Use this screen to print the Voucher Edit Report for AP vouchers, PO vouchers, recurring AP templates, PR (Payroll) vouchers, and TE (Time & Expense) vouchers. The report provides a listing of all the vouchers that you have entered, but not yet posted. You can print:
Approved vouchers, not approved vouchers, or both
Paid and/or unpaid vouchers
Recurring and/or non-recurring vouchers
By entry user ID, vendor, or by voucher number
Entry user IDs, vendors, or voucher numbers
An optional page break after each entry user ID, vendor, or voucher number
Input File Number for vouchers created by the A/P Voucher Preprocessor
Account names, references, tax and discount line detail, and line notes
The Voucher Edit Report screen is made up of four blocks:
Use the Identification block to create a new parameter ID or to retrieve a previously saved parameter ID.
Use the Selection Ranges block to sort data by either vendor group, entry user, vendor, and voucher, and to specify a range option.
Use the Options block to further define the data that will appear on your report.
The Sort By block includes the option to insert a page break after each item that you selected.
Review this report after entering the vouchers (but before posting) to verify the data entry.
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Note: You can select a paid voucher on this screen only if you paid the entire voucher with a manual check, you entered that manual check in the Check subtask of the Enter A/P Vouchers screen, and you have not yet posted the voucher. |
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Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. In order to do so, you must first set up the necessary org security screens in System Administration. You can then activate org security in the Maintain Users screen (Administration\Maintain\Users) and the System Settings screen (Administration\Configure\System). |
Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.
When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to sort data by either vendor group, entry user, vendor, and voucher as well as specifying a range option.
Use this drop-down box to highlight the first field by which you want to select vouchers. Valid options are "Vendor Group," "Entry User ID," "Vendor," and "Voucher."
Use this drop-down box to select the range option to include. Valid options are "All," "One," "Range," "From Beginning," and "To End."
The default for this field is "All."
Enter, or use Lookup to select, the starting value for the range you want to include. If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the ending value for the range you want to include. If you select "All," "One," or "To End" in the Option drop-down box, this field will be inactive.
example: Let's say you run the report by "Entry User" Using the option "One," you specify in the Start field the entry user you want to select. Only vouchers entered by the Entry User you specify will print on the report.
Use this drop-down box to specify an additional field that will be used in conjunction with your selection in the First Sort selection to limit the vouchers that will appear on the report. Valid options are "Vendor Group," "Entry User ID," "Vendor," and "Voucher."
The voucher must satisfy both selection criteria to appear on the report. For example, if, in addition to selecting by "Entry User ID," you specify a range of voucher numbers in the Second Sort selection Select drop-down box, only those vouchers that you entered by the Entry User specified in the Select drop-down box in the First Sort selection that also fall within the range of voucher numbers specified in the second Select drop-down box will be included on the report.
If you do not want to add any selection criteria, leave the default "(None)" in this field.
Use this drop-down box to select the range option to include. Valid options are "All," "One," "Range," "From Beginning," and "To End."
Enter, or use Lookup to select, the starting value for the range you want to include.
If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the ending value for the range you want to include.
If you select "All," "One," or "To End" in the Option drop-down box, this field will be inactive.
Use this drop-down box to further restrict the vouchers that will appear on the voucher edit report. Valid options are "Vendor Group," "Entry User ID," "Vendor," and "Voucher."
Your selection in this field will be used in conjunction with the fields that you chose in the First Sort and Second Sort selections. If you do not want to add any selection criteria, leave the default "None" in this field.
Use this drop-down box to select the range option to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End."
Enter, or use Lookup to select, the starting value for the range you want to include. If you select "All" or "From Beginning" in the Option drop-down box, this field will be inactive.
Enter, or use Lookup to select, the ending value for the range you want to include. If you select "All," "One," or "To End" in the Option drop-down box, this field will be inactive.
Fiscal Year *
This non-editable field displays a value of "One".
Enter, or use the drop-down box to select, the fiscal year of the vouchers you want to include on the report.
Period
Enter, or use the drop-down box to select, the range you want to include on the report. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the starting period of the vouchers you want to include on the report.
Enter, or use Lookup to select, the starting subperiod of the vouchers you want to include on the report.
Enter, or use Lookup to select, the ending period of the vouchers you want to include on the report.
Enter, or use Lookup to select, the ending subperiod of the vouchers you want to include on the report.
Use the fields in this block to further define the data that will appear on your report.
Select the appropriate radio button to run the report for AP vouchers, PO vouchers, recurring AP Templates, PR vouchers, or TE (Time & Expense) vouchers.
If you need to review any of the voucher types, run the report individually for each voucher type. If you select the AP Template radio button, the Recurrence Status group box will not apply.
Use the fields in this group box to add additional detail to the standard voucher edit report. You should select only the checkboxes that provide information that is relevant to your setup. Each checkbox that you select will cause one additional line per voucher line to print on the report.
If there are a lot of vouchers with multiple lines, the length of the report could become much longer.
Select this checkbox to print the names of the accounts on the report.
An additional line will print for each line of the voucher that contains the name of the account, organization, and project to which the line is charged. The names will appear directly below the numbers with which they are associated.
If you are using the reference number capability, select this checkbox to verify the data entry of the reference number information.
An additional line will print for each voucher line that details the reference number to which the line has been charged.
The tax and discount information prints on the report at the summary level in the standard report.
If you need to see the breakdown of the tax and discount information at the voucher line level, select this checkbox. An additional line will print for each voucher line that details the tax and discount amount associated with that line.
Select this checkbox to print the notes entered for each voucher on the report.
The notes section can take up a large amount of space on the report, if you entered lengthy notes for the voucher. If you did not enter notes for the voucher, the notes section will be suppressed for that voucher.
Select the applicable checkbox. Valid options are Paid and Unpaid.
Select the applicable checkbox. Valid options are Approved and Unapproved.
Select the applicable checkbox. Valid options are Recurring and Nonrecurring.
If you select the AP Template radio button in the Voucher Type group box, the Recurrence Status group box will not apply.
This non-editable field displays the 1st Sort that you selected in the Selection Ranges block of this field.
Select this checkbox to insert a page break after each selected item.
This non-editable field displays the 2nd Sort that you selected in the Selection Ranges block of this field.
Select this checkbox to insert a page break after each selected item.
This non-editable field displays the 3rd Sort that you selected in the Selection Ranges block of this field.
Select this checkbox to insert a page break after each selected item.
* A red asterisk denotes a required field.
