OUTSTANDING ADVANCE DETAIL

Use this subtask to view more detailed information on the row you highlighted in the main screen. This detailed information includes trip numbers, project numbers, accounts, and organizations In addition, the employee expenses used to decrease the advance will be detailed here. You cannot edit this screen.

View this subtask any time.

Vendor

These fields display the vendor ID and name associated with the row selected on the main screen.

Advance Type

This field displays the advance type for the selected row.

Note: As a group, advance types are user-defined and you can edit them in the Maintain Advance Types screen. You can link individual advance types to vendors in the Vendor Travel Info screen or you can override them in the Header Info subtask of the Enter Advance Requests screen.

Days Outstanding

The number of days that the advance is outstanding from the current (today's) date will display here. Remember that days outstanding will be counted from the date of the advance or check depending on your selection in the Age By group box on the main screen.

Advance No

This field displays the advance number. This number is system or user defined in the Enter Advance Requests screen.

Request Amount

This field displays the total requested advance.

Amount Outstanding

This field displays the requested advance amount outstanding.

Table Window

This table will populate with all the information relating to the specific advance number.

Trip No

This column displays the trips associated with the advance.

Account

This column displays the accounts charged for the advance.

Organization

This column displays the organizations charged for the advance.

Project

This column will list the project (if any) charged for the advance.

Request Amount

This column displays the original requested advance.

Amount Applied

This column displays the travel expense amounts used to decrease the outstanding advance (i.e., spending down the travel advance).

Outstanding Balance

This system calculates this column by subtracting the Amount Applied field from the Request Amount field. This is the total outstanding advance amount.

Table Information

The system accesses the following table when analyzing outstanding travel advances:

TVL_ADV_LN_HS