Use this screen to establish valid cash account, organization, reference 1, and reference 2 numbers as well as bank names for use in Accounts Payable. You will give each unique combination a description that can be used instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent checks from being credited to an account other than those specified for the recording of checks.
The Cash Account/Organization/Bank Abbreviation/Reference 1/Reference 2 combinations you set up in this screen will be used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers and selecting vouchers for payment.
You can set up a Cash Account/Organization/Bank Abbreviation/Reference 1/Reference 2 combination to default into the Vendor screens automatically by entering a valid cash account description in the Vendor Settings screen. This is useful if you have only one cash account description.
Initialize this screen after setting up the A/P Settings screen and A/P Accounts screen. Maintain it when you need to enter new cash accounts to the system.
Enter up to 30 alphanumeric characters to assign a description to the Account/Org/Ref 1/Ref 2 combination.
Use a description that uniquely identifies the combination such as "Bank of America," "Operating Acct," "9879876," etc.
The system will use this description to look up the Account/Org/Ref 1/Ref 2 combination associated with it, saving you time in data entry.
Account *
Enter, or use Lookup to select, the cash account for use when entering vouchers. The system will confirm that the account is chargeable and active upon validation.
Enter, or use Lookup to select, the organization associated with the A/P account for entering vouchers. The system will confirm that the organization is chargeable and active upon validation.
Enter, or use Lookup to select, a valid bank account abbreviation of up to six characters. The bank abbreviation must be active in the Bank Abbreviation table.
Enter, or use Lookup to select, the reference 1 number associated with the cash account and organization for entering vouchers, as applicable.
The reference label from the G/L Settings screen will display as the column heading.
Enter, or use Lookup to select, the reference 2 number associated with the cash account and organization for entering vouchers, as applicable.
The reference label from G/L Settings screen will display as the column heading.
This non-editable field displays the account name from the Account table.
This non-editable field displays the organization name from the Organization table.
This non-editable field displays the bank abbreviation description from the Bank Abbrev field on this screen.
This non-editable field displays the reference 1 description from the Reference table.
This non-editable field displays the reference 2 description from the Reference table.
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Note: When you save the screen, the system will validate that the A/P account and organization combination exist in the Account/Org table. If any rows fail the validation, the system will highlight the valid rows. The system displays a message with two options: you can select OK to save only valid rows or you can select Cancel to save nothing and return to the screen to make the desired changes. The invalid rows will be highlighted. |
* A red asterisk denotes a required field.
Changes in this screen update the DFLT_CASH_ACCTS tables.
