting a previously recorded transaction. For example, an omission in a previous month could be added into the current month with the correction code of "4."

Enter the value of the shipment in this field.

Select "G" (Goods) or "S" (Services) from the drop-down box to describe the shipment.