Use this screen to print the Cash Receipts Journal and post it to the General Ledger. The Cash Receipts Journal is an integral part of the system audit trail, and therefore must be printed before data in the Cash Receipts Transaction Table can be posted. You can, however, print the Cash Receipts Journal without posting it to the Ledger. Cash transfers are also printed and posted as part of this journal.
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Note: The system will post cash receipts to the Open Billing Detail table provided that the account charged has a function code of "Labor" or "Non-Labor" in the Project Account Group. |
This screen consists of two blocks that can be used as follows:
Use the Identification block to enter a parameter ID and description for the process.
Use the Selection Ranges block to specify the fiscal year, period, and subperiod in which you wish to post the Cash Receipts Journal to the General Ledger.
You can print and post the Cash Receipts Journal any number of times during the month after entering cash receipts and cash transfers. You can print the Cash Receipts Journal, post a previously printed journal, or print and immediately post the Cash Receipts Journal.
When posting the Cash Receipts Journal, you must first print the Journal during the same session. You must also keep your posting selection criteria consistent with the selections you made to print the journal.
If you exit from the screen, or if your selections change, you must reprint the Cash Receipts Journal based on the new criteria before you can post. You cannot close the accounting period until you post all cash receipts transactions.
Yes, Costpoint will check all transaction journals to ensure they are posted before closing the accounting period. The only journals that are not checked are the following: billing, payroll, and revenue.
Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.
When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to specify the fiscal year and period to which you want to post.
Period to Post
Only cash receipts entered within the "Period to Post" Fiscal Year/Period/Subperiod will be included.
Enter the range of subperiods you want to print and/or post or select one from the drop-down box. Options are "All," "One," "Range," "From Beginning ," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the fiscal year for the cash receipts you want to print and/or post.
Enter, or use Lookup to select, the period for the cash receipts you want to print and/or post.
Enter, or use Lookup to select, the starting subperiod for the cash receipts you want to print and/or post.
The unnamed field to the right displays the starting date for the subperiod selected.
Enter, or use Lookup to select, the ending subperiod for the cash receipts you want to print/post.
The unnamed field to the right displays the ending date for the subperiod selected.
Cash Receipts
Enter, or use the drop-down box to select, the range of cash receipt numbers you want to print and/or post.
Options are "All," "One," "Range," "From Beginning ," and "To End."
Enter, or use Lookup to select, the starting cash receipt number for the range you want to include.
If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter, or use Lookup to select, the ending cash receipt number for the range you want to include.
If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
Entry User
Enter, or use the drop-down box to select, the range of entry IDs whose cash receipts you want to print and/or post. Options are "All," "One," "Range," "From Beginning ," and "To End."
Enter, or use Lookup to select, the starting entry user ID for the range you want to include.
If you select "All" or "From Beginning" in the Option field, this field will be unavailable.
Enter, or use Lookup to select, the ending entry user ID for the range you want to include.
If you select "All," "One," or "To End" in the Option field, this field will be unavailable.
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Note: When you change any of the print options or selection criteria after having printed the Journal Report, the Post Cash Receipts icon on the toolbar is grayed out. You will need to print the journal report again before posting. If you select Print/Post Cash Receipts icon on the toolbar after having changed a parameter, the report prints automatically as part of the posting process. |
If you select this icon after you have printed the journal report as part of this session (the button becomes available after printing), you will receive a message box asking if you really intend to post. If you select OK, the posting process will proceed.
If you select this icon on the toolbar when you first enter this screen, you will receive a message asking if you really intend to post. If you select OK, the journal report prints with the posting following immediately.
* A red asterisk denotes a required field.
Changes to this screen update the CASH_RECPT_HDR_HS (Cash Receipt Header History) and CASH_RECPT_TRN_HS (Cash Receipt Transaction History) tables.
