Use this screen to set up all the valid billing cycles. You must set up this screen only if you selected the Use Billing Cycles checkbox in the Billing Settings screen. You can use billing cycles to save time by calculating billings only for the cycle in which you are working. Bills can be calculated, printed, and posted by billing cycle. Billing cycles are most helpful when you are working with projects that must be billed at specific times during the month.
Set up this screen before setting up the Project Billing Information screen (Projects\Maintain\Billing). You must enter a billing cycle in the Project Billing Information screen if you have selected the Use Billing Cycles checkbox in the Billing Settings screen.
Only billing cycles that have been previously set up in this screen will be valid in the Project Billing Information screen.
Why should I use billing cycles?
Use billing cycles if you have bills that need to be produced at specific times during the month. You can calculate, print, and post bills by billing cycle. The use of billing cycles cuts down on the processing time needed to produce bills.
Use the fields in this table window to initialize billing cycles.
Cycle *
Enter a code that will be easily recognized by the person responsible for calculating bills. Alphabetic codes are generally better than numeric codes for relaying meaning. For example, use the term "Month" for monthly billings instead of "0001."
Enter a short description of up to 30 alphanumeric characters to describe the cycle code.
Enter the number of months for this billing cycle. The number of months entered here controls the length of time for which the billing cycle is valid.
Use this field only if you are using Sales Order Entry. Recurring bills, which can be generated in Sales Order Entry, are linked to a billing cycle in the Create Invoices screen.
* A red asterisk denotes a required field.
Changes to this screen update the BILL_CYCLE (Billing Cycles) table.