Use this screen to enter data that will be used in your EDI billing export files when they are created. This screen will be required if you are using the EDI billing feature. All EDI billing files use the data entered in the Sender Information block to identify your company to your trading partners. The Invoicing System Codes are used as defaults to comply with various transaction set standards. You can override these codes on an individual project basis in the Maintain Project EDI Information screen.
Initialize this screen first as part of your EDI implementation process. Change this screen only if one of the variables changes.
What must I do before establishing EDI Bills?
You must set up the Project Billing Information screen (Projects\Maintain\Billing) before you can transmit an EDI billing. You must also calculate bills and set their status to "Selected" before you can transmit them.
What types of bills can be transferred using EDI?
You can transmit standard bills and progress payment bills using the EDI billing feature.
You cannot use the EDI feature to transmit manual bills, customer product bills, project product bills, and milestone/percent complete bills.
Use the fields in this block to enter the Contractor and Government Entity (CAGE) code and Data Universal Numbering System (DUNS) number. You must enter this information before creating any EDI files. The government will reject files that do not contain this information.
Enter your company's CAGE code, up to 15 alphanumeric characters.
The billing export files use this data to identify your company to your trading partners. The government requires this information in invoice files sent to them.
DUNS No. *
Enter your company's DUNS number, up to 15 alphanumeric characters.
The billing export files use this data to identify your company to your trading partners.
Use the fields in this block to enter defaults that will expedite the setup of the Maintain Project EDI Information screen. As an alternative, you can leave these fields blank and enter the values for these fields in the Maintain Project EDI Information screen.
Enter the Contract Administrative Officer (CAO) code, up to 20 alphanumeric characters.
The CAO code is used in the export files of various government-type invoices. This field will serve as the default for each project that uses a CAO code. You can override this code on an individual project basis in the Maintain Project EDI Information screen.
Enter the buying organization code, up to 20 alphanumeric characters.
The buying organization code is used to export government-type invoices. This field will serve as the default for each project that uses a buying organization code. You can override this code on an individual project basis in the Maintain Project EDI Information screen.
Enter the payment office code, up to 20 alphanumeric characters.
The payment office code is used to export government-type invoices. This field will serve as the default for each project that uses a payment office code. You can override this code on an individual project basis in the Maintain Project EDI Information screen.
Enter the ship to code, up to 20 alphanumeric characters.
The ship to code is used to export government-type invoices. This field will serve as the default for each project that uses a ship to code. You can override this code on an individual project basis in the Maintain Project EDI Information screen.
* A red asterisk denotes a required field.
Changes to this screen update the BILL_EDI_SETTINGS table.