PER DIEM

Use this subtask to view the per diem information, if any, for this expense report item.

Expense Report

Vendor

The vendor ID, name, and location are displayed in these fields.

Number

The expense report number is displayed in this field.

Date

The expense report date is displayed in this field.

Entry

Amount

This field displays the net amount of the expense report item.

Traveler

This field displays the traveler ID for this expense report item.

Trip No

This field displays the trip number for this expense report item.

Exp Type

This field displays the expense type for this expense report item.

Paid By

This field displays the paid by code for the expense: "E" (Employee), "C" (Company Paid), and "O" (Other).

Charging

Acct

These fields display the account and account name charged when this item was entered on this expense report.

Org

These fields display the organization and organization name charged when this item was entered on this expense report.

Proj

These fields display the project, if any and project name charged when this item was entered on this expense report.

Table Window

Start Date

The trip start date, for per diem calculation purposes, is displayed in this column.

End Date

The trip end date, for per diem calculation purposes, is displayed in this column.

Start Time

The trip start time, for per diem calculation purposes, is displayed in this column.

End Time

The trip end time, for per diem calculation purposes, is displayed in this column.

Ceiling Method

This column displays the ceiling method for the expense report. Methods are "A" (Alternate Maximum Rate), "C" (Corporate Ceiling), "J" (JTR) (a U.S. Government rate), "M" (JTR/MIE) (a U.S. Government rate), and "N" (None).

"M" indicates that a partial day of the JTR rate was used.

Country

For those expenses that use a Ceiling Method of "A," "J," or "M," the country entered for the per diem rate is displayed in this column.

State

For those expenses that use a Ceiling Method of "A," "J," or "M," the state entered for the per diem rate is displayed in this column.

Locality

For those expenses that use a Ceiling Method of "A," "J," or "M," the locality entered for the per diem rate is displayed in this column.

City

For those expenses that use a Ceiling Method of "A," "J," or "M," the city entered for the per diem rate is displayed in this column.

Breakfast

When the per diem method uses a partial travel day or meal-by-meal calculation, there may be a specific amount calculated for the traveler's breakfast. This amount is displayed in this field.

Lunch

When the per diem method uses a partial travel day or meal-by-meal calculation, there may be a specific amount calculated for the traveler's lunch. This amount is displayed in this field.

Dinner

When the per diem method uses a partial travel day or meal-by-meal calculation, there may be a specific amount calculated for the traveler's dinner. This amount is displayed in this field.

Incidental

An incidental amount, if used, is displayed here for the traveler's other expenses.

Expense Amount

The total amount spent by the traveler for this line item is displayed here.

Allowable Amount

The allowed travel expense spent by the traveler for this line item is displayed here.

Over Ceiling Amount

The difference between the Expense Amount and Allowable Amount fields is displayed here.

Table Information

The Analyze Unmatched Expenses screen accesses the following tables:

CO_EXP_HDR_HS

CO_EXP_LN_HS

TVL_EXP_HDR_HS

TVL_EXP_LN_HS

TVL_EXP_LN_DETL_HS