Use this screen to reverse vouchers that you have posted but have not paid.
The Reverse Posted Vouchers screen has four blocks and a subtask link which can be used as follows:
Use the Identification block to create a new parameter ID or to retrieve a previously-saved parameter ID.
Use the Selection Ranges block to select vouchers to reverse.
Use the Generate block to select the current fiscal year of the vouchers you want to restore and to select the new fiscal year, period, and subperiod to which you want to restore the vouchers.
Use the Options block to enter the starting voucher number that you wish to reverse, to specify if you wish to mark reversing vouchers as approved and process valid vouchers, even if some selected vouchers are invalid.
Use the Voucher Number Non-Contiguous Ranges subtask to create a customized, non-contiguous list of voucher numbers.
Use this screen any time you need to reverse posted vouchers before printing checks.
None of the newly-created vouchers were approved. When you reversed the vouchers, you did not select the Approved Vouchers checkbox. You will need to select and approve the vouchers in the Approve Vouchers screen (Accounting\Transactions\Vouchers) before attempting to post.
Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously-saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen.
When you save your record, all the selections you made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously-defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to select vouchers to reverse.
Voucher *
Use the drop-down box to select vouchers to reverse.
Valid options are "All," "One," "Range," "From Beginning," and "To End." The default is "One."
Enter the first posted voucher number in the range to be reversed.
If you select "All" or "From Beginning" in the Option field, this field will be inactive.
Enter the last posted voucher number in the range to be reversed.
If you select "All," "One," or "To End" in the Option field, this field will be inactive.
Select this checkbox in order to list the vouchers in non-contiguous ranges in the Voucher Number Non-Contiguous Ranges subtask.
If you select this option, the range of vouchers will change to "All" and the Start and End fields will be disabled.
Use the fields in this block to select the current fiscal year of the vouchers you want to restore, and to select the new fiscal year, period, and subperiod to which you want to restore the vouchers.
Restore From
Enter, or use Lookup to select the current fiscal year of the vouchers you want to restore.
Restore To
Enter or use Lookup to select, the new fiscal year to which you want to restore the vouchers.
Period *
Enter, or use Lookup to select the new period to which you want to restore the vouchers.
Enter, or use Lookup to select the new subperiod to which you want to restore the vouchers.
This non-editable field displays the end date of the subperiod selected to which you want to restore the vouchers.
Use the fields in this block to enter the starting voucher number that you wish to reverse, to specify if you wish to mark the reversing vouchers before they are approved and process valid vouchers, even if some selected vouchers are invalid.
Enter the starting voucher number that you wish to reverse.
Select this checkbox if you wish to mark the reversing vouchers as approved so that you can post them.
This checkbox is selected by default.
Process Valid Vouchers Even if Some Selected Vouchers are Invalid
Select this checkbox if you want the system to continue processing vouchers even if it encounters an invalid voucher.
Changes to this screen update the VCHR_HDR (Voucher Header), VHCR_LN (Voucher Line), VCHR_LN_ACCT (Voucher Line Account), VCHR_LN_CHG (Voucher Line Charge), OPEN_AP (Open AP), and VCHR_LAB_VEND (Voucher Labor Vendor) tables.