Use this screen to print a report that lists all the vouchers that are approved and have not been posted. Vouchers must be approved before you can post them if you selected the Require Approvals checkbox (in the Approval of A/P Vouchers block) in the A/P Vouchers Settings screen (Administration\Configure\Accounting). Vouchers must also be approved before you can post them if you completed the Approval Required group box in the PO Voucher Settings screen.
If you selected the Require Approvals checkbox (in the Approval of A/P Vouchers block) in the A/P Vouchers Settings screen (Administration\Configure\Accounting), the system will require you to set a minimum amount over which vouchers must be approved. If you do not require vouchers to be approved or they are equal to or below the required approval amount, the system will automatically approve the voucher when you save it.
In the Option drop-down box (in the Approval Required groupbox) of the PO Voucher Settings screen, you can specify if the voucher will need to be approved. The options are:
"Manual": Indicates that all PO vouchers will require manual approval.
"Automatic": Indicates that all PO vouchers under the Discrepancies Allowed group box limits will be automatically approved by the system when the voucher is saved. Any voucher outside of the Discrepancies Allowed group box limits will have to be manually approved.
"Limited": Indicates that all PO vouchers under or equal to the Above field in the Approval Required group box and within the Discrepancies Allowed group box limits will be automatically approved by the system when you save the voucher. Any voucher amount greater than the Above field in the Approval Required group box or outside of the Discrepancies Allowed group box limits will have to be manually approved.
If you select "Limited," any voucher for an amount above this limit must be manually approved. Any voucher at or below this amount will be automatically approved when you save the PO voucher, provided it is within the Discrepancies Allowed group box limits.
Once you have posted a voucher, you will no longer be able to view it on this report.
You can view posted vouchers in a number of screens including the Edit Voucher Payment Status screen (Accounting\Process\Pay).
This screen consists of three blocks that can be used as follows:
Use the Identification block to enter a parameter ID and description.
Use the Selection Ranges block to specify the following: which option to sort by, what group of vouchers should be included on the report, and for which accounting period you want to run the report.
Use the Sort By block to insert a page break after each item.
Run this report after approving pending vouchers and before running the Post Vouchers screen (Accounting\Process\Pay). If you run the report using the same options that you will use to post, it provides a listing of the vouchers that will be included in the posting.
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Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. |
Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.
When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to specify the following: which option to sort by, what group of vouchers should be included on the report, and for which accounting period you want to run the report.
Use this drop-down box to specify whether the "Vendor," "Vendor Name," "Approver," and "Entry User" will appear in the Start and End fields of the Selection Ranges block. This gives you the ability to tailor the report based on one of these four choices.
The option that you select here will default into the Sort By block. For example, if you choose to print the report by vendor ID, you can specify which vendor IDs you want included in the report in the Option row, and the report will order the selected vendors by vendor ID.
Use this drop-down box to select the range to be printed.
Valid options are "All," "One," "Range," "From Beginning," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting value for the range you want to include.
If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the ending value for the range you want to include.
If you select "All," "One," or "To End" in the Option drop-down box, this field will be inactive.
Use the fields in this row to specify the accounting period for which you want to run the report.
When entering A/P and PO vouchers, you must specify the fiscal year and period to which the voucher will post. This option allows you to include only vouchers that will post within the period you specify.
Enter, or use the drop-down box to select, the range you want to include on the report.
Valid options are "All," "One," "Range," "From Beginning," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting fiscal year of the vouchers you want to include on the listing.
If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the starting period of the vouchers you want to include on the listing.
You can run the report only by period, rather than by subperiod. If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
This non-editable field displays the last day of the last subperiod of the selected period.
Enter, or use Lookup to select, the ending fiscal year of the vouchers you want included on the listing.
If you select "All," "One," or "To End" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the ending period of the vouchers you want included on the listing.
If you select "All," "One," or "To End" in the Option field, this field will be inactive.
This non-editable field displays the last day of the last subperiod of the selected period.
This non-editable field displays the option that you selected in the drop-down box in the Selection Rangesblock.
Select this checkbox to insert a page break after the vendor, vendor name, approver, and entry user.
* A red asterisk designates a required
field.
This screen accesses the VCHR_HDR (Voucher Header) table.
