Use this tab to set up default cash and A/P accounts that will be used with this vendor. You can change these accounts in the Header tab of the Enter A/P Vouchers (Accounting\Transactions\Vouchers) and Enter PO Vouchers (Accounting\Transactions\Vouchers) screens.
Use this tab whenever you need to set up default accounts. You can do the following: set the vendor to allow edits to pay vendor on voucher, set this vendor as "Pay When Paid", set terms of the vendor, and allow separate checks for this vendor.
If you need to print the check to a third party for the vouchers for this vendor, enter a different vendor. The pay vendor name will default in the unnamed field to the right.
You should use this only for third-party payments. For example, you purchased goods from vendor ABC but their receivables are assigned to vendor XYZ.
Allow Edits to Pay Vendor on Voucher
Select this checkbox if you wish to make changes to the Pay Vendor field (in the Addresses subtask) on the voucher. If you do not select this checkbox, the pay vendor defaults into the voucher and cannot be edited.
This checkbox is not available for this vendor if you selected the Payroll Vendor checkbox in the Header tab.
The fields in this group box are required if you selected the Payroll Vendor checkbox on the main screen.
A/P *
Enter an A/P account description that corresponds to an A/P account, organization, reference 1, and reference 2 combination you set up in the A/P Accounts screen. This will serve as the default A/P Account/Org/Ref 1/Ref 2 for the vouchers you entered for this vendor.
If you entered a default A/P account description in the Vendor Settings screen, that value will default in this field; however, you can overwrite it.
Cash *
Enter a cash account description that corresponds to a cash account, organization, reference 1, and reference 2 combination you set up in the Cash Accounts (Accounting\Maintain\Accounts) screen. This will serve as the default Cash Account/Org/Ref 1/Ref 2 for the vouchers you entered for this vendor.
If you entered a default cash account description in the Vendor Settings screen, that value will default in this field; however, you can overwrite it.
The fields in this group box are not available if you selected the Payroll Vendor checkbox on the main screen.
Enter the FOB method you use, e.g., Destination.
Enter the method by which you want to ship, e.g., UPS.
Terms *
Select the payment terms for this vendor.
Select this checkbox to hold voucher payment until you have received payment in full for the invoices that include the vouchers for this vendor.
This checkbox will be disabled if you selected the Payroll Vendor checkbox on the main screen.
Select this checkbox to have the system print a separate check for each voucher entered for this vendor.
Select this checkbox to auto-create PO vouchers from purchase orders. This option is available only if you allow the system to auto-create PO vouchers. You determine this in the Auto-Voucher Creation group box in the PO Voucher Settings screen. In this screen, you select autocreation based upon a 3-way match only or a 2- or 3-way match; or you can disallow autocreation entirely.
Only vendors with this checkbox selected will be eligible for auto-creation of PO vouchers. This checkbox will not be available if you selected the Payroll Vendor checkbox on the main screen.
Select this checkbox if you want to export the vendor information to eProcurement.
Memo for Blank Laser Checks Only
Enter a memo of up to 25 alphanumeric characters. The memo will print out on blank stock checks below the pay vendor name and address.
Select "None," "Yes," or "No" to use the vendor in the Travel module.
Enter a default travel expense organization of up to 20 characters in this field.
* A red asterisk denotes a required field.
Changes to this screen update the VEND (Vendor) and DFLT_AP_ACCTS (Default A/P Accounts) tables.