Use this screen to print the Cash Receipts Edit Report, which is an integral part of the system audit trail and should be printed before posting data from the Enter Cash Receipts screen (Accounting\Transaction\Cash Receipts) to the General Ledger.
Although you are not required to print this report before posting cash receipts, we advise that you print this report to review and correct unposted cash receipts. You can print the Cash Receipts Edit Report without posting cash receipts to the General Ledger.
The Print Cash Receipts Edit Report consists of three blocks that can be used as follows:
Use the Identification block to enter a parameter ID and description.
Use the Selection Ranges block to specify the selection ranges for the following: cash receipts, entry user, pay currency, fiscal year, and subperiod.
Use the Options block to tailor the appearance of your report.
You should print the Cash Receipts Edit Report before posting cash receipts to the General Ledger.
Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.
When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Cash Receipts
Enter, or use the drop-down box to select, the range of cash receipt numbers that you want printed on the report.
Options are "All," "One," "Range," "Beginning From," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting cash receipt number for the range you want to include.
If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter, or use Lookup to select, the ending cash receipt number for the range you want to include.
If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Entry User
Use this drop-down box to select the range of entry users whose cash receipts you need printed on the report. This will allow you to limit the report to cash receipts entered by a specific user. Options are "All," "One," "Range," "Beginning From," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting entry user ID for the range you want to include.
If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter, or use Lookup to select, the ending entry user ID for the range you want to include.
If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Pay Currency
Use this drop-down box to select the range of pay currencies you need printed on the report. The pay currency is the currency in which the cash receipt was recorded.
Options are "All," "One," "Range," "Beginning From," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting currency for the range you want to include.
If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter, or use Lookup to select, the ending currency for the range you want to include.
If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Fiscal Year
This non-editable field displays a value of "one".
Enter, or use Lookup to select, the fiscal year of the report.
The fiscal year you enter will limit the cash receipts listed to those that were entered and posted within the selected fiscal year.
Subpd
Use this drop-down box to select the range of periods that you want printed on the report.
The period and subperiod you enter will limit the cash receipts listed to those that were entered and posted within the selected period and subperiod.
Options are "All," "One," "Range," "Beginning From," and "To End." The default for this field is "All."
Enter the starting period to be included in the report or use Lookup to select a period. If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter the starting subperiod to be included in the report or use Lookup to select a subperiod. If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Once you have entered supberiod numbers, the ending dates (including the month, day, and year) of the selected subperiods will display to the right of the subperiod fields. These fields are non-editable.
This non-editable field displays the ending date.
Enter the ending period to be included in the report or use Lookup to select a period. If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Enter the ending subperiod to be included in the report or use Lookup to select a subperiod. If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Once you have entered subperiod numbers, the ending dates (including month day and year) of the selected subperiods are displayed to the right of the subperiod fields. These fields cannot be edited.
This non-editable field displays the ending date.
Select this checkbox to print reference numbers on the report.
Reference numbers can be used in data entry to allow the user more detailed entry than a project/account/organization can provide.
Select this checkbox to print account names on the report.
The Cash Receipts Edit report prints both the debit and credit accounts used in a cash receipt entry. Although the transaction description for each line on the cash receipt will also print, it may be helpful to have the account names appear on the report to ensure that the proper accounts were used.
Select this checkbox if you want a page break after each cash receipt.
Select this checkbox to insert a page break after each period.
Select this checkbox to insert a page break after each subperiod.
Hint: The report parameters specified can be optionally saved for future use. To save the selected report parameters, select the Save button on the toolbar after you have entered your report selections. Enter an appropriate ID and description for the report and select the OK pushbutton to save. Stored report parameters are especially useful if you run reports through Process Manager.
This screen accesses the CASH_RECPT_HDR (Cash Receipt Header) and the CASH_RECPT_TRN (Cash Receipt Transaction) tables.
* A red asterisk denotes a required field.