Use this subtask to provide more detailed information for the expense report header, including sales tax information, "on hold" status, and records of who entered the expense report and who approved it. There is also a field for any text notes you may want to add. The vendor ID, name, and extension all display from the expense report.
Use this subtask at any time while entering an expense report.
The vendor ID, vendor name, and vendor location display here from the main form.
This radio button is the system default. It assumes that all items on the expense report are non-taxable. If you have set up another sales tax default in the A/P Voucher Settings screen, this radio button cannot be selected.
Select this radio button if the items on the expense report are sales taxable.
Select this radio button if the items on the expense report are taxable but you were not charged sales tax. If this radio button is selected, the system will accrue use tax for you.
If either the Sales Taxable or Use Taxable radio button is selected, you must enter a tax code. The tax code tells the system what tax rate to use and, if items are use taxable, which account and organization to charge for the liability. After you enter or select a code using Lookup, the tax code description is displayed in the non-editable field beside it.
This is a display-only field. The tax code you entered determines this rate for taxable items. If the items on the expense report are non-taxable, this field will be blank.
Select this checkbox if this advance will exceed budget. The selection of this checkbox will identify vouchers that if posted, will cause you to exceed the line item ceiling. (Remember that advances will eventually become vouchers.) If this advance causes an overrun on a line item ceiling, the entire voucher will be over budget.
Select this checkbox to indicate that the advance request is "on hold" and not eligible for A/P Voucher creation.
Select this checkbox to have the system print a separate check for each advance entered.
Select this checkbox to have the first 83 characters of text entered in the Check Notes subtask print on the check stub of your blank laser check. The default value is unchecked.
Use this text box to record any notes concerning the expense report.
This field displays the user ID of the person who made the last changes to the expense report.
This field displays the date the user made changes.
This field displays the approver ID of the person who approved the expense report to become a voucher.
This field displays the date the expense report was approved.
The system will automatically use the pay vendor's default A/P account description that was assigned in the Maintain Vendors screen in Costpoint Accounts Payable. Should the default value be overridden, the application will ask if you would like to continue using the pay vendor's default A/P account description or the A/P account description just entered for the remainder of transactions in this data entry session. An A/P account description is always required.
The system will automatically use the pay vendor's default cash account description that was assigned in the Maintain Vendors screen in Costpoint Accounts Payable. Should the default value be overridden, the application will ask if you would like to continue using the pay vendor's default cash account description or the cash account description just entered for the remainder of transactions in this data entry session. A cash account description is always required.
Select this pushbutton to open the Document Location subtask.