PER DIEM

Use this subtask to view detailed information regarding the per diem rates used to prepare the expense report item you have already selected. Highlight a row in the table in the Expense Report Detail subtask and select the Per Diem pushbutton to view the per diem rates of that travel transaction. If more than one row exists on the Expense Report Detail subtask, only the selected row will be shown here.

Expense Report

The fields in this group box display information from the selected expense report

Vendor

These fields display the vendor ID, vendor name, and vendor location of the expense report you selected on the Expense Report Detail subtask.

Number

The expense report number will be displayed in this field.

Date

This field displays the date of the expense report entry.

Charging

This group box shows where the travel expenses were charged.

Acct

These fields display the account ID and name to which the expense report item was charged.

Org

These fields display the organization ID and name to which the expense report item was charged.

Proj

These fields display the project ID and name, if any, to which the expense report item was charged.

Entry

The fields in this group box display the details of the expense report entry.

Amount

This field displays the expense amount.

Traveler

This field displays the traveler's ID.

Trip No

This field displays the unique identifying number for the trip.

Exp Type

This field displays the type of travel expense that was charged.

Paid By

This displays who paid the expenses on the expense report: "E" (Employee), "C" (Company Paid), or "O" (Other).

Table Window

Start Date

This column displays the start date of the trip, per the expense report.

End Date

This column displays the end date of the trip, per the expense report.

Start Time

This column displays the start time of the trip, for tracking partial day per diem rates.

End Time

This column displays the end time of the trip, for tracking partial day per diem rates.

Ceiling Method

This column displays the ceiling method for the per diem amount. Methods are "A" (Alternate Maximum Rate), "C" (Corporate Ceiling), "J" (JTR) (a U.S. Government rate), "M" (JTR/MIEO) (a U.S. Government rate), and "N" (None).

Country

This column displays the country code for the expense report.

State

This column displays the state code for the expense report.

Locality

This column displays the locality code for the expense report.

City

This column displays the city code for the expense report.

Breakfast

If the "M" (JTR/MIEO) method is used, this column displays the amount of breakfast expense.

Lunch

If the "M" (JTR/MIEO) method is used, this column displays the amount of lunch expense.

Dinner

If the "M" (JTR/MIEO) method is used, this column displays the amount of dinner expense.

Incidental

If the "M" (JTR/MIEO) method is used, this column displays the amount of incidental expenses.

Expense Amount

This column displays the amount of travel expense incurred during this trip.

Allowable Amount

This column displays the total amount of travel expense that will be allowed for either reimbursement or to clear against an outstanding travel advance.

Over Ceiling Amount

This column displays the total amount of travel expense incurred less the allowed per diem amount. This field represents those travel costs that are disallowed.