MAINTAIN MEALS AND INCIDENTALS SCHEDULE

Use this screen to set up a maximum daily rate for meals and incidentals for use in other travel applications. The system calculates a total by adding the allowable amounts for breakfast, lunch, dinner, and incidentals; this rate is then identified by the unique code set up on this screen. The system will use the total rate as the default wherever the code is entered. All fields on this screen are required.

If, at any time, you decide to change either the breakfast, lunch, dinner, or incidentals amount, and you have already assigned this M&IE Schedule code to a location and date(s), the system will display a warning message when you try to save this screen. The message lists the following information for this M&IE schedule code: the code; the new total maximum daily rate; how many locations will be affected in the Travel Per Diem table; a detailed list of all locations affected; and a selection of options for possible actions to be taken. If you choose to change the M&IE maximum daily rate, all locations with that code attached to it will automatically be changed in the Travel Per Diem table.

Set up this screen before entering values into either the Maintain Per Diem Rates screen or the Link To Travel Account Group subtask of the Maintain Expense Types screen.

M&IE Schedule

Code

Enter a unique code to identify the maximum daily rate determined below. The code is uppercase only and can be up to six alphanumeric characters in length.

Description

Enter a description of up to 25 alphanumeric characters for the above Code.

Maximum Daily Rates

Use this group box to determine the acceptable daily amounts for three meals and any incidental charges that may occur. Enter a maximum amount for each line, and the system will automatically total the amounts. The available charges are as follows:

Breakfast

Enter a maximum amount allowable for this meal.

Lunch

Enter a maximum amount allowable for this meal.

Dinner

Enter a maximum amount allowable for this meal.

Incidentals

Enter a maximum amount allowable for any miscellaneous charges.

TOTAL

This is non-editable field totals all of the above amounts.