PER DIEM

Use this subtask to provide detailed information regarding the per diem rates used to prepare the expense report item you have already selected. Highlight a row in the table and use the pushbutton to view the per diem rates of that travel transaction. If more than one row exists in the Expense Reports Detail subtask, only the selected row will be viewed here.

Expense Report

This group box displays information from the selected expense report.

Vendor

These fields display the vendor ID, vendor name, and vendor location of the expense report you selected on the main screen.

Number

This column displays the expense report number.

Date

This column displays the date of the expense report entry.

Charging

This group box displays where the travel expenses were charged.

Acct

These fields display the account ID and name to which the expense report item was charged.

Org

These fields display the organization ID to which the expense report item was charged.

Proj

These fields display the project ID and name, if any, to which the expense report item was charged.

Entry

These fields display the details of the expense report entry

Amount

This field displays the expense amount.

Traveler

This field displays the traveler's name.

Trip No

This field displays the unique identifying number for the trip.

Exp Type

This field displays the type of travel expense that was charged.

Paid By

This field displays who paid the expenses on the expense report: "E" (Employee), "C" (Company Paid), or "O" (Other).

Table Window

Start Date

This column displays the start date of the trip, per the expense report.

End Date

This column displays the end date of the trip, per the expense report.

Start Time

This column displays the start time of the trip, for tracking partial day per diem rates.

End Time

This column displays the end time of the trip, for tracking partial day per diem rates.

Ceiling Method

This column displays the ceiling method for the expense report. Methods are "A" (Alternate Maximum Rate), "C" (Corporate Ceiling), "J" (JTR) (a U.S. Government rate), "M" (JTR/MIE) (a U.S. Government rate), and "N" (None).

Country

This column displays the country code for the expense report item.

State

This column displays the state code for the expense report item.

Locality

This column displays the locality code for the expense report item.

City

This column displays the city code for the expense report item.

Breakfast

If the "M" (JTR/MIE) method is used, this column displays the amount of breakfast expense.

Lunch

If the "M" (JTR/MIE) method is used, this column displays the amount of lunch expense.

Dinner

If the "M" (JTR/MIE) method is used, this column displays the amount of dinner expense.

Incidental

If the "M" (JTR/MIE) method is used, this column displays the amount of incidental expenses.

Expense Amount

This column displays the total amount of travel expenses incurred during this trip.

Allowable Amount

This column displays the total amount of travel expenses that will be allowed for either reimbursement or to clear against a travel advance.

Over Ceiling Amount

This column displays the total amount of travel expenses incurred less the allowed per diem amount. This field represents those travel costs that are disallowed.