Use this subtask to set up default expense accounts by project, account, organization, and allocation percentage.
Entering lines in this table will simplify data entry - particularly for recurring charges for a vendor.
Use this subtask whenever a vendor will be charged to the same account and/or project on a regular basis.
Line *
Use this field to order the rows in this subtask as necessary. Editing this field will affect the defaults in the Enter A/P Vouchers screen (Accounting\Transactions\Vouchers). When you enter a voucher in the Enter A/P Vouchers (Accounting\Transactions\Vouchers) screen, the default for a row being entered will be in direct correlation with the order of the rows entered in this subtask.
Enter, or use Lookup to select, a project number. The system performs the following validations for the Project field when you enter an account, organization, and project:
Verifies that the project allows charges
Verifies that the project is active
Verifies that the account/org/project combination exists
Verifies that the account/org/project combination is active
Please note that, in addition to the above, the system performs an independent validation on the project when you leave this field regardless of whether or not you enter an account and/or an organization.
Enter, or use Lookup to select, an account number. The system performs the following validations for the Account field when you enter an account and organization without a project:
Verifies the account/org combination exists
Verifies the account/org combination is active
Verifies the account was provided
The system performs the following additional validations for the Account field if you enter an account, organization, and project:
Verifies the account/org/project combination exists
Verifies the account/org/project combination is active
Please note that, in addition to the above, the system performs a validation on the account independently when you leave this field regardless of whether or not you enter an organization and/or a project.
Enter, or use Lookup to select, an organization number. The system performs the following validations for the Organization field when you enter an account and organization without a project:
Verifies that the account/org combination exists
Verifies that the account/org combination is active
Verifies that the org exists
The system performs the following additional validations for the Organization field if you enter an account, organization, and project:
Verifies that the account/org/project combination exists
Verifies that the account/org/project combination is active
Please note that, in addition to the above, the system performs a validation on the organization independently when you leave this field regardless of whether or not you enter an account and/or a project.
Enter a percentage of up to two decimal places. The percent columns must total 100%.
The name of the project displays in this non-editable field.
The name of the account displays in this non-editable field.
The name of the organization displays in this non-editable field.
The name of the reference number 1 displays in this non-editable field.
The name of the reference number 2 displays in this non-editable field.
* A red asterisk denotes a required field.
Changes to this screen update the VEND_EXP_ACCT (Vendor Expense Account) table.