to select, the beginning value for the
Range Option selected. If you selected
All or From Beginning in the Range
Option field, this field will be inactive.Use this screen to print travel commitments. Travel commitments are estimated costs for scheduled trips (approved by project managers) that have not yet been taken. These costs are estimated and will not be expensed until an expense report is entered. However, you can print these estimated costs on your company's Project Status Reports and they can be accrued to the G/L at month-end. Enter these scheduled trips into Costpoint in the Schedule Trips screen. You can use this screen to track travel costs by presenting the cost of outstanding trip commitments in report form.
This report will present outstanding trip commitments by project at month end. This report, when printed by project, is used as subledger support for Project Status Reports and G/L month-end account balances.
Travel commitments are closed out when the traveler submits an expense report. The commitment is closed out at this time because the actual cost has been incurred and the commitment must be relieved to avoid recording the expense a second time.
When posting the traveler's expense report, the system uses traveler and trip numbers to search for and match any corresponding outstanding travel commitment. When this process is complete, the system attaches the expense report's ID and its fiscal year, period, and subperiod to the relieved travel commitment. If a trip has not been completed, its travel commitments will remain outstanding (open status).
Use this screen at period end to accrue outstanding travel commitments, by project, to your company's General Ledger. This report will act as subledger support for Project Status Reports.
This screen offers you two formats to display outstanding commitments: Outstanding Commitments By Project and Scheduled Trips By Vendor.
Select this option to print outstanding commitments by project. This option is the default. This report is a useful backup if you are tracking travel commitments on Project Status Reports.
Select this option to print scheduled trips by vendor. If you select this option, the Secondary Sort group box will be disabled.
Enter the range option or select one from the drop-down list. Range options include All, One, Range, From Beginning, and To End. The default option for this field is All.
Enter, or use to select, the beginning value for the
Range Option selected. If you selected
All or From Beginning in the Range
Option field, this field will be inactive.
Enter, or use to select, the ending value for the Range Option selected. If you selected
All, One, or To End, this field will be inactive.
Specify the top level of the project detail you want to see included on this report. If your project structure has three levels and you want to see detailed travel commitments for only the third level, enter a 3. The report will then include the detail of those travel commitments charged to the third level of the project. If you want to see individual travel commitments for all levels, enter 0. The report will include detail of travel commitments that were charged to all three levels of the project.
Select this check box to include details of the travel commitment as additional columns of data on your report. Details such as trip dates, destination, and types of trip expense will be printed on the report.
This Secondary Sort is available only when the Outstanding Commitments By Project option has been selected in the Print Options group box.
Select this option to create a secondary sort on your report by the performing organization. Select this option if Project Status Reports are printed by performing org. Costs on both reports will be presented by performing org.
Select this option to create a secondary sort on your report by the owning organization. Select this option if Project Status Reports are printed by owning org. Costs on both reports will be presented by the owning org of the project.
Specify the top level of the organization detail you want to see included on this report. If your organization structure has three levels and you want to see detailed travel commitments for only the third level, enter 3. The report will then include the detail of those travel commitments charged to the third level of the organization. If you want to see individual travel commitments for all levels, enter a 0. The report will include detail of travel commitments that were charged to all three levels of the project.
Specify the top level of the account detail you want to see included on this report. If your account structure has three levels and you want to see detailed travel commitments for only the third level, enter 3. The report will then include the detail of those travel commitments charged to the third level of the account. If you want to see individual travel commitments for all levels, enter a 0. The report will include detail of travel commitments that were charged to all three levels of the account.
Select this option to print travel commitments as of a particular subperiod ending date. Select this option if you plan to use this report to support trip commitments presented on the PSR or accrued to the G/L.
Select this option to print travel commitments as of the system (today's) date. This option provides you with an up-to-the-minute calculation of trip commitments.
Enter a fiscal year or use the drop-down list to select the ending fiscal year for this report.
Enter a period or use the drop-down list to select the ending fiscal period for this report.
Enter, or use the drop-down list to select, the ending subperiod for this report.