COMPANY CREDIT CARD TRANSACTION UPLOAD

Use this screen to upload credit card transactions into Costpoint. Upload these transactions into Costpoint so that you can post job costs in real time rather than at a later date. As a result, you will be better able to monitor, analyze, and report your company’s purchasing, travel, and entertainment expenditures.

Only one user at a time can run this application.

You should have already completed the Maintain Vendor Credit Card Info and the Maintain Credit Card Upload Info screens in Costpoint Accounts Payable before using this screen. In addition, you should have also installed Infospan version 2.0 software.

Input File

Select

Click this button to activate the Open File dialogue box. Use this dialogue box to select the file where you saved your Comma-Separated Values (CSV) file.

Credit Card Type

Enter, or use the drop-down list to select, a credit card type. The credit card type was originally set up in the Maintain Credit Card Upload Info screen in Costpoint Accounts Payable.

Assign Period

Fiscal Year

Enter, or use the drop-down list to select, the fiscal year that will appear on the voucher.

Period

Enter, or use the drop-down list to select, the period that will appear on the voucher.

Subperiod

Enter, or use the drop-down list to select, the subperiod that will appear on the voucher.

Voucher Numbering Method

System

Select this option to have the system assign a unique, sequential number that will be used to identify the credit card transactions you upload into Costpoint. The system determines this number by incrementing the Last System Voucher Number (A/P Voucher Settings screen in Costpoint Accounts Payable) by one.

If you select this option, you should have already selected the System option in the Voucher Numbering Method group box in the A/P Voucher Settings screen. Also, the number displayed in the Last System Voucher Number field must be greater than or equal to zero.

Manual

Select this option to choose your own beginning voucher number.

Beginning Voucher Number

This non-editable field displays the beginning voucher number.

Create a Separate Voucher for Each

Vendor

Select this option to group vouchers by vendor. The total of the vendor’s transactions will be the invoice amount on the voucher. This option is the default selection.

Transaction

Select this option to create a separate voucher for each transaction. You can have more than one voucher for the same vendor.

Vendor/Trip Number Combination

Select this option to group vouchers by their respective vendor/trip number combination.

Manually Assign Pay Vendor

Enter the ID of the pay vendor in this field.

Insert Vouchers

Click this button on the toolbar to insert vouchers and credit card transactions, once you have completed entering all of the data on this screen.

Upload/Print Error and Edit Rpts

Click this button on the toolbar to upload the credit card transactions into Costpoint and then print the Error/Edit Report.