Use this screen to record an accrual to the General Ledger for travel commitments. This accrual is a reversing journal entry that represents obligated travel costs for trips, either scheduled or taken, but not yet reconciled to the expense report. Travel commitments are closed out (finalized) when the traveler's expense report is recorded in Costpoint Travel.
Run this screen before printing financial statements. Before creating a travel commitment accrual on this screen, you must set up a liability account and organization in the Travel Accrual Settings screen to receive these travel costs. You should run this process only if you are using the trip scheduling feature of Costpoint Travel.
Select a radio button in this group box to specify the method of accruing travel commitments.
Select this radio button to specify an ending fiscal year, period, and subperiod to accrue travel commitments. All travel items entered in the Schedule Trips screen in Costpoint Travel and assigned a fiscal year, period, and subperiod earlier than or the same as this date, are included in this process. All commitments with a status of "Outstanding" as of this fiscal year, period, and subperiod will be selected for accrual. Also, commitments that were relieved after the specified subperiod but were outstanding as of the subperiod of the accrual will be included. This selection is the screen default.
Select this radio button to accrue travel commitments on a real-time basis. This means that Costpoint will select all travel commitments outstanding as of the current date. Only commitments with a status of "Outstanding" will be selected.
Use the drop-down box to select the fiscal year in which you need to accrue the travel commitment.
Use the drop-down box to select the period in which you need to accrue the travel commitment.
Use the drop-down box to select the subperiod in which you need to accrue the travel commitment.
Select this button on the toolbar to create reversing journal entries that will accrue travel commitments to the General Ledger.
Changes to this screen update the TVL_SCHEDULE_LN table.