Use this screen to link a cash account description to a bank account abbreviation, account, organization, reference 1, and reference 2 combination. You can use the Transfers subtask of the Enter Cash Receipts screen (Accounting\Transactions\Cash Receipts) to perform cash transfers from one account/organization to another. When you enter cash receipts, enter the currency amount transferred in the Transfers subtask. You can then enter a "From Account" and a "To Account" description. These account descriptions originate in this screen.
This should reduce errors in entering transfers between cash accounts. It should also speed up the transfer process. However, you are not required to perform cash transfers in this way.
Set up this screen before you use the Transfer subtask or enter cash receipts in the Enter Cash Receipts screen (Accounting\Transaction\Cash Receipts). You can change this screen at any time and not affect cash receipts already entered into the system.
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Note: It is important to set up all cash account descriptions in this screen before you enter cash receipts. If you enter a cash account in the Enter Cash Receipts screen (Accounting\Transaction\Cash Receipts) and do not set it up in this screen, the bank account abbreviation will not default and these transactions will not be considered in the bank account management process. |
Where is the Bank Abbr set up?
You can set up Bank Abbreviations in the Company Bank Accounts Detail Information screen.
Transfer Account Description *
Enter the transfer account description. This description is used to link the account, organization, bank abbreviation, and reference numbers to the account description.
For example, you could use "Payroll Cash" to identify the payroll cash account and organization.
Account *
Enter the account that relates to the value in the Transfer Account Description field. This must be an available account in the Account table. This is usually a cash account.
You can make an account available by selecting the Active and Detail checkboxes in the Accounts (Accounting\Maintain\Accounts) screen.
Enter the organization that relates to the value in the Transfer Account Description field. This must be an active organization in the Organization table. The account and organization must be linked in the Account/Organization Links screen (Accounting\Maintain\Organizations) or the Mass Link Accounts/Organizations screen (Accounting\Maintain\Organizations).
You can make an organization available by selecting the Active checkbox in the Organization Structures screen (Accounting\Maintain\Organizations).
Enter, or use Lookup to select, a bank account abbreviation of up to six characters that relates to the value in the Transfer Account Description field.
You must establish the bank account in the Company Bank Accounts Detail Information screen.
Although this field is not required, we suggest that, if your organization is using reference numbers for data entry, you enter a valid reference number 1 that relates to the value in the Transfer Account Description field.
Although this field is not required, we suggest that, if your organization is using reference numbers for data entry, you enter a valid reference number 2 that relates to the Transfer Account Description field.
* A red asterisk denotes a required field.
Changes to this screen update the AR_TRNSF_ACCT (AR Transfer Account) table.
