Select Vouchers

Use this screen to select groups of vouchers for payment. You can use this screen to specify vouchers by A/P account/organization, cash account/organization, bank ID, range of due dates, range of voucher numbers, and/or range of pay vendors.

You can also clear the "Pay" status of groups of vouchers and put them back on "Hold," or put them on or off "Defer" status.

If you need to update the status of an individual voucher, you can use this screen, or make changes on a voucher-by-voucher basis in the Edit Voucher Payment Status screen (Accounting\Process\Pay).

The system calculates the values of the fields that will be used to print the check, such as amount to pay and discount taken. If you need to adjust the amounts, you can change them in the Edit Voucher Payment Status screen (Accounting\Process\Pay).

When should I use this screen?

Use this screen to select vouchers for payment immediately before printing the checks.

The system calculates the values of the fields (i.e., amount to pay and discount taken) that will be used to print the check amounts during this process. Because discounts are date sensitive, the amounts calculated in this process could be incorrect if the checks are actually cut on a different date.

If the vouchers are selected for payment, but the check run is delayed, you should clear the vouchers using the "Deselect" option (see the Process drop-down box) and reselect them when you print the checks.

Field Descriptions

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.

Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.

When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.

Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this drop-down box to specify which vouchers you want included in the selection process.

The options available for selection are "Cash Account," "A/P Account," or "Bank Abbreviation."

Use this drop-down box to select the range of accounts to be included.

Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

Enter, or use Lookup to select the starting value for the range you want to include.

If you select "All" or "From Beginning" in the Option field, this field will be inactive.

Enter, or use Lookup to select the ending value for the range you want to include.

If you select "All," "One," or "To End" in the Option field, this field will be inactive.

Use the drop-down box to choose the organization for the account you specified in the Select By drop-down box.

The field chosen in the Select By drop-down box drives which organization is necessary in this row.

For example, if you selected "A/P Account" in the Select By drop-down box, you must select a valid A/P organization.